Communications Specialist
: Job Details :

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Closing Date:

01/24/2025

Type of Position:

Press, Journalism

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Sponsorship Available:

No

Institution Name:

University of Arkansas at Little Rock

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

If you have a disability and need assistance with the hiring process please contact Human Resources at 501-###-####.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-###-####.

Department:

University Communications

Department's Website:

ualr.edu/communications

Summary of Job Duties:

The Communications Specialist reports to the Chief Communications and Marketing Officer and supports the financial and business operation including deposits, budget reconciliations, purchase and payment requests, p-cards, travel reimbursements, etc. This position also serves as a support member of the MarComm team by assisting with meeting logistics, calendar coordination, supply management, and engaging with office and campus visitors. This position is governed by state and federal laws and agency/institution policy.

Qualifications:

Required Education and/or Experience

* Associate Degree with 2 years of office support experience or a bachelor's degree from an accredited institution.

Preferred Education and/or Experience

* Experience in support roles in Higher Education/Non-profit preferred;

* Experience working in an ERP such as Workday or Banner for budget management;

* Experience with purchasing and travel cards;

* Experience with project management software.

Job Duties and Responsibilities

* Complete purchase payment requests, p-card transactions, travel reimbursements, deposits, etc. to ensure bills are paid and daily operations are not impacted;

* Properly logs purchases and requests for purchases in Workday;

* Provide updated reports regarding the status of purchases and department spending to help monitor the department budget;

* Coordinate preparation and communication of meetings, lunch and learns, and other communication for MarComm;

* Provide administrative, operational, and organizational support by managing calendars and scheduling meetings;

* Organize and prepare for meetings, including gathering documents, setting up virtual meetings, taking and distributing minutes, and recording action items;

* Provide support to team members by entering projects into the project management software;

* Answer telephone calls, greet guests, and respond to emails upon request;

* Requisition supplies, printing, maintenance, and other services;

* Perform other job-related duties as assigned.

Knowledge, Skills, and Abilities

* Ability to work collaboratively with students, faculty, staff, and community members;

* Strong written, verbal, and organizational skills;

* Excellent customer service skills with the ability to always maintain a positive attitude;

* Experience with Microsoft Office or Google Workspace including spreadsheet, document, and presentation software.;

* Multi-tasking ability with the capacity to juggle projects and prioritize as needed;

* Strong business acumen and knowledge of how an office should operate.

Additional Information:

Salary Information:

$35,894

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Carrie Phillips, Chief Communications and Marketing Officer, 501-###-####

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check, Financial Credit Check, Sex Offender Registry

The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

N/A

Frequent Physical Activity:

Manipulate items with fingers, including keyboarding

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes