Location: Astoria,OR, USA
TITLE/ASSIGNMENT JOB TITLE: CFO/Human Resources/Operations
SALARY: $88,000-Negotiable with experience. PERS Eligible, vacation, and insurance benefits REPORTS TO: Superintendent
SUPERVISES: Transportation, Food Services, and Maintenance/Grounds FLSA STATUS: Exempt
EMPLOYMENT STATUS: Regular
SUMMARY
Position encompasses various business functions including budget preparation, monitoring expenditures, and reconciling various accounts with the established budget. Position performs various human resource tasks including employee recruitment and hiring, collective bargaining, employee benefits, and Workers Compensation and unemployment claims. The position monitors district operations including board policy compliance, budget preparation, school safety and facilities maintenance.
RESPONSIBILITIES/DUTIES
ESSENTIAL JOB FUNCTIONS
Business
1. Directs the accounting operation of the district, including payroll, the annual independent audit, GASB and GAAP requirements, and general ledger accounts. Prepares financial statements and reports for administration and the school board. Maintains a system to store and retrieve official
district financial records to meet legal and school board requirements.
2. Supervises all contracts, agreements, and transactions affecting the business functions of the
district, including purchasing, recording, and inventory process.
3. Prepares budget document for the superintendent in a form that meets all legal, managerial, and
public information requirements for presentation to the district's budget committee.
4. Monitors various district and student body accounts and reviews district procedures to ensure that
internal controls for all accounts are in place and functioning as required.
5. Monitors disbursements against authorized budget; reviews year-end balances and encumbrances,
and reports results to the superintendent.
6. Prepares and submits periodic and annual reports for all grants and contracts. Performs data entry
for year-end fiscal reports and annual budget reports to Oregon Department of Education.
7. Oversees leave accounting system and maintains Section 125 Plan information.
8. Performs payroll accounting functions including monthly, quarterly, and annual federal and state
payroll reports; Workers Compensation, Social Security, unemployment and PERS reports; and reconciliations.
Human Resources
1. Coordinates the deployment of vacancy notices, supervises interviews of applicants and makes
hiring recommendations for all licensed staff, classified staff, and supervisory/technical support
personnel. Creates letters of intent and employment contracts, and processes new employee
paperwork.
2. Provides consultation and assistance to district administrators regarding matters of employment
and labor relations.
3. Advises employees regarding salaries, benefits, employment status, policies, regulations, and collective bargaining agreement provisions. Participates in the collective bargaining process for
licensed and classified bargaining units.
4. Interprets and ensures compliance with state and federal employment laws, state licensure
requirements, district policies, and collective bargaining contracts.
5. Oversees personnel matters including employee transfers, employee investigations, and employee discipline.
6. Maintains accurate and organized filing and records systems, in both paper and electronic form,
including up-to-date personnel and medical record files for current and former employees.
7. Manages Workers Compensation and unemployment reports and claims.
Operations
1. Assists the superintendent and principals in the general administration of board policy and
administrative rules and regulations.
2. Assists in the development and preparation of the district's annual budget.
3. Apprises the superintendent of any events or circumstances which may require emergency and/or
prompt action by the Board.
4. Oversees the operation of all district departments and schools, ensuring compliance with collective
bargaining contracts, board policies, and administrative rules.
5. Maintains appropriate records and submits requested and required reports.
General
1. Has consistent, daily and punctual attendance.
NON-ESSENTIAL JOB FUNCTIONS
1. Operates various office equipment including telephones and photocopy machines.
2. Assists in training staff members on fiscal operations and budgetary software.
3. Acts as back-up for leave accounting process and accounts payable process.
4. Provides leadership and serves as a resource person to various Board subcommittees as assigned
by the superintendent.
5. Attends meetings as determined by the superintendent.
OTHER REQUIREMENTS
1. Consistently follow all applicable federal and state laws and all district policies, work rules and
supervisor directions.
2. Observe ergonomics of sedentary office work including placement of computers and monitors, and
sitting alignment.
3. Observe proper lifting techniques and other strategies to avoid accidents and personal injury while
performing job duties.
4. Perform other duties as assigned.
QUALIFICATIONS
Degree in Business, accounting or related
High School Diploma or GED
Five (5) years of administrative experience to include Human Resource management experience.
Minimum of five (5) years broad experience in the fields of finance and
Demonstrated knowledge of bookkeeping and automated accounting
Demonstrated knowledge of school district operations and
Demonstrated skill in task organization and assigning tasks and project
Demonstrated skill and ability to perform detailed data collection and recording tasks with attention to
Demonstrated skill in effective and appropriate verbal and written communications for a wide variety of recipients and in a wide variety of
Demonstrated ability to present ideas and solutions to customers in easily understandable
Demonstrated ability to effectively present information and respond effectively to questions, in one-on-one and small group settings, and to students, staff and
Demonstrated flexibility in working with a wide variety of people with diverse backgrounds and competing
Demonstrated basic knowledge and ability to create, maintain and revise budgets supporting assigned district
Demonstrated ability to work collaboratively with a wide variety of people in various settings.
Demonstrated ability to quickly and effectively solve problems individually and in a group or team
Demonstrated ability to maintain effective working relationships with teachers, educational assistants, other school district personnel and other district
Demonstrated ability to read and interpret documents including safety rules, operating and maintenance instructions, procedure manuals and governmental
Demonstrated ability to write routine reports and
Demonstrated ability to carry out instructions furnished in written, oral, schedule or diagram
Demonstrated knowledge of computer use and ability to use e-mail and internet software and proficiently use [Excel, MS Word, PowerPoint and Outlook Express].
Demonstrated ability to type accurately and
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk, stand, sit, use hands and fingers for fine manipulation, handle or feel and reach with hands and arms and move around inside and outside of buildings. The employee is occasionally required to push, pull, bend, stoop, kneel or crouch. The employee must regularly lift and/or move up to 35 lbs. The employee may occasionally climb stairs or ladders. Specific vision abilities required by this job include close vision, distance vision, ability to adjust focus and peripheral vision.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The work environment is a standard office setting. The noise level in the work environment is usually moderate, but occasionally high depending upon the location, the student population and current activities. The employee is occasionally exposed to wet or humid conditions and outdoor weather conditions, including seasonal heat and cold. The employee may be exposed to bloodborne pathogens.
An application can be found at or contact William Fritz at the Knappa School District Office at 503-###-#### ext. 301, Monday through Friday, 8:30 a.m. to 3:30 p.m.
Applications are being accepted until the position is filled
It is the policy of Knappa School District to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, genetic information, or any other characteristic protected by law.