Location: Bohemia,NY, USA
Compliance and Contracts Administrator
Job Description:
Review all customer Requests for Proposals (RFP)s, Contracts, Purchase orders and Terms and Conditions, and related contractual and compliance documentation to ensure compatibility with organizational norms and practices ability to comply
Prepare project Contract Brief Document for every project to summarize all customer
requirements that must be met per contract
Generate and manage all vendor and subcontractor agreements
Research all Federal, State and Local requirements identified in all commercial and federal contracts to ensure understanding and ultimately compliance throughout execution of the project
Review all proposals and agreements before executed.
As part of the Project Management Team, will be responsible for the documentation
deliverables and oversight of the regulatory and compliance aspect of all projects
Thoroughly review all customer commercial terms and conditions against Company norms and mange deviations to ensure all terms are acceptable to both parties and ultimately satisfied.
Ensure project deliverables meet the defined scope of work, Technical Proposal and/or customer specifications.
Work with sales team pre-sale to fully understand project scope and requirements.
Partner with Human Resources to understand, manage and ensure all OSHA and
applicable workplace Health & Safety protocols are met.
Oversee other compliance and quality related responsibilities and documentation
requirements as needed.
Potential travel to customer sites worldwide to participate in pre and post-sale project
discussions, kick off meetings, and/or customer acceptance meetings. Global travel up to 10% of the time
Essential Skills:
Bachelors Degree in relevant discipline
Minimum four (4) years of related contract or project administration experience with at
least two (2) years of concentration on contracts and regulatory compliance
Prior experience working with Government Contracts and specifically FAR and DFAR
regulations
Excellent oral and written communication skills enabling them to effectively communicate
both internally and externally using all available methods of communication.
Sound understanding of the legal issues with ability to interpret key elements of a
contract
Proficiency in establishing, negotiating, and monitoring commercial terms and conditions
Detail oriented individual with well-established analyzing skills
Effective problem solver with the ability to thrive in a fast paced, demanding environment
and quickly assess situations and take appropriate action
Skilled in MS Office Suite and MS Project
Well defined organizational and time management skills coupled with the ability to
operate independently with minimal guidance by management.
Non-Essential Skills:
Experience working with an ERP or MRP system
Fluency in multiple languages
Technical aptitude
Physical & Mental Demands:
Regularly required to sit, walk, bend and stand in an industrial environment
Expected to effectively communicate in person, on phone, and via email and other
electronic devices on a continual and repetitive basis.
Will need to repeatedly use hands to finger, handle, feel and operate standard office
equipment
Day to day responsibilities may require lifting, moving, carrying and maneuvering materials
up to 25 pounds alone; heavier with assistance.
Specific vision abilities required include close vision, distance vision and the ability to
adjust focus.
Must be able to fulfill essential job function in a consistent state of alertness and safe
manner