Salary : $86,784.00 - $114,204.00 AnnuallyLocation : Duluth, MNJob Type: Full-TimeJob Number: A24145Department: Property, Parks, & LibrariesDivision: Property & Facilities ManagementOpening Date: 12/13/2024Closing Date: 1/2/2025 11:59 PM CentralProbation Period: 12 monthsEligible List Duration: 2 monthsJob Posting InformationAbout the JobProperty & Facilities Management (PFM) manages all City construction projects except those that involve streets and utilities. We have over 50 active projects in various stages of planning, design development and construction. This position supervises the PFM project office and oversees a construction project coordinator, project technician, Landscape Architect, and Energy coordinator. The supervisor also manages projects, while serving as the technical lead for the entire team. This position requires a strong grasp of the latest trends in building science, energy efficiency and design/construction best practices. A thorough knowledge of public funding, cost estimation and purchasing processes are also critical to success. This is a fast-paced and challenging position that works on a wide variety of critical City infrastructure improvements in City buildings, parks and property.Summary/PurposeUnder the general direction and supervision of the Property & Facilities Manager, the Construction Project Supervisor will be responsible for overall coordination, supervision, planning, design, and construction project management of construction projects in City facilities and/or on City property. The Construction Project Supervisor will supervise facilities planning services and project management staff, and will act as a project manager to provide technical expertise and guidance on key City projects and will exercise independent judgment and discretion in carrying out professional project management and operational decisions. Essential Duties & Responsibilities (other duties may be assigned) 1. Provide effective professional level construction project management services, expertise, and guidance to City staff and administration.2. Consult and collaborate with clients and consultants to gather information, perform financial analysis, and develop project plans that adhere to accepted design principles and compliance standards.3. Direct the determination of projects scope, budget and methodology, the preparation of bid specifications with consultants/contractors, review bid proposals and participate in the selection of consultants/contractors.4. Negotiate contract terms with consultants/contractors.5. Present project information to administrators, City staff, City Council, Planning Commission, regulatory agencies, and others as necessary.6. Identify and apply for grant funding and other funding sources for projects; plan, monitor, and administer project budgets.7. Inspect work performed by consultants/contractors for conformance to specifications, and make adjustments as necessary.8. Review consultant reports, lab analysis results, regulatory guidelines, and other technical material to design or modify projects to effectively meet goals.9. Perform all associated administrative tasks, including preparation and processing of all required reports and documentation.10. Coordinate work schedules and approve or reject leave requests.11. Prioritize, assign, and direct work and projects.12. Effectively recommend the hire, transfer, assignment, promotion, reward, discipline, suspension, or discharge of assigned personnel.13. Act as a project manager for key City projects. May serve as project manager for smaller projects as needed.14. Establish work standards, provide coaching and feedback, and conduct employee performance evaluations.15. Provide for ongoing training of employees in emerging methods, trends, and technologies, and proper and safe work methods and procedures.16. Monitor work sites to ensure compliance with established methods, guidelines, standards, and procedures.17. Effectively recommend adjustments or other actions in employee grievances.18. Delegate authority and responsibilities to others as needed.19. Disseminate instructions and information to staff through verbal and written communications.20. Research and keep abreast of current construction management practices, architectural and interior design techniques, materials, trends, building science technologies and methods, and funding sources.21. Support the Division Manager in the development of capital plans, implementation, maintenance and utilization of the asset management system, and development of reports as necessary to disseminate key facility issues to City Administration.22. Participate in the development and monitoring of department/division budgets. Minimum Qualifications Education & Experience RequirementsA. Bachelor's degree in Architecture, Construction Management, Project Management, Public Administration or a related professional field, or at least five years of equivalent experience and education (i.e., in place of a college degree); ANDB. Three years of related professional experience.C. One year of supervisory experience. Selection Process Information Education/Experience Review (100% of scoring process; 70 pass point): Applicants meeting the minimum qualifications will be rated based on the type (relatedness) and extent of their education and experience as documented on their application and/or supplemental questionnaire. Applicants who pass this exam will have their names placed on an eligible list for this classification.This selection is being run as Internal and Open. This means the job is open to all qualified applicants; however, qualified City of Duluth employees who have successfully completed their initial probationary period will receive preference in the hiring process. Non-DiscriminationThe City of Duluth is an equal opportunity and veteran-friendly employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, marital status, familial status, age, sexual orientation, status with regard to public assistance, disability, genetic information, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.Alternative Exam Process (does not apply to Charter Appointment, provisional, temporary, or part-time non-union selections)For individuals who qualify under the Americans with Disabilities Act (ADA), alternative examination processes are available on an individual basis upon prior arrangement. Contact Human Resources at 218-###-####, as soon as possible prior to the scheduled date of the exam. TDD services are available through 218-###-####.Work EligibilityIn accordance with the Immigration Reform and Control Act of 1986, the City of Duluth requires verification of identity and work eligibility at the point of hire.Right to Appeal (does not apply to Charter Appointment, provisional, temporary, or part-time non-union selections)Any applicant who has been found qualified to participate in a selection process for a position in the classified service who has reason to contest the validity or fairness of any step in the selection process may appeal to the Civil Service Board within 10 calendar days of the examination. (If the examination is an Education/Experience Review, the applicant must appeal within 10 calendar days of the closing date for accepting applications.) The notice of appeal shall be in writing, shall contain a complete statement of the matter in controversy and the relief requested, and shall be signed and dated by the appellant. The notice shall be addressed to the Civil Service Board and be delivered to the Human Resources Office. If an applicant wishes to file an appeal electronically, the notice should be sent by email to .VETERAN'S PREFERENCEDoes not apply to Charter Appointment, provisional, seasonal, temporary, or part-time non-union selectionsOPEN SELECTIONSIf claiming veteran's preference, please attach to your application (via file upload) a copy of all documents required for the option that applies to you:Veteran1.) Member Copy 4 DD214 or DD215 indicating an honorable discharge.Disabled Veteran1.) Member Copy 4 DD214 or DD215 indicating an honorable discharge;2.) FL-802, FL 21-802, or letter of disability or equivalent from USDVA Board's written decision of a compensation rating of 10% or greater, dated within 12 months.Spouse of Disabled Veteran1.) Copy of Marriage Certificate;2.) Member Copy 4 DD214 or DD215 indicating an honorable discharge;3.) FL-802, FL 21-802, or letter of disability or equivalent from USDVA Board's written decision of a compensation rating of 10% or greater, dated within 12 months. (Eligible only if the veteran is unable to qualify for the specific position being applied for as a result of the service-connected disability.)Spouse of Deceased Veteran1.) Copy of Marriage Certificate;2.) Death Certificate or other proof of death;3.) Member Copy 4 DD214 or DD215 indicating an honorable discharge. If Disabled Veteran, also include4.) FL-802, FL 21-802, or letter of disability or equivalent from USDVA Board's written decision of a compensation rating of 10% or greater, dated within 12 months. (Eligible only if applicant has not remarried and the veteran died during active duty or as a result of an injury received from active duty.)Preference points will be added to Veteran, Spouse of Disabled or Deceased Veteran, or Disabled Veteran's score only if the applicant successfully completes all phases of the exam process and Human Resources has received all supporting documentation.PROMOTIONAL OR INTERNAL SELECTIONSIf claiming veteran's preference, please attach to your application (via file upload) a copy of the documents listed below:Disabled Veteran1.) Member Copy 4 DD214 or DD215 indicating an honorable discharge;2.) FL-802, FL 21-802, or letter of disability or equivalent from USDVA Board's written decision of a compensation rating of 50% or greater, dated within 12 months.Preference points will be awarded to Disabled Veteran's score one time, on first promotional or internal only selection process after securing City employment, and only if the applicant successfully completes all phases of the exam process and Human Resources has received all supporting documentation.Please refer to for additional information about Veteran's Preference.
Eligible City of Duluth employees earn a competitive salary and benefits package, including: - Vacation, Sick and Personal Leave
- Paid Holidays
- Medical Plan
- Dental Plan
- Life Insurance
- Flexible Spending Accounts
- Retirement Benefits
- Deferred Compensation
- Training and Advancement Opportunities
- Employee Wellness Program
- Employee Assistance Program
Benefits are prorated for part-time employees and administered in accordance with the applicable collective bargaining agreement or management compensation plan.01 Are you a current City of Duluth employee who has successfully passed a probation period for a classified/regular union position?
02 Which best describes how you meet the Education & Experience Requirements for Construction Project Supervisor?
- Bachelor's degree in Architecture, Construction Management, Project Management, Public Administration or a related professional field; PLUS three years of related professional experience; AND one year of supervisory experience
- Five years of related education and professional experience (i.e., in lieu of a Bachelor's degree) deemed equivalent by Human Resources; PLUS three years of related professional experience; AND one year of supervisory experience
- I do not meet the minimum requirements for this job classification
03 Describe how you meet the Education & Experience Requirements for this position as indicated above (be specific). 04 Describe your experiences managing construction projects through planning, design, construction and project closeout. 05 What is your approach to resolving disputes with designers (architects and engineers) and with contractors during a construction project? Give one example of a situation that you effectively resolved during a construction project. 06 Describe your approach to integrating energy efficiency and sustainability elements into project design and construction. 07 Describe your approach to supervision. How do you build a high achieving team in an environment with a heavy work load and very limited resources? 08 How do you maintain work life balance and manage stress on the job? 09 Describe the elements of what you consider to be a total project budget. How do you ensure that project estimates are accurate enough upon which to base a pre-bid funding request? (i.e., you only get to ask for the money you need once, and make it work from there) 10 Detail an example of a time that you had to value engineer a project to meet budget without significantly reducing the scope. Required Question