POSITION RESPONSIBILITIES Responsibilities include but are not limited to:
- Develop and maintain working relationships with tenants and decision-makers
- Coordination and implementation of portfolio-specific tenant outreach programs
- Address tenant concerns quickly, professionally, and economically
- Attend regular meetings with Senior Property Manager and key tenants to review property operations
- Monitor work orders and preventative maintenance tasks, analyzing trends and recommending action plans to improve service delivery
- Review, code, submit and track vendor invoices
- Prepare purchase orders and service agreements
- Maintain up-to-date data including tenant contact information, building records, lease file information, Fire Evacuation Plans, and Tenant Handbooks
- Coordinate tenant survey process, including annual action plan implementation
- Maximize recoverable income on a property-by-property basis
- Prepare tenant billings
- Monitor and collect accounts receivables from tenants
- Work with the Senior Property Manager to develop and manage operations within each respective property budget
- Assist and support the Senior Property Manager in the preparation of monthly property financials
- Provide recommendations and assist in the preparation of property budgets including a 5-year capital plan
- Inspect properties on a consistent basis and make recommendations based upon data collected
- Assist with collection and coordination of market data, including market rents and operating expense estimates
- Coordinate all phases of pre- and post-move in process
- Oversee projects as requested by Senior Property Manager
- Schedule meetings with vendors, and facility maintenance teams as needed
- Ensure operational compliance (i.e., vendor contract reviews, insurance certificate compliance, tenant contact audit, etc.)
- Performs other duties as assigned by Senior Property Manager and Regional Property Manager
- Perform all duties assigned to the Senior Property Manager in their absence
- Ability to travel 15%
- Attendance is an essential function of the job and is required in-office at company office or at properties five (5) days per week
POSITION REQUIREMENTS
- Bachelor's degree in Marketing, Business, Real Estate, Finance, and/or Accounting preferred
- Minimum of 1 year of experience in commercial real estate property management preferred
- Advanced Word experience, including PowerPoint, Excel PivotTables, VLOOKUP, Teams, Zoom and Data Tables preferred
- Ability to multi-task and prioritize tasks
- Experience in the analysis of operational and financial data
- Possess strong initiative and sense of personal responsibility
- Ability to establish and maintain rapport with business community and interact with various levels of professionals
- Excellent organizational, written, and verbal communication skills