In this position, you coordinate administrative and communication activities to support the team in delivering projects within scope, schedule and budget.
Principle Accountabilities
- Coordinate job startup and closeout process
- Maintain project documentation and organize network per Nexus Solutions' standards
- Keep project status logs, submittal logs, and track change orders as requested
- Prepare Submittals, Op & Maintenance Manuals, Closeout Manuals, Expediting Reports, etc.
- Prepare and distribute bid packages to bid participants
- Assist with invoices, budgets and schedule of values
- Solicit and track subcontractor spend-out schedules
- Address questions and problems with urgency; collaborate with team Nexus as needed
- Coordinate with subcontractors, including routing correspondence and change documents
- Review and/or prepare contracts, assemble drawings, specifications and other resources to answer questions in a timely manner
- Communicate with Subcontractors, Architects, Engineers, and Owners to assist Operations leadership with daily duties
Required Qualifications
- High School degree or equivalent
- A minimum of 5 years' experience in administrative function or business environment
- Ability to solve problems effectively and efficiently
- Strong written and verbal communication skills
- Self-directed and highly organized in approach to work
- Able to manage multiple, competing priorities; flexibility to shift focus when needed
- Demonstrated attention to detail
- Solid knowledge of general accounting practices
- Proven ability to operate with integrity and build lasting trust-based relationships
- Strong computer skills with competency in Excel, Word, PowerPoint, and Bluebeam
- Able to travel occasionally and accommodate flexible scheduling
Preferred Qualifications
- Experience working for a Construction Management firm or General Contractor
- Proficiency with Procore
- Experience working with K-12 facilities, programs, and priorities