Clerk I - Nursing Services
: Job Details :

Job Description: Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people's lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of each other, teamwork, and inclusivity? HSCS is dedicated to building a diverse community atmosphere where employees feel valued, supported, and accepted while providing specialized care for Texans in need. If providing hope and healing through compassionate, innovative, and individualized care interest you, we welcome your application for the position below. The Clerk I position works either a 7 am - 4 pm or 8 am - 5 pm shift. Clerk I under the direct supervision of the Nurse Manager and performs as the unit clerk for assigned unit Performs clerical tasks primarily related to the active and closed clinical record. These tasks include, but are not limited to: keeping up to date with policies and changes from the Medical Records Department in regards to charts, faxing aftercare packets, filing, preparing emergency packets from completed transcribed Hospital Software copies, preparation of Daily Lists of movements, preparation of Physician's Daily Roster, billing from doctor rosters within specified time frames, closing out charts, preparation and delivery of chart for audits and obtaining corrections of active records on an ongoing basis to ensure their completion and accuracy, major chart audits when patient is being transferred, furloughed or discharged. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work, including but not limited to, typing general correspondence for professional scheduling, attending and preparing minutes for the unit meetings, case conferences, and dangerous review board meetings. Completes all travel request and vouchers for the unit. Compiles completed records and maintains records of the unit's mandatory training along with the training rosters. Orders supplies and ensures they are organized. Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Essential Job Functions: 1. Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned. 2. Billing for physicians. 3. Emergency packet preparation, preparation of Daily Lists, faxing aftercare packets. 4. Audits of active and closed records. 5. Files and maintains supplies, forms, records, and reports. 6. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location Knowledge Skills Abilities: 1. Knowledge of filing. 2. Knowledge of Microsoft Office Applications. 3. Knowledge of Avatar, MIMS, and Hurricane. 4. Knowledge of office procedures; of spelling, punctuation, grammar, and arithmetic; and of business or program terminology, methods, and procedures. 5. Skill in the use of a computer and office equipment. 6. Ability to prepare and maintain records, files, and reports. 7. Ability to communicate effectively. Registration or Licensure Requirements: None Initial Selection Criteria: 1. High school graduate or equivalent. 2. One year of clerical or administrative experience preferred. Additional Information: Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, and HHS OIG list of Excluded Individuals/Entities. Males between the ages of 18-25 must be registered with the Selective Service. All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Waco Center for Youth applicants must be 21 years of age. Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. According to the Centers for Disease Control and Prevention, healthcare workers are at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All these diseases are vaccine preventable. Vaccines may be provided. As a result, state hospital policy requires employees be vaccinated according to their level of contact with individuals. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures. If you need assistance completing the online application, contact the HHS Employee Service Center at 1-888-###-####. HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work. In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-###-####. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview. MOS Code: 42A, YN, 0111, 3A1X1 Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 42A, YN, 0111, 3A1X1. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor's Military Crosswalk at HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work. I-9 Form - Click here to download the I-9 form. In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-###-####. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview. Top 10 Tips for Success when Applying to Jobs at HHSC and DSHS