Overview:
As a Collections Specialist, you will be responsible for the collection, analysis, and reporting of accounts receivable. You will directly engage with clients across a variety of industries to improve our cash conversion cycle while maintaining and strengthening constructive business partner relationships. You will partner closely with internal stakeholders, to include project managers, project accounting, and finance to ensure accurate and timely payment collections, processing, and reporting.
Responsibilities:
- Manage the end-to-end collections process for all client engagements.
- Review and analyze accounts receivable aging reports to identify overdue accounts and develop action plans for resolution.
- Communicate effectively with clients to follow up on outstanding invoices, support negotiations on payment term modifications, and resolve any billing disputes or issues.
- Collaborate with project managers and project accounting teams to reconcile discrepancies and ensure accurate billing and payment processing.
- Maintain detailed records of all collection activities, communications, and resolutions in the companys financial systems.
- Provide regular reports and updates to management on collections status, cash flow projections, and potential risks.
- Assist in the development and implementation of policies and procedures to improve the collections process and minimize delinquent accounts.
- Stay current with industry trends, regulations, and best practices related to construction and technology integrator billing and collections.
Qualifications:
- Associates degree in Accounting, Finance, Business Administration, or a related field preferred.
- Minimum of 3 years of experience as a Collections Analyst or in a similar role. Experience in the construction or technology integration industries preferred.
- Knowledge of AIA billing practices and procedures, including the preparation of AIA G702 and G703 forms, preferred.
- Understanding of construction contracts, change orders, and payment applications preferred.
- Proven track record of successfully managing collections and resolving complex billing issues.
- Exceptional communication and negotiation skills, with the ability to interact effectively with clients and internal stakeholders.
- Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
- Excellent organizational and analytical skills, with attention to detail and accuracy.
- Ability to work independently and manage multiple priorities in a fast-paced environment.
- Experience operating within sophisticated ERP systems (e.g., Infor, SAP, Oracle) required.
- Experience interfacing with common construction billing management platforms (e.g., Procore, Textura, Ariba) preferred.
Company Overview: Vision Technologies, a national and global systems integrator, provides IT services and solutions for commercial and federal clients. Our seasoned staff has keen insight into trends and emerging technologies that are changing the way we work, communicate, and protect our society. We offer design, installation, support and project management for Distributed Antenna Systems, Passive Optical Networking, voice/data, wireless systems, security, audiovisual, and video teleconferencing delivering powerful IP-centric, integrated solutions that get results. Vision Technologies offers its employees the following benefits and leave programs. Company Holidays Elective Days Birthday off with pay PTO Medical/Dental/Vision Insurance Life Insurance and AD&D Short/Long?term Disability 401(k) Retirement Plan Tuition Reimbursement Leadership Development Training Vision Technologies is an equal opportunity employer: disability/veteran.