Child Nutrition Administrative Assistant
: Job Details :

Primary Purpose:Ensure efficient operation of the Child Nutrition administrative office and provide clerical services for campus and administrative staff.Qualifications:Education/Certification:High School Diploma or GED Special Knowledge/Skills:Demonstrates high level of organizational skillsProficient in typing, and file managementDemonstrates effective communication, and interpersonal skills - written and oralHighly motivated and a team playerKnowledge of basic accounting principlesKnowledge of Child Nutrition regulations and guidelines, a plus, but not requiredAbility to use existing software systems to develop spreadsheets and databasesBilingual, a plus, but not requiredExperienceOne to three years operational or secretarial experience, preferably in public education environment.Major Responsibilities and Duties:General

Works with strict confidentiality

Exercises a high degree of professional appearance

Assists employees, parents, faculty, staff, and supervisors daily

Receives all incoming calls for the dept, takes precise messages, and routes them properly

Projects a positive attitude that is conducive with a service-oriented profession

Makes routine decisions in accordance with established priorities and policies

Assists in managing department reporting with regards to Local, State, and Federal regulations

Works closely with PEIMS personnel to update student information as it pertains to the dept

Prepares instructional materials, meeting agendas and Child Nutrition communications as requested

Processes and maintains all Free and Reduced meal applications in regards to determining eligibility, verifying information and gathering additional data

Financial

Maintains and tracks parent refunds requests

Assists with compiling data needed for annual budgets and helps maintain fiscal accounting

Processes and maintains all documentation for accounts payable and purchasing departments

Acquires quotes for purchases over a certain threshold as required by district policy

Cash counting and bank deposits

Verifies all bank deposits with Daily Sales Reports

Uploads all cash receipts to our accounting system for each campus on a weekly basis

Communicates regularly with bank personnel, suppliers, and district office personnel to obtain or supply information

Operational

Maintains District Equipment list for all Child Nutrition areas

Initiates and tacks work order requests for Caf Managers and department

Maintains personnel records for department, as needed

Maintains HR spreadsheet to track background checks and badge issuance for new hires

Maintains records for annual required training and certifications for Child Nutrition Staff

Develops new programs and procedures within own area of responsibility, as needed

Provides input on new programs and procedures developed by supervisors

Assists with conducting on-site periodic audits of meals and sales

Supervisory Responsibilities:NoneEquipment Used:Personal computer, laptop, printer, copier, fax machine, and calculatorWorking Conditions:Mental Demands/Physical Demands/Environmental Factors:Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.