JOB SUMMARY/ DESCRIPTIONThe Osceola County Clerk of the Circuit Court and County Comptroller is looking to onboard a highly motivated Comptroller Technician, who is willing to work in a culture driven by public service. Comptroller technicians are the guardians of financial integrity, entrusted with the task of maintaining the intricate tapestry of fiscal records.DUTIES & RESPONSIBILITIES
- Maintains and updates financial records, including accounts payable and receivable, general ledger entries, and other financial transactions.
- Reviews, processes and verifies payroll and payroll disbursements.
- Performs complex accounting support work and accounts maintenance functions according to generally accepted accounting principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work.
- Prepares, processes, reconciles, and accurately records, hard, and cash receipt deposits; classifies receipts in accordance with established codes; prepares daily tabulation and reports of cash receipts; accounts for and safeguards cash and checks.
- Ensures revenues are coded and recorded correctly to the proper account in the general ledger and or subsidiaries.
- Maintains and updates critical logs, various databases, accounts, backup and vendor files and schedules; generates a variety of records, lists, forms, reports and/or statements relating to department functions; prepare, issues, or renews a variety of fiscal documentation.
- Reviews reports, including budget to actual, to ensure payments do not exceed designated dollar amount based on purchase orders, contracts, agreements and budget, and maintain compliance.
- Calculates, prepares, reconciles, and records tax remittances with supporting financial statements and documentation.
- Receives, processes, and verifies accuracy and completeness of remittance documents. Applies payments to accounts.
- Prints, scans, copies, distributes, and/or files records, lists, forms, reports, statements, spreadsheets, and other documentation applicable to assigned accounting functions.
- Conducts pre-audit assessments by meticulously reviewing financial records and transactions to identify discrepancies, inconsistencies, and potential issues for further investigation by auditors.
- Reviews, batches, downloads, and exports from software application for the County's purchase card charges through bank's web software.
- Conducts audit of receipts to review for readable scan images and proper account coding according to departmental procedures.
- Receives and responds to inquiries concerning records, assigned accounts, and guides customers on proper procedures; provides resolution, information, or direction accordingly in a timely manner.
- Works with Accountants and departments on proper account allocation.
- Reviews, processes and verifies posting of wires, payments or invoices; releases any purchase orders according to the request of the department.
- Performs other duties as assigned.
SKILLS & ABILITIES
- Thoroughness and accuracy in handling financial data and transactions.
- Problem-solving skills to resolve discrepancies or issues in financial records.
- Prioritize tasks to meet deadlines, especially during busy financial reporting periods. Efficiently manage time to handle multiple responsibilities.
- Upholds high ethical standards in handling financial data and maintaining confidentiality.
- Flexibility to adapt to changes in accounting standards, regulations, or organizational procedures.
- Willingness to learn new accounting software or tools.
- Collaborate with colleagues in the comptroller department and other departments.
- Ability to respond to inquiries from internal and external stakeholders in a professional and helpful manner.
- Proactively identify areas for process improvement.
- Explains financial concepts to individuals without an accounting background.
- Handles high-pressure situations during peak financial periods.
- Stays updated on changes in accounting standards and regulations for government entities.
PROFESSIONAL REPRESENTATION
- Acts, dresses, and behaves in a professional manner to reflect a positive image of the Clerk & Comptroller's Office.
- Establishes and maintains a highly effective working relationship with all levels, both internally and externally, in a courteous and professional manner.
- Supports healthy organizational culture, utilizes progressive practices such as communication, empowerment, innovation, rewards, recognition, and teamwork to promote a positive organizational culture that emphasizes modernization, customer service, leadership, and alignment with the values, goals, and mission of the Clerk & Comptroller Office.
MINIMUM QUALIFICATIONS
- Two (2) year degree in Accounting, Business, or related field.
- Two (2) years' experience in specialized accounting support work that demonstrates the ability to maintain accurate and detailed financial data in an automated systems environment preferably in a government entity; or equivalent combination of four (4) years' education, training and experience in specialized accounting support work that demonstrates the ability to maintain accurate and detailed financial data in an automated systems environment preferably in a government entity
- Must possess and maintain a valid Florida driver's license.
- Must meet Clerk's Office testing requirements.
PHYSICAL REQUIREMENTS:
- Sitting for long periods of time.
- Talking, hearing, seeing, and repetitive motion.
- Occasional (up to 1/3 of the work time) lifting, carrying to lift up to 15 lbs., pushing and pulling.
- Some occasional walking or standing may be required.
- There requirements may not be all inclusive. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others.
An Equal Opportunity Employer / ADA / Veteran's PreferenceThe Clerk of the Circuit Court and County Comptroller does not discriminate on the basis of race, color, national origin, sex, marital status, religion, age, gender identity, sexual orientation, pregnancy, genetic information, veteran status, mental or physical disability or any other category protected by law in employment or the provision of services.In order to ensure a healthy and safe work environment, Osceola County Clerk of Courts & Comptroller requires all selected candidates for employment to certify, before their start date, that they are either vaccinated or have received at least one shot of a two-dose vaccine. Candidates who cannot receive the vaccine due to medical or religious reasons may request an accommodation to this requirement. The vaccination certification process will be communicated at the time of the contingent job offer.This requirement helps enable our employees to thrive in their careers at Osceola County Clerk of Courts & Comptroller and make the greatest impact on all those we serve.Monday - Friday 8:00am - 5:00pmFull-time