Compliance Manager
: Job Details :

JOB SUMMARY The Compliance Manager will perform all duties as outlined below for such programs as Project Based Section 8, Rural Development, Low Income Housing Tax Credit, HUD (Project Based Section 8), and other programs or projects owned or managed with Federal, State, County, or any other affordable program requirements. DUTIES/RESPONSIBILITIES Responsible for ensuring all properties and property files are in compliance with local, state, and federal laws. Provide data entry assistance by entering complex data into Excel spreadsheets and online reporting systems. Create a Compliance Binder for use at properties and act as the main point of contact for property staff regarding compliance. Assist on-site staff in completing files. Create and/or modify various documents using Office 365 applications. Retrieve and distribute various reports, rent rolls, and other documents. Make photocopies and scan documents. Must meet multiple and often simultaneous deadlines. Communicate and follow up with a portfolio of properties for file corrections and other documentation. Maintains, processes, sorts, and electronically files documents numerically, alphabetically, or according to other pre-determined classification criteria. Review files for move-in approval. Multi-State Reporting-Annual owner reports, desk audits, pre-audit, docs, Qtly Reporting Complete UPCS audit responses to meet deadlines. Keep the properties informed on pending recertification/move-in paperwork. Update properties on rent changes (Income Limits, etc) Monitor files both HUD and tax credit files. Providing on-site staff guidance. Preparing properties for Management and Occupancy Review (MOR) and audits. Responding to Management and Occupancy Review (MOR). Contract renewals and compiling spreadsheets. Keep up with recertifications. Perform file audits at prospective properties during acquisition Due Diligence. Coordinate the addition of new properties into the compliance curriculum and ensure smooth reporting and compliance upon acquisition. Take over HUD requirements and any other HUD requirements that might arise. Research and implement compliance training for all employees. Train/advise sites in day-to-day compliance questions and issues. Work with ownership, corporate, and site staff to ensure prompt and accurate communication regarding compliance. Administrative duties include assisting the director with day-to-day tasks as needed. Monitoring timely submissions of Annual Recertifications Approving all Move In's Conducting file audits Monitoring Waiting/Transfer List Review monthly HAP Vouchers prior to submission by the 10th of each month Performs additional duties as assigned Assist at troubled properties and set them up for success Bring property files into compliance including: EIV/TRACS, Waiting List, Transfer List, Vacancy Issues, Late ARs Confirm 120, 90, 60, and 30-day notices are printed, issued to residents, and placed in the resident file on the 1st of each month, and place existing residents back on the subsidy that has been terminated SKILLS/ABILITIES Analytical - Collects and researches project data as directed. Teamwork – Can take direction from multiple Compliance team members. Contributes to building a positive team spirit. Ethics - Treats people with respect; Works with integrity and ethically; Upholds organizational values. Maintains confidentiality. Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports department and organization's goals and values. Professionalism - Responds well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments. Quality – Must have attention to detail and demonstrate accuracy and thoroughness in assigned tasks. Initiative – Willingness to learn affordable housing programs. EDUCATION AND EXPERIENCE The candidate must have knowledge of the following programs: HCV, LIHTC, EIV and Project Based Section 8 Must have strong verbal and written skills to coordinate and interact with local state agencies Experience in affordable housing with recertification experience required High school diploma or equivalent. OneSite a plus but not required. Must be knowledgeable of both Tax Credit and HUD requirements. Prefer 5+ years' experience in a combination of both tax credit and HUD especially concerning EIV reports, contract renewals, and takeovers. Prior experience with HUD, state and any other software related to the submission of reports, files etc. Designations are a plus but not required. Travel 50% of the time. Travel to properties for file audits and reviews. Prior experience in leading a team. Must be customer service oriented. Proficiency with computers; email and software applications including Excel, MS Word, and Adobe Acrobat; keyboarding; and 10-key type data entry. Detail-oriented and comfortable working in a deadline-driven, open office environment. Knowledge of the LIHTC program or other affordable housing programs is preferred. Knowledge of management systems and procedures is preferred. PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT The work environment and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is often exposed to various outside weather conditions. The noise level in the work environment is usually moderate. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to reach with arms, hands, and fingers; climb or balance; stoop, kneel, crouch, or crawl; and smell. Occasionally lifts, carries, positions, or moves objects weighing up to twenty-five (25) pounds. The working environment is typically in an office setting, with an occasional need to leave the premises for business purposes. The Compliance Manager may work non-traditional hours, including evenings or weekends, to complete work. Employers may also require employees to attend company meetings, training programs, and annual leadership conferences; may require additional travel outside of the assigned community. Employees are required to comply with the company uniform policy. A copy of the uniform policy is provided on the first day of company employment. Required pre-employment screening for background checks and drug testing.