Construction Documentation Specialist
: Job Details :

Gibbs Group, Inc. is an engineering and construction services firm headquartered in Jacksonville, Florida. With a professional registration through the National Council of Engineers Examiners and Surveyors (NCEES), our capabilities and professional licensure(s) provides us the ability to provide professional engineering services throughout most of the United States. Having a unique blend of project experience, in both the public and private sectors, Gibbs Group, Inc. specializes in various aspects of construction engineering and inspection (CEI); civil and structural engineering; construction material testing and a variety of field and laboratory engineering services. The staff we have assembled consisting of structural engineers, consultants, inspectors and construction material testing technicians have a combined experience of over 60 years. Our professional creed is “To Provide Professional Quality Solutions for Today's Expanding Environment.”

Our team includes a skilled group of engineers, inspectors, construction managers and administrators. We take great pride in exceeding our client's expectations on each project we undertake.

About Gibbs Group, Inc.:Gibbs Group, Inc. is a leading construction and engineering firm specializing in delivering high-quality residential, commercial, and infrastructure projects. We pride ourselves on our commitment to excellence, safety, and sustainability in every project. As we continue to grow, we are looking for a dedicated Construction Documentation Specialist to join our dynamic team.

Position Summary:The Construction Documentation Specialist will play a critical role in managing and organizing all project-related documentation, ensuring that all records are accurate, up to date, and easily accessible. This individual will collaborate closely with project managers, engineers, and other team members to ensure smooth project execution and compliance with all regulatory and company standards.

Key Responsibilities:

• Document Management: Organize, maintain, and update construction project documents, including contracts, permits, blueprints, change orders, safety reports, and inspection records.
• Compliance and Quality Control: Ensure all project documentation complies with industry standards, company policies, and regulatory requirements.
• Filing and Retrieval: Implement and maintain a systematic filing system (both physical and digital) for project documentation, ensuring quick retrieval for team members and stakeholders.
• Project Reporting: Assist project managers by preparing and submitting required reports, summaries, and documentation for internal and external reviews.
• Collaboration: Work closely with project teams, subcontractors, and external partners to collect and manage all necessary documents related to construction projects.
• Audits and Inspections: Assist in preparing for audits and inspections by ensuring all documentation is up to date and readily available for review.
• Software Management: Utilize document management software to track, store, and retrieve project-related documentation, ensuring version control and document security.

Qualifications:

• Bachelor's degree in construction management, business administration, or related field (preferred).
• Minimum of 2-3 years of experience in construction or document control.
• Proficiency in document management systems and construction software (e.g., Procore, Bluebeam, Autodesk).
• Strong organizational skills with a high level of attention to detail.
• Knowledge of construction processes, documentation requirements, and regulatory standards.
• Excellent communication and teamwork skills.
• Ability to manage multiple projects and deadlines in a fast-paced environment.

Why Join Gibbs Group, Inc.?At Gibbs Group, Inc., we are committed to fostering a collaborative and innovative work environment. As a Construction Documentation Specialist, you will play a vital role in the success of our projects and contribute to building a more sustainable future.