Conference Services Assistant (part-time)
: Job Details :

BETHEL UNIVERSITYPART-TIME CONFERENCE SERVICES ASSISTANT The Assistant will provide support with planning and execution for aspects of on-campus events and conference needs. Works directly with the Director of Conference Services. Job Responsibilities Maintain up to date records of all activities and transactions for all conferences/events.Assist Director of Conference Services with planning and executing events, including setup and tear down.Coordinate with vendors for rental and/or purchases of additional resources as needed.Present a good image of the University through appearance, pleasant demeanor, helpful disposition, positive and responsive attitude, and actions.Must perform the following administrative tasks associated with conferences: Conference participant check-in and check-out, i.e., room key distribution and collection.Inspect rooms prior to and after conferences, including distribution and collection linen if necessary.Report maintenance needs to include the submission of work orders.Be a convenient and reliable resource and reference person for conference contacts and participants if needed. Must perform the following administrative tasks associated with 24-hour rollover: Inspect rooms after they are vacated by conference groups.Re-inspect rooms after work is completed to verify a room is ready for occupancy. Must be knowledgeable and able to articulate and implement University policies, rules, and regulations; must also have a working knowledge of campus and community resources.Must have demonstrated the willingness to accept supervision, the ability to follow directions, the capability to work under pressure and work as a team.Must demonstrate excellent public relations and customer service skills.Maintain accurate key inventory records and request re-keys in a timely and efficient manner.Maintain up to date calendar of all events, conferences, and camps.Ensure that meeting rooms are set-up with requested amenities and AV devices.Applicants are required to work up to 20 hours per week, including some early mornings, some evenings, some weekends, and on call/duty if needed.Conference Assistants report directly to and are supervised by the Director of Conference Services.Other duties as assigned by the Director of Conference Services. Job Requirements and Experience Driver's license required.High School Diploma required. College degree preferred.The ideal candidate will have some experience with event planning and execution, or hospitality services.The position will require the ability to perform physical tasks such as the setup of tables, chairs, signage, and other conference services requirements.The position requires a detail driven individual who will engage well with people.Proficient in Microsoft office products.Ability to learn event management software including but not limited to: YaRoomsSchool DudeStar Rez About Bethel UniversityThe mission of Bethel University, affiliated with the Missionary Church denomination, is to be a community of learners building lives of commitment for leadership in the Church and world. For more information visit our website at Bethel University does not discriminate on the basis of race, color, age, sex, disability, national or ethnic origin in employment opportunities, in keeping with applicable state and federal laws.#J-18808-Ljbffr