Location: Pittsburgh,PA, USA
This role involves performing responsible clerical duties that require independent analysis, sound judgment, and a thorough understanding of department programs, policies, procedures, and regulations.
Department: Controller's Office
Salary: $55,888 per year.
Posting Type: Announcement
Union: None, this is a non-union position.
Civil Service Classification: Exempt
General Requirements:
You must submit or show proof of all of the following at the time of filing your application (unless otherwise indicated below) or your application will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.
* Applicants must submit a complete application including education, work experience, a resume (if applicable) and completed supplemental questions.
* Applicants must become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment.
* Click here to view a map of City of Pittsburgh neighborhoods.
NOTE: The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes but is not limited to criminal background, driver's license and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration for employment based on the results of their background investigation (as it relates to the job for which the applicant is being considered).
NOTE: Candidates being considered for employment will be required to submit official transcripts to verify of their post-secondary education (college/university, trade school, etc.) prior to being hired by the City of Pittsburgh. Transcripts must be submitted at the time of any/each job interview you have with the City of Pittsburgh.
Qualifying Requirements:
Your City of Pittsburgh application will be reviewed, and your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position. You will be sent an eligibility letter regarding your eligible/ineligible status.
* WORK EXPERIENCE: The application must clearly show two (2) years of previous experience in clerical or administrative roles, with responsibilities in customer service, document management, or office operations. (Less than full-time experience will be calculated on a pro-rated basis).
* EDUCATION/TRAINING: The application must clearly show a high school education. (See NOTE under the General Application Requirements Section above regarding the verification of education/training).
* EQUIVALENCY: Education/training may be substituted on a year for year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position (based on the sum of work experience and education/training listed above). The Total Qualifying Requirement two (2) years. (See NOTE under the General Application Requirements Section above regarding the verification of education/training).
If you meet the qualifying requirements listed above, you will be sent a letter of admission (when applicable) for the following examination(s). You must pass the written and/or performance examination(s) in order to have your name placed on the official Civil Service eligibility list for this position. Candidates who receive job offers must pass a medical examination (when applicable) prior to start date.
* Written: None required for this position.
* Performance: None required for this position.
* Medical: None required for this position.
* Directs visitors, handles mail and phone calls, and navigates additional requests.
* Classifies, indexes, files, and distributes forms, contracts, correspondence, and payments. Retrieves and routes files as needed, ensuring records are accurately maintained and updated, whether manually or in automated systems.
* Operates various office machines, including computers, copiers, and scanners. Drafts routine correspondence and memos, performs data entry and retrieval.
* Sorts departmental invoice packets by proper bank codes and funds to prepare for the auditing process.
* Cross-checks departmental invoices with vendor invoices to ensure they match, verifying the accuracy and legitimacy of the vendor invoices.
* Confirms that all necessary documentation is included in packets for council review and that departmental invoices have the required inspector's signature.
* Verifies that Purchase Order (PO) numbers have been received in the Financial Management System.
* Data Entry from departmental and vendor invoices into the Financial Management Systems.
* Attends bid openings to provide administrative support, ensuring all documentation and procedures are followed and records/maintains accurate records of bid submissions and outcomes.
* Performs other related tasks and duties as assigned or required.
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