The Administrative Assistant is responsible for assisting the Solar Division with general administrative support. This position is 100% on site at a project site, and this is a temp to perm position. Essential Duties and Responsibilities
- Maintains a comprehensive and orderly project file system. Ensures the team adheres to the filing process.
- Assists the team with mailing of FedEx, Certified Mail, etc. Distribute and/or scan mail to recipient daily.
- Assists the Project Management team in tracking Certificate of Insurance and processing paperwork, including invoices, application for payment, subcontract agreement, purchase orders, and labor cost reports.
- Accurately enters the payroll daily.
- Completes daily and weekly audits to ensure all craft employees are correctly paid. Ensures all payroll issues are accurately and timely resolved.
- Maintain office supply inventory
- Code monthly credit card charges
- Schedule travel arrangements as required
- Accurately and timely notifies Accounts Payable regarding new vendors to ensure they are correctly set up in JDE prior to placing an order.
- Files, matches, and processes vendor invoices, purchase orders, and packing slips for validation by the Project Accountant. Copies invoices and back up data for the project files and the monthly client billing.
- Timely assists the project submittal process including shop drawings and certifications.
- Promptly copies plans and specifications as directed by the Project Team and/or Management Team.
- Plan and execute team-building activities and events.
- Coordinate logistics and details for all company events
- Assist in scheduling and managing meetings, including preparing agendas and materials.
- Provide administrative support to the Worcester and Cambridge offices, including quarterly travel.
- Assist with notary services (preferred or willing to obtain certification).
- Assist the completion of miscellaneous assignments and projects.
Requirements
- High School Diploma or equivalent; bachelor's degree highly desired
- A minimum of 2 years of experience providing administrative support
- Ability to work 100% at the project site
- Previous field, project, and/or construction experience
- Excellent communication skills (verbal and written); must be able to communicate effectively in both oral and written form and interface with all departments
- Customer and team centric with great people skills
- Strong attention to detail with superb organizational skills
- Ability to multi-task and work in a fast-paced environment
- Ability to maintain absolute confidentiality
- Exceptional time management skills with the ability to prioritize
- Proficient in Microsoft Suite (Excel, PowerPoint, Outlook, Word, etc.)
- ERP system (i.e., ADP) or previous payroll experience a plus
- Knowledge of the various types of communication resources (i.e., email, cell phones, voice mail, Interoffice/company paging system, phone/fax numbers, Job phone/fax numbers, etc.)
- Willingness to travel to project sites and other offices as needed
*All applicants who receive a conditional offer of employment must take a pre-employment drug test and receive a negative result as a condition of hire.* An offer of employment is conditioned upon complying with CS Energy's requirements including, but not limited to, signing a separate disclosure and consent form prior to any background check.*The State of New York requires CS Energy, LLC to include a reasonable estimate of the salary range for this role. A reasonable estimate of the range for this role is $27.00/hr-29.00/hr Starting rate of pay may vary based on various factors, including, but not limited to an individual's experience and expertise. Certain roles are also eligible for bonuses, subject to CS Energy's discretion and based on factors such as individual and/or organizational performance.* Applicants must be authorized to work in the United States on a full-time basis* CS Energy does not accept unsolicited resumes from individual recruiters and/or third parties in response to our job postings. Any unsolicited resumes become property of CS Energy and we reserve the right to pursue and hire any such candidate.ABOUT USCS Energy is an industry-leading engineering, procurement and construction (EPC) renewable energy company that develops, designs and builds optimized solar, energy storage, and emerging energy projects. CS Energy has successfully designed and installed over 1.8 GW of solar and 650 MWh of energy storage projects across the United States. Owned by American Securities, a leading US private equity firm, CS Energy leverages strong relationships with solar developers, IPPs, utilities, off-takers, suppliers, and landowners to help our customers streamline the project development process, lower project costs, and create value for all stakeholders as a trusted long-term partner.CS Energy has achieved its success through attracting and retaining highly talented and motivated individuals who are passionate about the company's success. We recognize the value of diversity and are committed to protecting, training, enriching, and empowering our team members as they grow their careers in the renewable energy space. We work hard, are mindful of our social and environmental responsibilities, and continuously give back to our local communities. Our commitment is based on the following principles: safety, quality, integrity, collaboration, expertise, and diversity. We are proud to be continually awarded as a great place to work by nationally recognized programs based on employee feedback.BenefitsCS Energy provides great benefits to our valued employees.CS Energy does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.CS Energy is an equal opportunity employer.