Job Description Overview
The Project Coordinator is responsible for Estimating and Project Management support for multiple projects. Project Coordinators will work closely with the Project's Management team. Project Coordinators should have the ability to prepare and interpret flowcharts, schedules, and step-by-step action plans. Additionally, they should possess the ability to read and understand plans and specifications in the markets Kwest works. They should have strong organizational skills, have client facing and teamwork skills, technical skills, and a working knowledge of software systems from Microsoft, HCSS, and Primavera. Generally, project coordinators should have a Bachelor's Degree in Construction Management, Civil Engineering, or related field or have requisite experience.
Responsibilities
- Assist in the preparation of bids by working with a project manager and/or senior project manager regarding constructability issues.
- Assist in the preparation of quantity take-offs for proposals.
- Work with project manager, senior project manager, general superintendent, and project foremen to arrange and manage company resources on all projects.
- Represent company to public/clients at pre-bid meetings and project meetings.
- When needed, work at project sites to direct/assist the project foremen.
- Prepare bids. Assist project manager and senior project manager in pricing and final submission of bid documents.
- Review and understand all plans, specifications, addenda, and other bid documents.
- Serve as technical/constructability expert during proposal process.
- Procure subcontract and material quotes. Review all subcontractors' and suppliers' quotes to ensure they meet specifications, and that Kwest Group has included the full scope of work in the bid.
- Prepare a summary of additional project requirements (i.e.: on-site safety representative, drug testing, testing laboratory services, submittals requiring P.E. stamp, waste/borrow agreements, sales tax, special insurance requirements, etc.). Review with the project manager and senior project manager prior to bid.
- Schedule and complete all duties with minimal direct supervision.
- Represent Kwest Group in a professional manner in all instances.
- Assist in the preparation and management of projects from award to project close-out.
- Attend an in-house pre-job meeting to review the scope of the project.
- Attend a pre-job meeting with the owner as needed. Assist in the preparation of all documents (i.e.: schedule, material source letter, subcontractor letter, haul route request letter, others).
- During the life of the project, maintain original plans and specifications, maintain all revisions to plans and specifications, and distribute revisions to suppliers and subcontractors affected by revisions as needed.
- Schedule and complete all duties with minimal direct supervision.
- Perform all duties consistent with Kwest Group's Mission Statement and philosophy.
- Maintain a positive attitude and good working relationships with customers, employees, and the public.
Education and Qualifications
- Work experience as a Project Coordinator or similar role preferred, but not required.
- An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.
- An ability to read & understand DOT style plans, and specifications.
- Solid organizational skills, including multitasking and time-management
- Strong client-facing and teamwork skills
- Strong technical skills, and working knowledge of Microsoft Office Suite software
- Prior experience with HCSS, and Primavera is preferred.
- Bachelors in Construction Management, Civil Engineering or related field is preferred, but not required
- Possess personal qualities of integrity, credibility, and commitment to the corporate mission and values.
- Valid state driver's license and must be qualified to operate a vehicle under the conditions of Company's driving policy.
- This position is based on a 45–55-hour workweek.
- Must be able to work flexible hours, including evenings and weekends as required.
- Ability to pass a drug, driving and background screening.
Authority
- To contact suppliers and subcontractors for quotes.
- To request accurate and timely reports from the Project Foremen, suppliers, and subcontractors assigned to all projects.
- To act as the company representative to the owner, subcontractors, and suppliers during the life of the project under the direction of the President.
- To schedule and assist in the management of subcontractors and suppliers.
- To assist the Project Foremen with field/labor related issues.
- To request assistance from the President.
Progression
Project coordinators will be considered for the role of project manager upon the completion of a period as a project coordinator. The need for additional project managers will be dependent on Kwest Group's project management needs. The needs will be evaluated for each business sector by the senior project manager and director of operations. Project coordinators will be considered for promotion during their annual evaluation period.
Working Conditions & Physical Demands
- Frequently required to sit; talk or hear; and use hands to handle, or touch objects or controls.
- Regularly required to stand and walk. On occasion the team member may be required to stoop, bend or reach above the shoulders.
- Travel from site to site will be required.
- Work environment will normally be an active construction site. Exposure to dust, noise, high heat, extreme cold, and rain should be expected.
- Team member must be physically able to perform repetitive motion and heavy lifting, as described below.
- Must be able to maintain effective audio and visual discrimination and perception to the degree necessary for the successful performance of assigned
- Must wear all employer-mandated personal protective equipment, including hard hat, safety glasses, ear plugs, safety vests, and safety-toed work boots. Other PPE may be required from time to time depending on special safety concerns. All PPE will be provided by the company at no cost to the employee, other than safety boots.
- Must be able to hear with or without the use of a hearing device and clearly see at least 30 feet with or without the use of corrective vision lens. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
- The team member must be able to differentiate and / or identify colors.
- Must be able work while wearing a respirator if
- Alternate standing and walking on uneven terrain surfaces, such as hillsides, muddy and icy soils, and other working surfaces. Safe negotiation of all types of surface conditions will always be required.
- Continual lifting of up to 50 lbs. for distances of 30 feet or
- Constant pushing and pulling of certain tools and materials will be required over a day's work.
- Must have knowledge of occupational hazards in construction field and standard safety practices. Must be able to pass the 30 Hour OSHA testing and First Aid/CPR requirements before starting work.
- Must complete and meet requirements under the physical demands of this job description through a pre-employment physical examination.
About Kwest Group
At Kwest Group, we are driven by a clear mission: to lead the civil construction industry through an unwavering commitment to safety, quality, and customer service. As a 100% employee-owned company (ESOP), we empower our team members to take ownership of every project, fostering innovation and excellence from concept to completion. Central to our mission is a steadfast commitment to ensuring zero harm to every team member on every project. This commitment to zero harm is complemented by a comprehensive focus on total human health.
Founded in 2003, Kwest Group has grown from its roots in Port Clinton, Ohio, to become a trusted partner across the United States and the Caribbean. Our journey is defined by building strong, lasting relationships with our clients, grounded in mutual trust, integrity, and a deep understanding of their unique needs.
Core Values
Our core values—Safety, Quality, and Customer Service—are the pillars that support everything we do. These values guide our decisions, shape our culture, and ensure that every project meets the highest standards.
Core Focus
Our core focus is to enrich the lives of our team members by fostering strategic growth and profitability, ensuring a safe, thriving, and values-driven company. We believe that by investing in our people, we create a foundation for long-term success that benefits our clients, team members, and communities
Our Niche
Kwest Group excels in performing complex civil construction projects safely. Our expertise enables us to tackle the most demanding projects with confidence, delivering exceptional results that our clients can rely on.