Qualifications and Skill sets required:
- Graduated from a bachelor's degree or equivalent program at an accredited university in construction management
- One year of experience in ground up commercial construction is required
- Detail oriented and ability to follow up with project stakeholders is critical
- Experience with working with Procore © is required
- Ability to read a full set of plans (civil, structural, architectural and MEP) is preferred
- Strong verbal and written communication
- Strong and proficient use of computer systems, Microsoft Office Apps and software in general
- Ability to efficiently utilize company provided project management construction software (Procore ©) and accounting software (QuickBooks Online ©)
Job responsibilities:
Accounting specific:
- Process all AP in collaboration with Controller by coordinating payment with subcontractors and vendors
- Send out notifications as needed to subcontractors and vendors
- Ensure all lien waiver are sent, executed and filed in conjunction with AP
- Collect paid receipts and lien waivers from vendors of subcontractors
- Coordinate any lien notices received with the Project Management team
- Ensure all field receipts are entered into the appropriate cost code for the appropriate project in construction project management software
- Reconcile all bank and credit card transactions in accounting software
Project Management specific:
- Send out, follow up on and ensure RFIs are received within applicable timeframe
- Ensure RFI responses are uploaded into Procore ©
- Send out, follow up on and ensure submittals are received within applicable timeframe
- Ensure approved submittals are uploaded into Procore ©
- Manage drawings and drawing revisions
- Ensure latest drawings are uploaded into Procore ©
- Ensure Procore directory is up to date with latest contact information of all subcontractors, vendors, design team members and owners
- Maintain and keep certificates of insurance (COIs) updated on each subcontractor and project in Procore ©
- Distribute Sincere's COI to lenders and owners as needed
- Send out safety manuals to subcontractors for review and execution
- Track safety and clean up violations and notify Project Manager(s) as needed
- Provide administrative support to the Project Management Team by following up with utility providers, 3rd party testing services and vendors to keep project on schedule as needed
- Take meeting minutes during scheduled meetings and distribute to appropriate team members
- Interface with AHJ portal to schedule inspections, pay for permits and perform other administrative tasks as needed