Construction Bookkeeper Pay Rate: $25.00/hr - $28.00/hrEssential Duties and Responsibilities:
- Must maintain punctual, consistent and dependable attendance.
- General Bookkeeping.
- Administer all facets of payroll and payroll reporting.
- Review, code, and process accounts payable requests.
- Process accounts receivable.
- Work with Project Managers to ensure timely/accurate billings to our customers.
- Track receivables for reporting and make collection calls.
- Contract/Subcontract processing.
- Monthly reporting; union ironworkers, workers compensation and sales tax returns. Prepare quarterly sales & use and payroll tax returns.
- Reconcile bank accounts.
- Close and finalize quarters.
- Year end tax reconciliation and prepare W2s.
- General office administration.
Education and Experience:
- Associates degree in accounting or equivalent from a two-year college and three years related experience or five years related experience.
- Construction accounting experience.
Job Knowledge, Skills and Abilities:
- Thorough knowledge of general accounting practices.
- Requires broad conceptual judgment, initiative, and the ability to deal with complex accounting issues.
- Exceptional analytical and problem-solving abilities.
- Ability to work and interact with departments throughout the organization.
- Excellent written and verbal communication skills.
- Knowledge of payroll procedures and reporting.
- Proficient in Intuit QuickBooks Enterprise Desktop, Microsoft Office, and Excel.
- Willingness to go above and beyond for the benefit of the team and/or company.
Physical demands:
- Must be able to sit for long periods of time.
- Infrequent light physical effort required.
- All offers of employment are contingent upon successfully completing a background check and drug test
General Bookkeeping
- Process accounts receivable invoices for active projects
- Responsible for collection activities such as sending follow-up inquiries, negotiated with past due accounts, and maintained cash receipts
- Sort and post customer payments (cash, checks, credit card, and ACH) via accounting software
- Prepare bank deposits
- Review and process expenses reports
Contract / Subcontract Processing
- Review initial contracts for accounting/ billing components: fees, billing instructions, etc.
- Enter schedule of values into accounting software
- Process time and material invoices
- Billing using AIA documents, monthly waivers/releases, and subcontractor billing Issue and monitor Mechanics Liens
- COI and OCIP/CCIP enrollment
- Certified Payroll reporting
- Understanding of and implementation of Labor Burden
Process Weekly Payroll
- Ironworker payroll/Union agreement processing
- Payroll tax filing and payments
- Quarterly taxes
- Year End Tax Reconciliation and Prepare W2s
General Office Administration
- Business insurance management including annual renewal and GL/WC audits Enhance company efficiencies and maintain internal financial controls and procedures
- Onboarding New Hires
- Third party examinations; (Bank, Workers Compensation, Asset Appraisals and Sales & Use Tax Audits)
Job Requirements
- Be extremely proficient in QuickBooks Enterprise, Microsoft Office and Excel Experience in construction accounting
- Be highly organized, accurate, detail oriented, and able to multi-task
- Have excellent communication skills in English, both oral and written
- Be proactive and have problem solving skills
- Be pleasant, outgoing and professional
Compensation / Pay Rate (Up to): $25.00 - $28.00 Per Hour