Location: Jamesville,NY, USA
Accounts Receivable Specialist - Construction Management
Job Description
We are seeking a dedicated and detail-oriented Administrative Support Specialist to join our construction management team. In this role, you will provide comprehensive administrative support to our Construction Management and Field Supervisors, ensuring smooth operations and effective communication within the team.
Responsibilities
+ Provide administrative support for Construction Management and Field Supervisors.
+ Coordinate with construction crews to ensure PPE is available to all employees.
+ Track equipment utilization.
+ Code and process vendor invoices.
+ Complete payroll and timesheets for up to 10 employees weekly.
+ Cross-train for various duties within the Construction Administration Office.
+ Coordinate with shop mechanics to complete preventative maintenance orders and assist with parts orders and purchase orders.
+ Learn and implement safe working practices and ensure compliance with all policies and regulations.
+ Identify and assist in correcting unsafe conditions.
Essential Skills
+ Intermediate proficiency in Microsoft Word and Excel.
+ Knowledge of JDE business system is a plus.
+ High school diploma or equivalent required; 2-year degree preferred.
+ Knowledge of NYS construction prevailing wage system and NYS DOL construction criteria.
+ Solid organizational skills.
+ Demonstrated ability to multi-task and adapt to changing business situations.
+ Strong communication skills, both oral and written.
Additional Skills & Qualifications
+ 2+ years of experience working in an administrative environment.
+ Experience processing invoices and payroll.
Work Environment
The position is fully on-site, Monday through Friday. You will be part of a very tight-knit team and report directly to the Construction Manager. This role provides an excellent opportunity for growth and development within the company, with the potential to transition to a permanent position based on performance
Pay and Benefits
The pay range for this position is $20.00 - $22.00
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
+ Hiring diverse talent
+ Maintaining an inclusive environment through persistent self-reflection
+ Building a culture of care, engagement, and recognition with clear outcomes
+ Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ...@astoncarter.com ( ...@astoncarter.com) for other accommodation options.