Salary: $25.00 HourlyLocation : City of Tamarac, FLJob Type: TemporaryJob Number: 00518Department: City CommissionOpening Date: 08/20/2024General Statement of Job Performs routine clerical activities supporting the daily operations of the Office of the Mayor and City Commission. Work involves coordinating schedules for meetings, external affairs and events, developing a variety of correspondence and public communicationsmaterials, conducting research, and completing projects. Interacts frequently with the public, and elected officials, and external agency representatives; handles highly sensitive and confidential matters.Work is performed under general supervision with limited latitude in the use of initiative. Position exercises some judgment in accordance with well-defined policies, procedures, and techniques. Reports to the assigned Elected Official / Assistant to the City Manager or designee.Essential Job Functions The essential functions listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Staff may also perform other duties as assigned. Executes special projects as assigned by elected officials, including entering citizen requests in the electronic system, drafting proclamations, and planning commissioner sponsored events. Conducts research pertaining to proclamations; drafts and/or prepares proclamations required for the City Commission meeting agendas; distributes materials as required and coordinates with recipients to attend Commission meetings. May manage Commission Member's social media accounts and public communications, including but not limited to, drafting and initiating Commissioners' social media posts, messages, and updates, Tam-A-Gram articles, scripts, podcasts, and panel questions and answers.Coordinates and/or schedules and attends meetings, including during evening hours as necessary; submits electronic documentation and tracking information for issues identified at meetings and received via Commissioners' emails requiring follow up from elected officials.Prepares documents, files, and packets for various meetings; reserves rooms and facilities for meetings and coordinates arrangements, room set up, audio visual requirements, and catering as necessary.Gathers data and correspondence relevant to assigned agenda items, conducts research and provides updates and summaries to prepare individuals for meetings as appropriate.Monitors calendars and regularly reviews, briefs, and reminds Commissioners of their schedules, action items, and commitments.Receives and responds to public inquiries, by phone, email, and in person, coordinating responses on behalf of the assigned elected official as directed.Provides accurate and thorough information regarding city activities and events, including those involving the Mayor and City Commission.Composes and edits a variety of correspondence, reports, memoranda, constituent responses, and other materials requiring judgement as to content, accuracy, and completeness.Participates in a variety of meetings, recording notes, maintaining action registers, completing necessary forms and documents, and drafting or coordinating the creation of promotional flyers, correspondence, and sponsorship requests; coordinates, as appropriate, with external entities including but not limited to, Homeowner Associations (HOAs), community partners, and event sponsors.Attends the events and programs sponsored / hosted and attended by commission members, including but not limited to, external events, proclamation deliveries, charitable contribution presentations; takes pictures for public relations and community engagement initiatives and communications.Gathers and provides appropriate clerical staff with necessary information and contacts for new charitable organizations added to the charitable organizations database.Adheres to all city and public health and safety guidelines and protocols; performs job functions in a safe manner and reports all safety hazards per established policies and procedures.Maintains quality communication and interaction with all city personnel, representatives from external organizations, and the public to maintain good will toward the city and to project a positive city image.Demonstrates behaviors that support the City's Vision and Values. Maintains on-call work availability as assigned, to prepare for, respond to, or recover from a hurricane, tropical weather event, or other emergency to meet the city's obligation to remain operational before, during, and after the event; duties assigned may or may not be typical of the job and are contingent upon the needs of the city and the residents because of the event.Establishes and maintains effective working relationships with those interacted with during work regardless of race, color, religious creed, national origin, ancestry, sex, sexual orientation, gender identity, age, genetic information, disability, political affiliation, military service, or diverse cultural and linguistic backgrounds.Supervisory ResponsibilitiesThis position has no supervisory responsibilities.Pay and Bargaining StatusThis is a non-exempt position pursuant to the Fair Labor Standards Act and is paid on an hourly basis, issued bi-weekly, and subject to overtime pay in accordance with the terms of the current City of Tamarac Personnel Manual. This position is excluded from the collective bargaining agreements between the City of Tamarac and the Federation of Public Employees and between the City of Tamarac and the Local 3080, Metro-Broward Professional Fire Fighters, IAFF.Minimum Qualifications High school diploma or GED required; supplemented by two (2) years of clerical or administrative support experience; or an equivalent combination of education, certification, training and/or experience.Required Certifications and LicensesMay be required to possess and maintain a valid State of Florida Driver License and the ability to drive a city owned vehicle per established policies, procedures, and safety guidelines.National Incident Management System (NIMS) training will be required (and sponsored) according to job duties and responsibilities. NOTE: Job description, minimum qualifications, and the standards required to perform the essential functions are detailed in the official job description. The City of Tamarac is a drug-free workplace. Recommended candidates must pass a pre-employment drug screening prior to appointment, as appropriate. An eligible veteran or spouse of veteran shall receive preference in the selection process as provided for in the Florida Statutes. To obtain veteran's preference, a candidate MUST submit a copy of a DD-214, Certificate of Discharge, or Statement of Eligibility with their application.FIRST REVIEW: August 30, 2024. Subject to closing at that time, or when sufficient number of applications are received. 01 What is your highest level of education?
- High school diploma or GED
- Some college
- Associate's degree
- Bachelor's degree
- Master's degree or greater
- None of these
02 How years experience do you have in a clerical or administrative support role?
- Less than 1 year
- 1 year experience but less than 2
- 2 or more years of experience
03 The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview.By completing these supplemental questions, you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration.
- Yes, I understand and agree
- No, I do not agree
04 All employees are expected to be available and work, as assigned in preparation of, response to, or recovery from a hurricane, tropical weather event or other emergency to meet the City's obligation to remain operational before, during and after the event. Do you acknowledge and understand?
- Yes, I understand and agree
- No, I do not agree
Required Question