Job Title: Contract Administrator
Location: Providence RI - Hybrid
Overview
- Responsible for the solicitation, negotiation and management of contracts for the acquisition of materials, equipment, and critical services at the best overall value on behalf of internal customers.
- Oversees the acquisition of project material and labor needs of internal customers as assigned by the Manager.
- Generally considered a position responsible for bidding, negotiating, contracting and managing acquisition projects of moderate complexity.
Responsibilities
- Core Responsibilities Executes sourcing functions in support of power generation safety, operations, engineering, construction and maintenance activities within the fleet.
- Through bidding, selecting, negotiating and contracting with approved suppliers, responsibilities include measurement and feedback of safety performance, risk mitigation and management, costs and quality control.
- Leads cross functional teams in support of moderate to complex projects by development of the contracting strategy, project plan and management of contract performance.
- Develops negotiation strategies on moderate to complex contracts, partners with the company s Legal Department to optimize appropriate levels of risk mitigation and conducts negotiations with sophisticated (national and international) counterparties. Establish strong relationships with internal business stakeholders; build a strong understanding of strategic business direction, requirements, and priorities across assigned suppliers and/or spend categories
- Drafts, negotiates and edits a variety of service, material and equipment contracts; master agreements; non-disclosure agreements (NDAs); and information technology protection agreements.
- Leads cross functional teams in support of complex projects by development of the contracting strategy, project plan and management of contract performance. Ensures compliance with and maintains accurate and auditable records in accordance with company policies and best practices.
- Works to develop and certify alternate sources of supply in areas where competition is not prevalent.
- Locates and provides opportunities to Diverse (VBE/WBE/MBE) suppliers. Identifies, negotiates and tracks cost savings that can be captured or reallocated within the business. Collaborates with business units to redefine and converge material / technical standards in an effort to lower costs.
- Develops, implements, and manages robust market analysis/benchmarking processes and monitors market volatility of capital equipment, commodities such as steel, fuels, chemicals etc., as well as specialized and craft labor to strategically plan purchases and ensure competitive pricing.
- Interfaces with Analysts and Warehouse Personnel to ensure inventory management goals are met.
- Designs strategic supplier performance monitoring reports and oversees ongoing performance monitoring of suppliers/contractors.
- Advises and assists internal customers on ORACLE processing issues. Assists Accounts Payable with invoice resolution.
- Drives continuous improvement and productivity with suppliers and internal customers.
- Performs other duties and assignments as directed by Manager.
Qualifications
- Bachelor s degree.
- Three or more years of sourcing experience required.
- Valid driver s license required.
- Working knowledge of business law, commercial terms and conditions, and related legal issues. Strong negotiation and analytical skills.
- Demonstrated problem assessment and problem-solving skills. A high attention to detail, along with strong verbal and written communication are required. Proficient knowledge of Microsoft Office applications is required.
- Valid driver's license is required
SPECIAL QUALIFICATIONS
- Utility-related experience is preferred. Must be adaptable and have the ability to manage multiple complex projects simultaneously.
- Strong analysis and negotiation skills; certification in purchasing/supply chain (C.P.M., C.P.S.M., etc.); ability to identify, assess and solve problems of both tactical and strategic nature; Outgoing and personable; analytical; comfortable with high levels of ambiguity; excellent financial analysis skills; good communicator (written, oral, listening), proficient with modern office software (Excel, Word, etc.), learns quickly, action oriented, able to think strategically, strong negotiating skills; experienced team leader and facilitator.
- A bachelor s degree in a business, legal and/or engineering.
- Must be action-oriented, service minded and customer-focused.
- Ability to understand terminology used in the utilities and sourcing profession.
- Valid driver s license.
Contract Administrator (Electric Utility Industry)