Construction Coordinator
: Job Details :

We are in need of a PART TIME temporary Administrative Assistant to provide estimating support to an Estimating Department. Must have Commercial Construction expereince. This role is temp thru March. This is an IN OFFICE role. Must be able to work 24 hours per week, in office.Job Description:POSITION RESPONSIBILITIES AND DUTIES:Ability to perform all essential duties of Junior Administrative/Jr. Project AssistantMaintain subcontractor databaseAssist with maintaining good business relationship with suppliers and subcontractorsAssist with telephone contact of subcontractorsPrepare proposals, bid packages, and mailings (MBE solicitations)Maintain faxes in Bid RoomCoordinate w/printer vendors for blueline printing/orderingParticipate in taking bid information on bid dayUpdate the estimating schedule and bid information boards in estimating department and plan room on a weekly basisCoordinate advertisements to subcontractor bids on selected projects; monitor trade papers to ensure that all information provided is correctly statedSecure bidding documents as requestedSet up bid/proposal serial number and official fileFormalize and submit prospective job information sheet and associated documents for division and corporate reviewAssist estimator-in-charge with subcontractor outreach for bids; generate subcontractor fax/phone lists, send faxes, assist with drawing/specification distribution; check plan room sign-in sheet for subs working on specific jobs; make phone calls and follow upPerform quantity surveys as requestedType and distribute pre-bid conference/job walk written report(s) as prepared by the estimator-in-charge; attend pr-bid conference/job walk as requestedFormalize bid teams; assist in confirming availability of bid team members; publish final list; post lists on bid dayAssist in arranging and formalizing pre-bid bid team meetings; confirm attendancePrepare bid form and associated document which must accompany the bid form including bid bond and bid envelopeAssist in assembling bid day subcontractor/bidder spread sheetsReview and maintain bid requirements on a bid-by-bid basis; maintain program in conjunction with corporate coordinatorAssist with bid day coordination and /or handle specification sections(s) as required by assignment; set up bid day filing system; copy and make available to bid team members bid forms, specification indexes, telephone quote sheets, etc.Finalize and distribute formal post-bid reportsMaintain, log and file final bid files and budget filesUpdate subcontractor databases; update current information including addresses, phone numbers, fax numbers and contacts; periodically issue updated sub lists to Estimating DepartmentMaintain orderly plan roomPrepare bid packages for interiors proposals including preparation of trade cost breakdowns, drawings lists, GC/Fee breakdown and notes and clarificationsComplete other responsibilities as assigned

MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS:High School Diploma or equivalentTwo years of business or secretarial school, or the equivalent combination of training and experienceMinimum two years secretarial or clerical experience in addition to above trainingAbility to keyboard 45 wpm accuratelyProficient in knowledge and use of word-processing and spreadsheet softwareWorking knowledge of general office procedures and office machinesProficient in English verbal communication skills, including professional telephone mannerProficient in written communications skills, including business writing skillsReliability, dependability and flexibility

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.