Location: Greenwich,CT, USA
Job Description:
Please send your cover letter and resume to ...@eaglehill.org
Administrative, Reception and Communication
* Responsible for primary phone coverage.
* Greet all visitors and announce to appropriate party.
* Ensure all guests sign in and out on iPad and print visitor's badge.
* Provide professional observers with information needed for their visit (i.e., classroom locations, teacher, and student schedules).
* Assist students when needed (i.e., late passes, misplaced an item).
* Manage all information about student attendance, transportation, sports transportation, early dismissals, and homework requests and communicate to appropriate parties.
* Ensure students leaving early are signed out. Contact students when parents have dropped off items
* Ensure that staff receive messages (telephone, email, fax, face-to-face) promptly and accurately.
* Handle questions and provide information about EHS including the daily athletic program.
* Have a pleasant and welcoming manner for all interactions with all stakeholders.
* Coordinate tasks related to school re-opening and parent conferences.
* Check and log incoming packages.
* Make weekly student birthday passes.
Transportation
* Collect and maintain transportation plans for all students throughout the year.
* Coordinate all matters related to transportation from districts and collect rosters as needed, including but not limited to, parent organized transportation companies.
* Create and maintain a carpool database for families who do not utilize buses.
* Record daily transportation changes from parent emails, voicemails, phone calls, transportation plans, and notes handed in by teachers into the school SIS.
* Communicate with transportation companies and districts of upcoming calendar changes and inclement weather notifications.
* Primary liaison between Greenwich resident parents and the Greenwich district for transportation.
Supplies and Postage
Attendance, Dismissal, and Calendars
* Take requests and reserve all meeting rooms
* Record and maintain daily student attendance, dismissal, and reporting.
* Maintain daily study hall log and reporting.
* Maintain school calendars as needed such as for athletic, activities and study hall schedules.
* Work with the Athletic Director to enter athletic schedule into the parent portal calendar.
Summer School Programs
* Perform duties applicable to regular school year during summer school programs as required.
* Work overtime hours, if needed (i.e., parent conferences in December & May, certain all staff in service trainings)
Experience, Skills, and Education
* Three to five years of experience as an Administrative Assistant or related role required.
* Administrative Assistant experience in a school setting is preferred.
* Associate degree required; Bachelor's degree preferred.
* Proficient in Google Suite and Microsoft Suite
Core Competencies
* Excellent written and verbal communication skills
* Adaptability & Reliability
* Approachable
* Ability to work independently and with others.
* Demonstrates high level of professionalism.
* Builds relationships and respect among colleagues, students, and visitors.
* Willingness to accept supervision
Full job description is available on request
Eagle Hill School is an Equal Opportunity Employer
Eagle Hill School is an equal opportunity employer and does not discriminate on the basis of race, creed, age, color, sex, sexual orientation, gender identity or expression, marital status, national origin, ancestry, present or past history of mental disability, intellectual disability, learning disability, physical disability, including, but not limited to, blindness, status as a veteran, status as a victim of domestic violence, or any other classification protected by state or federal law in its employment, admissions practices, vocational opportunities or access to and treatment in programs or activities, in accordance with Title IX, Section 504 if the Rehabilitation Act of 1973, Title VII, the American Disabilities Act, the Age Discrimination in Employment Act, and other applicable federal and state law. Retaliation against anyone complaining of discrimination is strictly prohibited. Should a candidate require assistance, or a reasonable accommodation, to complete the employment application, they should contact the Human Resources Department for assistance.