Reports to: Construction ManagerSupervises: Superintendents, Assistant Superintendents, Project Administrative Assistant, Co-ops & InternsWorks closely with: Project Assistants, Project Engineers, Site Safety Managers, Site Quality Managers, QA/QC Inspectors, Owners, Estimators, Pre-Construction Engineers, Senior Project ManagerResponsibilities/Duties:
- Provide comprehensive administrative support to the Construction Manager, assisting in the planning, coordination, and execution of construction projects.
- Assist in the development and review of project plans, budgets, and schedules, ensuring alignment with project goals and objectives.
- Coordinate project documentation, including contracts, permits, drawings, and specifications, ensuring accurate record-keeping and version control.
- Track project progress, milestones, and deliverables, and provide regular updates to the Construction Manager and project stakeholders.
- Collaborate with the Construction Manager to monitor and manage project budgets, expenses, and procurement activities, ensuring cost-effectiveness and adherence to financial guidelines.
- Assist in the coordination of project meetings, including scheduling, agenda preparation, and minute taking, ensuring effective communication and collaboration among team members.
- Support the Construction Manager in the coordination and management of subcontractors, suppliers, and vendors, ensuring timely delivery of materials and services.
- Assist in conducting site visits and inspections to monitor construction activities, quality control, and adherence to safety regulations.
- Facilitate effective communication and information flow among project team members, clients, contractors, and other stakeholders.
- Prepare and maintain project reports, presentations, and documentation, ensuring accuracy, completeness, and timely submission.
- Support the resolution of project issues, conflicts, and deviations from plans, working closely with the Construction Manager to identify and implement solutions.
- Stay updated on industry trends, regulations, and best practices related to construction management, and contribute to continuous improvement initiatives.
Knowledge/Skills/Abilities:
- Solid understanding of construction project management principles, processes, and best practices.
- Familiarity with construction industry regulations, codes, and safety standards.
- Proficiency in project coordination and administrative support, with strong organizational and multitasking abilities.
- Excellent communication skills, both verbal and written, with the ability to effectively interact with diverse stakeholders.
- Strong attention to detail and accuracy in handling project documentation, contracts, and other project-related information.
- Proficiency in using project management software, spreadsheets, and other tools to track project progress and maintain project documentation.
- Ability to analyze and interpret project plans, drawings, and specifications to ensure compliance and quality control.
- Strong problem-solving and critical-thinking skills, with the ability to proactively identify issues and propose solutions.
- Collaboration and teamwork abilities, with the capacity to work effectively in a fast-paced, deadline-driven environment.
- Flexibility and adaptability to handle changing priorities and project requirements.
- Knowledge of construction procurement processes and the ability to assist in coordinating subcontractor and vendor activities.
- Understanding of cost control and budget management principles to support the Construction Manager in financial tracking and reporting.
Education/Experience:
Bachelor's degree in construction management, civil engineering, electrical engineering, or a related area, or equivalent experience.Minimum 3-5 years construction management experience on large commercial/multi-disciplined/industrial, utility, solar, or wind energy projects.