Communications Manager for the Provost
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Communications Manager for the ProvostAbout University at Albany:Established in 1844 and designated a University Center of the State University of New York in 1962, the University at Albany's broad mission of excellence in undergraduate and graduate education, research, and public service engages a diverse student body of more than 17,000 students in nine schools and colleges across three campuses.Located in Albany, New York, New York State's capital, the University is convenient to Boston, New York City, and the Adirondacks.Job Description:The Communications Manager for the Provost will be responsible for developing and managing the Provost's Office communications and, by extension, the Academic Affairs coordinated strategic communications plan. The primary responsibilities for the incumbent include drafting remarks for the Provost for events and meetings, developing a social media plan and managing social media for the Provost. The incumbent also will coordinate and draft campus-wide communications, both annual and ad hoc, for the Provost's Office and units within Academic Affairs as requested. In addition, the incumbent will oversee the Provost's Office website, including writing/updating content, with special focus on highlighting current activities from across the Division of Academic Affairs. Project support for various initiatives and projects also is included in the portfolio of this position.Supervision: The position will be located within the Provost's suite and receive daily supervision from the Provost and Chief of Staff, with additional supervision from the Office of Communications and Marketing and additional guidance and mentorship provided by Senior Advisor for Executive Communications.Primary Responsibilities:CommunicationsDevelop a coordinated strategic communication plan for Academic Affairs with consistent messaging and talking pointsDraft remarks for all speaking engagements for the Provost to include the event audience, date, time, and locationDevelop and manage the social media plan across multiple platforms for the ProvostDevelop a schedule of campus-wide communications from the Provost's Office (e.g., beginning and end of year welcome from the Provost ...etc.) and update all communications on an annual basisDraft Academic Affairs-specific and Academic Affairs Campus-wide communications as neededEnsure communications are distributed/sent in a timely mannerDraft congratulatory letters and other communicationsDraft scripts for videosDraft scripts, invitations? etc., for Provost Office Town Halls and other mass meetingsSchedule recording facility as requiredDevelop and edit PowerPoint presentationsOversee the development of the electronic/print holiday greetingDraft Provost remarks for Senate meetingsDraft responses to inquiries from faculty, staff, student and others as neededWebsite ManagementManage the Provost's Office website including making regular updates and redesigning/using new templates as neededWrite content for the Provost's Office websiteEnsure that Provost's Office Website is currentAssist with the maintenance of the Senate website as neededOther ResponsibilitiesProvide Provost with biographical information for meeting participants as requestedProvost Annual ReportAssemble contentDraft Annual Report for the PresidentDraft, develop, design and edit the web and printed version of the Academic Affairs Annual ReportOversee the updating of the Faculty Handbook on an annual basisAttend Provost Council and work with Provost Office Administrative Assistant to post minutes from Provost Council meetingsAssist with updating organizational charts as neededGather and assemble information on various matters as requested by the ProvostServe as staff support for the Showcase eventAssist with Provost's Office projects and initiativesProvide support to the Senate leadership for communications, outreach and information management activities as assignedLiaison ResponsibilitiesWork closely with the Office of Communications and MarketingWork closely with the President's Office to coordinate communicationsWork closely with schools/colleges and support units within Academic Affairs to coordinate communicationsServe as the Provost's Office contact for Commencement ActivitiesRequirements:Minimum Qualifications:Bachelor's Degree from an accredited institution4-5 years of professional experience relevant to the responsibilities of this positionDemonstrated experience writing remarks and other communicationsDemonstrated experience using multiple social media platformsDemonstrated experience managing a website including writing web contentProfessional experience in a fast-paced, high-visibility/senior-level officeExperience managing projectsApplicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus communityApplicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their rolePreferred Qualifications:Master's Degree from an accredited institutionExperience at an Institution of Higher EducationAdditional Information:Professional Rank and Salary Grade: SL-4, $70,000-$75,000Special Note: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements.The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) ###-#### or via email at ...@goer.ny.gov.THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYERPlease apply online via Instructions:Applicants MUST submit the following documents:ResumeCover letter stating all the required minimum qualifications and any of the applicable preferred qualificationsList of 3 professional references with e-mail addresses and telephone numbersNote: After submitting your resume, the subsequent pages give you instructions for uploading additional documents (i.e. cover letter etc.).Closing date for receipt of applications: December 19, 2024