Salary: See Position DescriptionLocation : State College, PAJob Type: Full-timeJob Number: 00220775Division: Criminal Law DivisionSection: Bureau of Narcotics Investigation and Drug Control State CollegeOpening Date: 10/08/2024Closing Date: 10/22/2024 11:59 PM EasternPosition InformationSection: Bureau of Narcotics Investigation and Drug Control/Criminal Law DivisionClass: Clerical Assistant I/II/IIILocation: State CollegeTelework: Telework is not offered for this position. Position Type: Full-time, Non-civil service, UnionWork Hours: 8:30 - 5:00Salary Range: Clerical Assistant I, Pay Range 2 - Starting salary of $31,374 Clerical Assistant II, Pay Range 3 - Starting salary $35,306 Clerical Assistant III, Pay Range 4 - Starting salary of $39,785Basic FunctionThis position provides support to a regional office in a bureau which conducts narcotics investigations by performing clerical work involving the typing and processing of documents in a variety of functions. Work involves the skilled typing of correspondence, reports, and similar documents and may involve the skilled utilization of specialized equipment. The processing of a variety of documents may include the verification of information, performance of arithmetic calculations, and selection of appropriate coding. The employee is responsible for a significant aspect of a work process and may provide secretarial services to one or more individuals, and the position is subject to periodic changes in operating procedures and requires some adaptability to shifts in work schedule. Employees work with considerable independence within standard operating procedures; however, detailed supervisory guidance and review is received for new or unusual situations and changes in operating procedures and policies.Examples Of Duties
- Types, distributes, copies, and/or mails miscellaneous correspondence for staff
- Maintains visitor log
- Accurately scans documents in a timely manner
- Uploads scanned documents into database (Practice Manager)
- Inputs data into various databases and spreadsheets
- Maintains documents in an orderly and safeguarded manner
- Maintains office equipment and schedules repairs as needed
- Orders office supplies
- Answers phone calls and forwards to appropriate party
- Picks-up and/or distributes mail and deliveries
- Maintains filing
- Takes documents to appropriate courthouse
- Manages pool vehicles for regional office
- Enters and submits monthly mileage reports for agent staff
- Processes travel for the regional office which includes entering and submitting expenses for reimbursement for staff
- Compiles weekly schedules from agents
- Submits monthly OT reports
- Enters information into case management system (MCIS) to include:
- Arrests
- Request dissemination
- Dispositions
- Drug information
- Offender data
- Retrieves case reports for Discovery
Assists with administrative duties related to the drug task force (OCDETF)Performs related work as required Minimum Experience and TrainingQualifications for Clerical Assistant I are as follows:
- Ability to perform the position
- No previous work experience needed
Qualifications for Clerical Assistant II are as follows:
- Six months as a Clerical Assistant I OR
- Graduation from high school OR
- Any equivalent combination of experience and training
Qualifications for Clerical Assistant III are as follows:
- One year as a Clerical Assistant II OR
- One year of moderately complex clerical experience OR
- Any equivalent combination of experience and training
Preferred Knowledge, Skills, and Abilities
- Proficient in Microsoft Word and Outlook
- Shows initiative, works independently, and is dependable
- Exhibits attention to accuracy and organization
- Possesses computer knowledge necessary to navigate through networks and computer based files
- Exceptional typing skills
- Ability to maintain confidentiality of document materials
Health BenefitsThis position qualifies you for the Commonwealth's benefits package which includes medical, prescription, dental, and vision coverage. Medical coverage is available on your first day of employment! Prescription is also available on your first day, for an additional cost for the first 90 days of employment. Dental and vision are available after 90 days of employment as well.Flexible Spending Accounts (FSA) are available to all employees, regardless of enrollment in our benefits.Paid Time OffOAG employees receive 12 paid holidays each calendar year, along with earning paid vacation time and sick leave each pay period.RetirementFor new employees, the State Employees' Retirement System offers various options for enrollment into our retirement plans. You will receive specific information on these options shortly after you begin employment.To learn more about the benefits available to OAG employees, please review the 01 What is your highest level of education?
- Some High School
- High School or GED
- Some College
- Technical College
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- Doctorate
02 Do you have a minimum of one year of moderately complex clerical experience?
Required Question