Location: Marysville,OH, USA
Summary
The Construction Administrative Assistant plays a crucial role in supporting business activities by performing and coordinating various tasks, ensuring the business's and its construction projects' smooth functioning and success.
Duties and Responsibilities
* Project startup and closeout responsibilities include:
* Process front-end documents such as job startup forms, Certificate of Insurance (COI), W9, bonds, Site Specific Safety Plan (SSSP), and Notice of Commencement (NOC).
* Assemble and submit submittal package for contracted product. Send to GC along with other requested preconstruction information.
* Submit closeout warranties for completed projects upon request, utilizing the information provided on our template.
* Coordination of materials and inventory tracking responsibilities include:
* Assist the Project Manager with maintaining upcoming work schedules, material orders, and documentation control.
* Maintain an updated inventory of less obvious consumables such as ISO strip, acrylic sealers, latex powder, tape, and staples.
* Notify the Division Manager promptly when supplies are running low and new items are required.
* Gather material usage data from the superintendent for the previous week and forward it to the accounting department for further processing.
* New hire orientation/Human Resources Assistance
* Conduct new hire orientation, ensuring all new employees complete all necessary paperwork accurately and provide required information.
* Promptly submit this information to HR in Grand Rapids for processing.
* Coordinate with Human Resources team in Grand Rapids on any employee-related questions/situations.
* General
* Assist Business Development team with maintaining the Unanet database.
* Tracking training/safety records.
* Pricing change orders/additional costs.
* Maintain an updated inventory of primary goods as well as less obvious consumables.
* Maintain relationships with and contact with the landlord and any vendors used for various office activities (cleaning company, post office, etc.).
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties and Responsibilities are not comprehensive and can be changed at any time, with or without notice.
Work Environment/Physical Demand
This position primarily operates within an office environment but may occasionally require travel to attend meetings or visit project sites as necessary.
Position type and expected hours of work
This is a full-time office position. Typical hours will range from 35-50 hours per week and are subject to change.
Travel
This position requires occasional travel to local job sites.
Office Location
311 London Rd. Delaware, Ohio 43015
Required Experience, Education, and Qualifications
* Valid drivers license
* Must have reliable transportation to the workplace(s)/ job location(s).
* Ability to pass drug screening.
* Must be able to work in the United States without corporate sponsorship now and within the future.
* Experience in the construction industry or some working knowledge of various construction disciplines and how to apply them.
* Practical written and verbal communication skills
Preferred education and experience
* Bachelors degree in construction management, Engineering, or Business Management or 3 years of experience in a similar role in the construction industry.
* Experience with the following software: Microsoft Excel, Teams, TeamUp, BlueBeam, Outlook, ProCore
* Ability to read plans and do take-offs.
* Bilingual (Spanish/English)
Benefits
Kent Companies provides its employees with one of the most competitive compensation and benefits packages in the construction industry. Benefits vary by location with a fully customized benefits package presented upon hire. Typical benefits packages include:
* Weekly pay
* PTO (Paid Time Off)
* Medical, Dental, and Vision Coverage
* Supplemental insurance options
* Retirement plans, with discretionary employer-matching
* Holiday pay (New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day)
* Scholarship opportunities for dependents
* Leadership development opportunities
Perks associated with this role
Our goal is to offer an unparalleled career progression that is not precisely pre-determined; rather, it builds on the teammates strengths, interests, and pursuits as the individual gains experience, grows, and develops in their career. You would be hard-pressed to find another ENR Top 6 Commercial Concrete Company that parallels Kent Companies.
About Kent Companies
Kent Companies is a full-service specialty trade contractor with operations across Michigan, Texas, Ohio, and the Carolinas. As a third-generation, family-owned business, we believe our people are our greatest assets. We employ over 2,000 trade professionals nationwide and deliver every project with our Four Hallmarks: Safety, Productivity, Quality, and Customer Service. Kent Companies is known as The Leaders in Concrete and continuously ranks in the Top 10 Concrete Contractors nationwide by ENR Magazine.
Kent Companies family of brands includes Kent Concrete, Kent Underlayments, Kent Facilities, Kent Foundation Solutions, and Foundation Rescue Supply.
Kent Underlayments
We are national leaders in gypsum floor underlayment and sound mat installation. We help architects, engineers, and general contractors customize underlayment and sound control systems to meet or exceed architectural specifications. Whether new construction or a landmark revitalization, we bring deep product expertise and extensive manpower to every job.
About our Columbus-based Kent Underlayments division
Our Columbus-based Kent Underlayments group provides underlayment, sound mat, and floor leveling services. Our crews perform new construction and renovation work in a variety of multi-family, commercial, and residential properties. With this team, youll have a hand in the projects that shape and revitalize your community. Learn more about Kent Underlayments by visiting underlayments.kentcompanies.com.
EEO Statement
At Kent Companies, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. Kent Companies does not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all employment practices and personnel actions, including but not limited to hiring, recruiting, promotions, performance evaluations, termination, and compensation decisions.
The Company will strive to ensure that all employees and prospective employees will be treated equally in regard to recruitment, employment, promotions, demotions, discipline, termination, access to benefits and training, leaves of absence, and layoffs. The Company will further ensure that its management staff is aware of the Companys commitment to this policy and each member understands their individual role in the process of administering this plan.
Kent Companies will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship.