Confidential Executive Assistant (HEOa) - Foundation Board Support
: Job Details :

Confidential Executive Assistant (HEOa) - Foundation Board Support

**POSITION DETAILS**

The Confidential Executive Assistant, reporting directly to the Senior Vice President (SVP) for the Office of Institutional Advancement, Communications & External Relations (OIACER) at The City College of New York, will play a key role as Co-Secretary (staff liaison) to the Board of the Foundation for City College. This position is a vital member of our team and bridges the work done between college management, The City University of New York and the Foundation Board, providing administrative support for the board, board sub-committees and board-related activities.

Duties and responsibilities include:

- Schedule and organize meetings including preparing and distributing agendas, reports, presentations and other supporting materials to foundation board members.

- Maintain open and clear communication with foundation board members, making certain they are well-informed about meetings, agendas and assigned tasks.

- Draft minutes from meetings and distribute to foundation board members.

- Prepare, compile, update and organize board related records ensuring accuracy and easy access to board members and College management.

- Disseminate and communicate policies and procedures to foundation board members to ensure compliance, accountability, and adherence to ethical standards and minimize potential risks.

- Track board appointment terms to keep a record of when board members start and finish their terms.

- Work in collaboration with SVP and other senior leadership to ensure Board recruiting processes are managed on an annual basis.

- Orient new foundation board members, providing essential information and access to resources to help them adjust to their roles and align with the organization's mission and objectives.

- Maintain up to date on latest trends and industry best practices on board management which may include attending workshops, or courses on board governance and secretary duties and keeping up with the latest technology to streamline meeting preparation, enhance document security and facilitate collaboration.

**QUALIFICATIONS**

Bachelor's degree and four years' related experience required.

**PREFERRED QUALIFICATIONS**

Excellent organizational and time management skills.

Ability to maintain confidentiality

Strong verbal and written communication skills.

Professionalism while collaborating with varying managerial levels.

Ability to problem-solve and execute tasks intentionally in a fast-paced environment.

Proficient in office software, document management systems, and online meeting tools

**CUNY TITLE OVERVIEW**

Supports a Campus or University Executive as a confidential assistant, organizing and supervising unit activities.

- Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events; maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule

- Coordinates Executive communications, including those requiring a high degree of sensitivity; responds to public inquiries as well as requests from within the Campus/University community

- Organizes, creates, and distributes key, complex management reports with a high degree of accuracy

- Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities

- Procures required internal and external resources and services and manages their utilization

- May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing

- Participates in special projects and efforts to improve unit effectiveness

- Performs related duties as assigned.

This position is excluded from union representation.

**CUNY TITLE**

Higher Education Assistant

**FLSA**

Non-exempt

**COMPENSATION AND BENEFITS**

Salary Range $70,238 - $90,375. Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

**HOW TO APPLY**

If you are viewing this job posting externally, please apply as follows:

- Go to

- Search for Job Opening ID number: 29255

- Click on the Apply Now button and follow the instructions.

Applications including the following must be uploaded as a single PDF to the CUNYfirst job application website:

1. Cover Letter

2. Curriculum Vitae/Resume

**CLOSING DATE**

December 27, 2024.

**JOB SEARCH CATEGORY**

CUNY Job Posting: Managerial/Professional

**EQUAL EMPLOYMENT OPPORTUNITY**

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

29255

Location

City College of New York