Location: all cities,PA, USA
Clerical Supervisor 1
Print (
Apply
?
Clerical Supervisor 1
Salary
$39,785.00 - $59,384.00 Annually
Location
Dauphin County, PA
Job Type
Civil Service Permanent Full-Time
Job Number
CS-2024-14537-00190
Department
Department of Environmental Protection
Division
EP SC Rgnl Off Harrisburg
Opening Date
12/13/2024
Closing Date
12/26/2024 11:59 PM Eastern
Job Code
00190
Position Number
00171804
Union
AFSCME
Bargaining Unit
A2
Pay Group
ST04
Bureau / Division Code
00354300
Bureau / Division
EP Southcentral Regional Office Harrisburg
Worksite Address
909 Elmerton Avenue
City
Harrisburg, Pennsylvania
Zip Code
17110
Contact Name
OA, CE DEP
Contact Email
...@pa.gov
+ Description
+ Benefits
+ Questions
THE POSITION
Are you a dedicated and organized individual, who is seeking an advanced role overseeing dedicated clerical staff? If so, the Department of Environmental Protection is on the lookout for a Clerical Supervisor 1 for our Southcentral Regional Office, and you might be just the right candidate. Seize this opportunity to utilize your strong communication skills and enthusiasm for enhancing operational efficiency while maintaining high-quality standards in a rewarding career path!
DESCRIPTION OF WORK
In this position, you will oversee the program support personnel assigned to the Air Quality and Clean Water programs, as well as the Reading District Office, while also providing assistance to the Environmental Cleanup Program. Your responsibilities will include managing staff schedules and coordinating leave requests. Additionally, you will guide activities to ensure that clerical staff adhere to effective and efficient procedures. Exceptional communication skills will be essential as you collaborate with program managers and supervisors to address changes and resolve issues. You will be responsible for developing performance standards, conducting timely employee evaluations and progress reviews, approving leave requests, interviewing, hiring, and training new staff as vacancies arise, and implementing disciplinary measures when necessary.
Interested in learning more? Additional details regarding this position can be found in the position description ( .
Work Schedule and Additional Information:
+ Full-time employment
+ Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
+ Telework: You may have the opportunity to work from home (telework) part-time, up to 3 days a week, upon completion of training period . In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
+ Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $39,785 (before taxes).
+ You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements:
+ One year as a Clerical Assistant 2;or
+ One year of moderately complex clerical experience;or
+ One year of moderately complex clerical experience;or
+ An equivalent combination of experience and training.
Other Requirements:
+ You must meet the PA residency requirement ( Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link ( Info/Pages/default.aspx) and click on Residency.
+ You must be able to perform essential job functions.
How to Apply:
+ Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
+ If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
+ Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
+ Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
+ Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ...@pa.gov .
Telecommunications Relay Service (TRS):
+ 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
EXAMINATION INFORMATION
+ Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
+ Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
+ Your score is valid for this specific posting only.
+ You must provide complete and accurate information or:
+ your score may be lower than deserved.
+ you may be disqualified.
+ You may only apply/testoncefor this posting.
+ Your results will be provided via email.
Learn more about our Total Rewards by watching this shortvideo ( !
See the total value of your benefits package by exploring ourbenefits calculator.
Health & Wellness
We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*
Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
Work/Life Balance
We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*
Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.
Employee Perks
Sometimes, it is the little extras that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.
For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.
*Eligibility rules apply.
01
Have you been employed by the Commonwealth of Pennsylvania as a Clerical Assistant 2, as a Clerk 2, as a Clerk Typist 2, or as a Clerk Stenographer 2 for one or more years full-time?
+ Yes
+ No
02
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
03
How much full-time moderately complex clerical experience do you possess?
+ 1 year or more
+ 6 months but less than 1 year
+ Less than 6 months
+ None
04
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
05
How much college coursework have you completed, in any field? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the Attachments tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.
If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.org ( www.naces.org target=_blank ) and clicking the Evaluation Services Link.
For additional information on foreign education credentials, please visit Info/Pages/default.aspx#q3and click on Other Information.
You must attach your documentation prior to the submission of your application by using the Attachments tab on the left. You will not be able to add a document to the application after it has been submitted.
+ 30 credits or more
+ 15 but less than 30 credits
+ Less than 15 credits
+ None
06
You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score.
All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.
Read each question carefully. Determine and select which Level of Performance most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The Level of Performance you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.
If you have read and understand these instructions, please click on the Yes button and proceed to the exam questions.
If you have general questions regarding the application and hiring process, please refer to ourFAQ page ( Info/Pages/default.aspx) .
+ Yes
07
WORK BEHAVIOR 1 - SUPERVISION
Provide full range of supervisory duties which include: Planning, organizing and delegating work among positions; assigning and monitoring clerical activities for accuracy and timeliness; monitoring time and attendance and approving leave; scheduling the moving of staff; evaluating employee performance; handling grievances and recommending decisions; and interviewing and recommending the selection of applications for vacant positions in accordance with policies and procedures.
Levels of Performance
Select the Level of Performance which best describes your claim.
+ A. I have experience planning and assigning work to staff, approving leave, evaluating staff performance, and interviewing candidates and recommending selection of applicants.
+ B. I have experience as a lead worker, which included assigning or delegating work to staff, and monitoring others' work for accuracy and timeliness.
+ C. I have successfully completed college coursework or formal training related to management, planning, delegation.
+ D. I have NO experience or training related to this work behavior.
08
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
+ The name(s) of the employer(s) where you gained this experience.
+ Your duties as a supervisor (approving leave, interviewing, evaluating staff, etc.)
+ Your duties as a lead worker (assign work, reviewing work, etc.)
+ Your specific responsibilities.
09
If you have selected the level of performance pertaining to the college coursework or formal training, please provide the requested information in the text box below. Please be sure your response addresses the three items listed below. If you indicated you have no training related to this work behavior, type N/A in the box below.
+ College/University or Training Source
+ Course Title
+ Credits/Clock Hours
10
WORK BEHAVIOR 2 - TRAINING AND OPERATIONS
Conduct conferences and group meetings with new or re-assigned unit members in order to provide training, review changes in policies and procedures, make recommendations for improvements, and provide assistance on clerical matters in order to promote efficient operations. Train staff in the use of PCs for inquiry and data entry as well as general clerical functions.
Levels of Performance
Select the Level of Performance which best describes your claim.
+ A. I have experience conducting conferences or meetings to train new or reassigned staff, reviewing changes in policy or procedures, making recommendations for improvement, and providing assistance on clerical matters regarding operations.
+ B. I have experience conducting conferences or meetings to train new or reassigned staff and providing assistance on clerical matters regarding operations.
+ C. I have experience training new or reassigned staff.
+ D. I have successfully completed college coursework related to this work behavior such as organizational communication.
+ E. I have NO experience or training related to this work behavior.
11
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
+ The name(s) of the employer(s) where you gained this experience.
+ Your experience training staff.
+ Your experience reviewing policy or making recommendations on improvements.
+ Your experience providing assistance on clerical operations.
+ Your specific duties and responsibilities.
12
If you have selected the level of performance pertaining to the college coursework, please provide the requested information in the text box below. Please be sure your response addresses the three items listed below. If you indicated you have no training related to this work behavior, type N/A in the box below.
+ College/University
+ Course Title
+ Credits/Clock Hours
13
WORK BEHAVIOR 3 - PROOFREAD DOCUMENTS
Proofread varying types of materials to ensure the transfer of information is grammatically correct, complete, consistent, and adheres to agency rules and regulations. Examine and review the files, forms, documents, and records that have been processed by the staff for completeness and accuracy.
Levels of Performance
Select the Level of Performance which best describes your claim.
+ A. I have experience proofreading various types of materials (including files, forms, documents, or records) processed by staff, for grammar, completeness, accuracy, or adherence to rules or regulations, where I had the final responsibility for the completed product.
+ B. I have experience proofreading various types of materials (including files, forms, documents, or records) for grammar, completeness, accuracy, or adherence to rules or regulations, where others had the final responsibility for the completed product.
+ C. I have successfully completed college coursework related to this work behavior such as business writing, technical writing, English composition.
+ D. I have NO experience or training related to this work behavior.
14
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
+ The name(s) of the employer(s) where you gained this experience.
+ What you proofread.
+ Your responsibility for the final product.
+ Your specific duties.
15
If you have selected the level of performance pertaining to the college coursework, please provide the requested information in the text box below. Please be sure your response addresses the three items listed below. If you indicated you have no training related to this work behavior, type N/A in the box below.
+ College/University
+ Course Title
+ Credits/Clock Hours
Required Question
Agency
Commonwealth of Pennsylvania
Address
613 North Street
Harrisburg, Pennsylvania, 17120
Website