Salary: $32,686.00 - $60,471.00 AnnuallyLocation : Chesterfield County, SCJob Type: FTE - Full-TimeJob Number: 171456Agency: Northeastern Technical CollegeOpening Date: 12/05/2024Closing Date: 12/19/2024 5:00 PM EasternClass Code:: AA75Position Number:: 61154931/149505Normal Work Schedule:: OtherNormal Work Schedule (Other):: Monday - Thursday 8:00 a.m. to 5:00 p.m. Friday 8:00 a.m. to 1:30 p.m.Pay Band: Band 4Opening Date: 12/05/2024EEO Statement: Equal Opportunity EmployerAgency Specific Application Procedures:: Persons interested in this opportunity, may apply online at Please complete the State application to include current and previous work history and education. A resume may be attached, but not substituted for completing work history and education sections of the application or to determine if an applicant has met the minimum qualifications and additional requirements for the position. Copies of transcripts maybe submitted with the employment application, official transcripts are required upon offer of employment. Northeastern Technical College provides affirmative action and equal opportunity in employment for all qualified persons regardless of race, color, sex, - including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability. South Carolina is making our veterans a priority for employment in state agencies and institutions.Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.Job ResponsibilitiesThis position is responsible for the administrative activities of the Continuing Education division of the college, including scheduling, ensuring state licensure requirements, accreditation, and required paperwork is current, keeping accurate departmental budgeting, and preparation of the annual Continuing Education catalog.Job Responsibilities of the Administrative Assistant
- Serves as the point of contact for the Continuing Education Department. Prepares all documentation (correspondence, purchase requisitions, work orders, book orders, etc.). Schedules appointments, assists callers, and maintains calendars. Maintains supplies and orders supplies as needed. Assists with any student issues. Participates in meetings in the absence of the Continuing Education supervisor. Sets up and maintains departmental files.
- Ensures that documents related to state licensure requirements, accreditation, and other required paperwork are current such as the Commercial Driver's License (CDL) program to include all student files and processes, score submissions, verifications, SCDOT documentation, WIOA vouchers, and other processes related to this program.
- Ensures classes are entered in Colleague for accurate student registration. Prepares and publishes instructor schedules. Responsible for assisting the Continuing Education supervisor in determining course costs, analyzing data, and coordination of instructional material. Manages assigned programs including analyzing costs to optimize revenue generation, coordination of student and instructor class materials, and classroom location to promote quality of programs and revenue generation.
- Completes Temporary Employment Agreements for Continuing Education Instructors and ensures they are submitted in a timely manner for payment. Responsible for maintaining departmental budgets by monitoring and making budget transfers. Ensures timely submission of credit card receipts. Ensures departmental budget codes are accurate before submitting to the Business Office.
- Assists with marketing programs to include aiding the Continuing Education supervisor with administrative office tasks in the development of the yearly continuing education catalog that includes both workforce and personal interest items.
- Performs other duties as assigned.
Minimum and Additional Requirements State Minimum Requirements: A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Must have a valid driver's license. NETC Preferred Requirements: A bachelor's degree in related area and knowledge of Colleague/Datatel Accounting System. Preferred Qualifications Knowledge of agency policies, procedures, rules, regulations and program services. Knowledge of policies, procedures, rules and regulations related to the specific administrative function. Knowledge of modern office practices, procedures and equipment. Ability to coordinate diverse administrative functions. Ability to establish and maintain effective working relationships. Ability to meet deadlines effectively. Ability to communicate effectively and deal effectively with the public in handling inquiries and communicating information. Additional Comments Under general supervision, this position is responsible for the administrative activities of the Continuing Education division of the college including state licensure requirements, accreditation, and other required paperwork are current, ensuing departmental budgeting is accurate, and preparation of the annual Continuing Education catalog.Must be able to lift and carry files, books, and reports weighing up to 25 lbs. Must be able to sit, stand, and walk for intermittent periods of time. Must be able to reach, bend and twist at the waist to perform filing, desk work, and operate general office equipment. Minimal overnight travel may be required. Must attend mandatory college events as scheduled.The work environment requires professionalism in marketing programs and services, organizing response to community needs in a timely manner. Travel to meetings/conferences/workshops out of town. Evening/weekend hours to address special events.BenefitsNortheastern Technical College (NETC) offers exceptional benefits packages for positions that include:
- Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
- Attractive leave policy in addition to most State Holidays
- Work/Life Balance Work Schedule Normal Schedule for most positions Monday-Thursday 8:00 a.m. to 5:00 p.m. with a one (1) hour lunch and Friday 8:00 a.m. to 1:30 p.m. no lunch
- Spring Break Week, June, July, and two (2) weeks in December: Monday-Thursday 7:30 a.m. to 5:30 p.m. with a 30 minute lunch on three days and an hour lunch on one day to allow for Fridays Off
- State Retirement Plan and Deferred Compensation Programs
- Professional Development opportunities
NETC is a qualified employer for Public Service Loan Forgiveness (PSLF) program. The PSLF Program forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under a qualifying repayment plan while working full-time at NETC. To qualify for PSLF, you must:
- be employed by a U.S. federal, state, local, or tribal government or not-for-profit organization (federal service includes U.S. military service)
- work full-time for that agency or organization
- have Direct Loans (or consolidate other federal student loans into a Direct Loan)
- repay your loans under an income-driven repayment plan*
- make 120 qualifying payments
Benefits for State EmployeesThe state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies. Insurance BenefitsEligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses. Retirement BenefitsState employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options. Workplace BenefitsState employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more. Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.