JOB SUMMARY
The Church Administrator supports the church's vision and mission by managing systems and tasks related to administration, church ministries, and facilities.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Create and utilize systems and procedures to help clergy, staff, and laity work together to achieve ministry goals.
- Manage reception by welcoming guests, answering the door and phone, and providing assistance in a friendly manner, and/or scheduling volunteers to manage reception.
- Assist ministry teams in creating and implementing church policies.
- Manage building access with Ring doorbell, door scheduler, and key-card system.
- Ensure membership records are updated, accurate, and easily accessible to appropriate personnel through Realm.
- Maintain confidential information and materials and ensure data integrity.
- Manage church files and reporting systems and maintain accurate ministry metrics for records.
- File appropriate denominational reports bi-annually.
- Create, edit, print, and prepare documents including worship bulletins, funeral bulletins, newsletters, flyers, forms, etc.
- Maintain office equipment and supplies.
- Maintain lease agreements with parties that are leasing space from the church.
- Act as staff liaison and attend meetings of Trustees and Finance committees.
- Liaise between Trustees, United Methodist Annual Conference, insurance companies, vendors, and contractors.
- Maintain the churchwide calendar and manage space usage needs.
- Supervise facilities staff.
- Assist with current bookkeeping processes and work with associated parties to help develop additional plans/goals related to bookkeeping and human resources systems.
- Liaise with the South Carolina Conference, OHUMC Treasurer/Finance Committee, OHUMC SPRC, and other laity currently assisting with bookkeeping as sustainable plans for the future are established.
- Perform other related duties as assigned.
Requirements
REQUIRED KNOWLEDGE AND SKILLS
- Extensive knowledge in Office 365 (Word, Publisher, Excel, and PowerPoint)
- Proficiency with Adobe Suite, Canva, or other professional editing software.
- Exceptional communication skills, both oral and written.
- Strong organizational skills.
- Professional demeanor, a team-oriented, collaborative, and engaging attitude.
- Prioritize and manage planned and spontaneous-arising responsibilities, and to multitask when needed.
- Ability to tactfully handle stressful and difficult situations, while maintaining confidentiality.
- Strong ethical standards; ability to create trust and integrity with coworkers and community.
REQUIRED EDUCATION AND EXPERIENCE
- Associate degree or higher.
- Minimum 2 years of business management experience.
- Experience with editing software and social media content creation.