Job DescriptionWeichert Development Company is hiring a Construction Project Administrative Assistant in Morris Plains, NJ.The Construction Project Administrative Assistant is responsible for but not limited to assisting in bid solicitation, project setup, project material/subcontractor scheduling/assistance/support, and project documentation. This position is also responsible for ensuring all project administrative functions are processed in accordance with company procedures.Job responsibilities include, but are not limited to, the following:
- Manages project documentation, such as RFIs, submittals, and meeting minutes.
- Creates and distributes a daily log and monitors labor/material/sub-contractor costs and budgets.
- Documents, tracks, and gains the necessary approvals for project change orders.
- Communicates timeline with subcontractors to ensure project requirements are being met.
- Coordinates, creates and maintains project schedules.
- Organizes, distributes, and collects bidding documents.
- Creates and maintains project binders and ensures that all applicable communication for the project is filed properly.
- Tracks, manages, and processes purchase orders and invoices.
- Schedules inspections and maintains correspondence with town officials.
- Manages and updates job procedures.
- Attends on-site and off-site meetings as necessary.
- Requests and coordinates subcontractor submittals.
- Provides administrative support to the team.
- Performs other duties as assigned.
RequirementsThe ideal candidate will meet the following requirements:
- High school diploma or GED
- Associate's or Bachelor's degree strongly preferred
- A minimum of two (2) years of administrative experience
- Strong understanding of architectural drawings, specifications and construction processes preferred
- CAD and other interior design software experience isa plus.
- Proficiency in Microsoft Office suite of products, with a strong emphasis on Excel reporting and analysis, as well as PowerPoint
- Good oral and written communications skills
- Ability to multitask in a fast-paced environment
- Strong attention to detail