Collections Management Associate
: Job Details :

A well known NYC Institution is looking for a Collections Management Associate who will work under the supervision of the Collections Manager and Associate Collections Manager in the Photography Department. The Collections Management Associate will be responsible for the day-to-day departmental needs surrounding the Photographs permanent collection.

Duties include: all loans paperwork and correspondence; creating and maintaining loan and object files; maintaining TMS records; assisting with the Study Room for Photographs; coordinating JIRA requests for photography and conservation of permanent collection objects; and providing general support to the Department.

PRIMARY RESPONSIBILITIES & DUTIES:

Serve as departmental liaison for all outgoing and interdepartmental loans

Prepare, send, and monitor receipt of all loans paperwork, correspond with borrowers, and ensure deadlines related to outgoing loans are met

Create and maintain records

Update exhibition history, bibliography entries, and label text in TMS for loaned artworks

Create and maintain hard copy files for loans and new acquisitions

Coordinate condition checks and treatments with conservation departments

Coordinate photography for loans, exhibitions, and recent acquisitions

Assist with processing acquisitions

Assist with cataloging

Assist with visitors to the Study Room for Photographs

Other duties as assigned

REQUIREMENTS & QUALIFICATIONS:

One to three years of collections care experience required, preferably in a museum or cultural institution

Demonstrated ability as a competent, detail-oriented, proactive professional with the ability to work well under deadlines, problem solve independently, and work within a team

Excellent written and verbal communication skills

Excellent organizational skills, including the ability to manage time and multitask

Ability to create and maintain precise records

Fluency with TMS or other collections management systems strongly preferred

Fluency with Microsoft Office Suite (Word, Excel, PowerPoint) required

Fluency with project management systems, such as Workday and JIRA, strongly preferred