Contract Specialist
: Job Details :

SummaryPositions are located under the Navajo Area Indian Health Service (NAIHS), in the Division of Acquisition Management and Contracts (DAMC), Regional Acquisition Office. The incumbent serves as a Contract Specialist and is responsible for performing pre-award and post-award acquisition functions. Position available are located at Northern Navajo Medical Center and Four Corners Regional Health Center in Red Mesa, Arizona.Learn more about this agencyHelpOverview* Accepting applications* Open & closing dates04/17/2024 to 12/31/2024* Salary$39,576 - $94,317 per yearGS-5 $39,576 - $51,446 I GS-7 $49,025 - $63,733 I GS-9 $59966 - $77,995 I GS-11 $72.553 - $94,317* Pay scale & gradeGS 5 - 11* HelpLocations* Red Mesa, AZ 1 vacancy* Shiprock, NM 2 vacancies* Remote jobNo* Telework eligibleYes-as determined by the agency policy.* Travel RequiredNot required* Relocation expenses reimbursedNo* Appointment typePermanent* Work scheduleFull-time* ServiceCompetitive* Promotion potential11* Job family (Series)* 1102 Contracting* Supervisory statusNo* Security clearanceOther* Drug testNo* Position sensitivity and riskHigh Risk (HR)* Trust determination process* Suitability/Fitness* Financial disclosureYes* Bargaining unit statusYes* Announcement numberIHS-24-NN-12388501-ESEP/MP* Control number787259000HelpThis job is open to* Federal employees - Competitive serviceCurrent or former competitive service federal employees.* Federal employees - Excepted serviceCurrent excepted service federal employees.* Career transition (CTAP, ICTAP, RPL)Federal employees who meet the definition of a surplus or displaced employee.* Veterans* Individuals with disabilities* Military spouses* Land & base managementCertain current or former term or temporary federal employees of a land or base management agency.* Native AmericansNative Americans or Alaskan Natives with a tribal affiliation.Clarification from the agencyThe IHS is required by law to give absolute preference to qualified applicants who meet the Secretary of the Interior's definition of Indian for appointment to vacancies within the IHS in accordance with established IHS policy as outlined in the Indian Health Manual Part 7, Chapter 3. The IHS is an Equal Opportunity Employer.VideosHelpDutiesGS-5/7 Grade Level:* Serves as an Advance Trainee. As part of planned career development works with and assist senior members of the staff in the performance of work assignments.* Reviewed requires for procurement analyzes requirements and recommends revisions to the statement of work.* Prepares acquisition documents.* Analyzes bids/proposals/quotes. Awards purchase order or contracts.* Utilizes common contract methods under the direction of a senior specialist or supervisor.* Obtain pre-award; verifies deliveries and monitors inspection and acceptance.* Interprets and applies pertinent regulations in order to prepare written materials which communicate the intended information. Researches and analyzes data issues and information that support project recommendations or the work assignments of higher grade specialists.GS-9/11 Grade Level:* Serves as Contract Specialist responsible for all aspects of the contracting transactions from initiation of a requirement to recommendation of award of a contract to procure items or services where standard contracting procedures must be modified.* Reviews complex requests for procurement. Provides guidance to technical and requirements personnel involved in the development of the statement of work or data requirements and specifications.* Prepares a written request for proposal and invitation for bids/proposals, publicizes the requirement, issues the solicitation document, analyzes offers received, prepares a negotiation position, evaluates technical and cost proposals, negotiates cost, fee or profit as well as technical issues and enters into a formal contract with the offeror.* Utilizes a variety of price/cost analysis techniques involving a wide range of related factors affecting contractor's costs, for which pertinent historical data are generally available.* Analyzes and evaluates price/cost proposals for new procurements, changes, follow-up procurements, price re-determinations, etc.* Performs contract administration work such as monitoring of contract performance and negotiation of necessary contract modifications to ensure satisfactory progress and completion of contract activities.* Identifies appropriate contract type,, including small business requirements.HelpRequirementsConditions of EmploymentMust pass pre-employment examination.Selectee may be subject to a probationary/trial periodESEP appointees typically serve a two year trial periodU.S. Citizenship is requiredSelective Service Registration is required for males born after 12/31/1959Confidential Financial Disclosure Form required.Measles and Rubella immunization required for selectees born after 1957 and seasonal influenza immunization is required for all staff working in Indian Health Service health care facilities.COVID-19 vaccination is required for all selectees prior to entrance on duty.Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify/.You will need to set up direct deposit so we can pay you.Background Investigation: If you are selected for this vacancy, you must undergo a pre-employment fingerprint check and background investigation. Fingerprint results and background investigation documentation must be cleared prior to hire. After you begin your employment, your continued employment is contingent upon the outcome of a complete background investigation as determined by the sensitivity level of your position. The investigation must find that you are suitable for Federal employment in your position. If you are found not suitable, you will be terminated after you begin work. If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or subject to possible criminal charges. You may be subject to a credit check as a part of the background investigation process.QualificationsTo qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying.Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.BASIC REQUIREMENT(S):Basic Requirements for GS-5 through GS-12:* A. 4-year course of study leading to a bachelor's degree with a major in any field;* OR-* B. At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.In addition to the Basic Requirements, you must also meet the Minimum Qualifications stated below.MINIMUM QUALIFICATIONS:GS-07: One (1) full academic year of graduate education or law school or a bachelor's degree with superior academic achievement; or, one (1) year specialized experience equivalent to at least GS-5 grade level. Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: preparing solicitation documents to procure specialized supplies, equipment, services, and/or construction activities, contracting by negotiations (such as commercial off-the-self) or by formal advertising (such as sealed bids), analyzing bids/proposals, and recommending award of contracts after review. My experience provided me with knowledge of Federal Acquisition Regulations, Competition in Contracting Act, procurement statutes, policies and regulations.GS-09: Two (2) full academic years of progressively higher level graduate education or masters or equivalent graduate degree or LL.B. or J.D.; or, one (1) year specialized experience equivalent to at least GS-7 grade level. Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Performing recurring or developmental assignments involving the use of formal advertising or basic negotiation procedures; analyzing contract provisions and recommending termination or modification of purchase orders and/or contracts; investigating complaints by reconstructing and reconciling incomplete information.GS-11: Three (3) full academic years of progressively higher level graduate education or Ph.D. or equivalent doctoral degree; or, one (1) year specialized experience equivalent to at least GS-9 grade level. Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Performing all aspects of the contract from initiation to recommendation of award; administering a variety of fixed-price contracts of different types which contain terms and conditions such as progress payments, quantity options, Government-furnished property or similar provisions; administering specific phases of complex contracts such as cost contracts with incentives.Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. Employees who occupy GS-1102 positions at grades 5 through 12 will be considered to meet the basic requirements for other GS-1102 positions up to and including those classified at GS-12. This includes positions at other agencies and promotions up through grade 12. However, employees must meet specialized experience requirements when seeking another position.SELECTIVE PLACEMENT FACTOR for GS-11 Grade level: Must possess and maintain, a current Federal Acquisition Certification in Contracting (FAC-C) level I or equivalent.(Attach Copy of certification and DAU transcripts with your application)Time In GradeFederal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP).You must meet all qualification requirements within 30 days of the closing date of the announcement.Note: Applicants will be referred periodically throughout the year until all positions are filled.EducationFor positions requiring positive education requirements, you MUST submit a copy of your transcripts or an itemized list of college courses which includes equivalent information from the transcript (course title, semester/quarter hours, and grade/degree earned) in your resume.When there is a positive education requirement, or you are using education to qualify as a substitution for experience, transcripts (unofficial) are required at the time of application to verify that you meet the educational requirement or substitution.Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education may be credited. Applicants can verify accreditation at the following website: you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit informationNote: Applicants will be referred periodically throughout the year until all positions are filled.Per IHS policy (SGM 21-04) IHS selectees to positions located in Federally operated hospitals, health centers, and clinics must be fully vaccinated for COVID-19 before entry on duty or have IHS approve a medical or religious exemption. If an exemption is approved then wearing a face mask and regular testing for COVID-19 will be required. Your Human Resources Specialist will provide a list of documents acceptable as vaccination proof and instructions on how to submit your vaccination documentation or how to request a medical or religious exemption, if needed.This position is eligible for workplace flexibilities which may include remote work or telework options, and/or flexible work scheduling. These flexibilities may be requested in accordance with the HHS Workplace Flexibilities policy. selection(s) of candidates may be possible within 240 days from the date the certificate of eligibles was issued for this announcement.Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. IHS may offer newly-appointed Federal employees credit for their directly related previous non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave.This position is covered by a Bargaining Unit.Must possess a valid, current State Driver's License to operate a GSA vehicle.Selectee must obtain a FAC-C (Professional) Certification within 36 months of entrance on duty. Applicants who possess a current FAC-C Certification (or equivalent) must provide a copy of the certification with their application.This position meets the criteria specified in pillar number one of the five pillars of the PHS Commissioned Corps. PHS Commissioned Officers interested in performing the duties of this position within the Commissioned Corps MUST apply online under the merit promotion announcement indicated above in order to receive consideration. For more information on PHS Commissioned Corps, visit the website at: Indian Health Service (IHS), National Health Service Corps (NHSC), and the Health Resources and Services Administration (HRSA) have student loan repayment programs for qualifying health disciplines. This is a competitive process separate from the hiring process. Opportunities for LRP are based on agency hiring priorities and availability of funds. For additional information please visit:For IHS - NHSC - HRSA Nurse Corps - position has promotion potential to the GS-11 grade level. Promotion to the next grade level is at management's discretion and is based on your demonstrated ability to perform the higher level duties, the continuing need for the higher level duties, and Regulatory/Administrative approval. Promotion to the next higher grade level is not guaranteed and no promise of promotion is implied.Read more* BenefitsHelpA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.Additional selections may be made for similar positions across the Department of Health and Human Services (HHS) within the local commuting area(s) of the location identified in this announcement. By applying, you agree to have your application shared with interested selecting official(s) at HHS. Clearance of CTAP/ICTAP will be applied for similar positions across HHS.To determine if you are qualified for this position, a review of your resume and supporting documentation will be made and compared against the qualifications as defined in the qualifications section of this vacancy announcement and your responses to the assessment questions.You will be further evaluated/rated based on the information provided in your resume (your resume must state specific duties that relate to this position) and your responses to the assessment questions to determine your competency in the following.* Contracting/Procurement* Cost-Benefit Analysis* Decision Making* Influencing/Negotiating* Oral Communication* Writing* Written CommunicationYou will receive a numeric rating based on your responses to the assessment questionnaires. If after reviewing your resume and responses to the assessment questions, a determination is made that you have overstated your qualifications and or experience, you may lose consideration.The following links below provide information on how you may be eligible for various hiring authorities. If you are a Veteran, qualified CTAP and ICTAP eligible, or an individual with a disability, please refer to the following links below for additional guidance. CTAP and ICTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a well qualified rating of 85 out of 100. Information about CTAP and ICTAP eligibility is on the Office of Personnel Management's Workforce Restructuring Career Transition website at: CTAP/ICTAP documentation requirements are listed in the Required Documents section of this announcement.* Veterans, i.e. (VEOA, VRA, and 30% or more disabled) - Career Transition Assistance Program (CTAP) - Interagency Transition Assistance Program (ICTAP) - Schedule A Appointments for the Disabled - here to view vacancy questions: All documents above MUST be received by 11:59 pm (Eastern Standard Time) of the closing date of, 12/31/2024, to be considered.* BenefitsHelpA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.* Required DocumentsAs a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.Resume: You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume. If you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that includes beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed, annual salary, and description of job duties. Include name and address of employer; supervisor name and telephone number.Required as applicable for the purposes of specific eligibility and appointment claim(s), and position requirements:* Indian Preference Applicants: If claiming Indian preference, applicants must provide a completed copy of the Form BIA-4432, Verification of Indian Preference for Employment in the BIA and IHS Only. Indian preference will not be given unless a properly signed and dated form is submitted with your application, including any verification by an authorized Tribal Representative or BIA Official of tribal enrollment records. For detailed instructions, see form BIA-4432. Refer to BIA-4432 link: When an Indian Preference candidate possesses Veterans preference the rules regarding Veterans preference apply under ESEP and the applicant must provide documentation in order to receive preference.* Veterans Preference: If claiming Veteran's Preference provide a copy of your DD214 Form (Member 4 copy). To claim 10-Point Veterans Preference, submit a SF-15 Application ( along with the appropriate supporting documentation. For additional information regarding Veterans Preference visit: Career Transition Assistance Program (CTAP)/Interagency Career Transition Assistance Program (ICTAP): If you are claiming CTAP/ICTAP, follow the instructions below: Current or former Federal employee: Include your most recent SF-50 or if Reinstatement eligible include your Career SF-50.* Noncompetitive eligibles: Submit additional documents to prove your eligibility to apply to this vacancy.* Transcripts: You are encouraged to submit copies of transcripts (official or unofficial) although not required at the time of application. You must list your courses including titles, credit hours completed, and grades. Official transcripts will be required after tentative selection and prior to issuing an official job offer.* Licensure, Certifications: Applicants should list their license/certifications on their resume, along with the expiration date, if applicable. Certification of licensure/certification will be required after tentative selection and prior to issuing an official job offer.* Must possess a valid, current State Driver's License.* Superior Academic Achievement:* If claiming eligibility for Superior Academic Achievement, candidates must provide copies of transcripts (official or unofficial) must be included at the time of initial application. If unable to obtain transcripts, candidates must provide sufficient evidence to validate courses completed and credit hours earned. Eligibility is based on one of the following:* Class standing - Applicants must be in the upper third of the graduating class in the college, university, or major subdivision and based on completed courses.* Grade-point average (G.P.A.) - Applicants must have a G.P.A. of: a.) 3.0 or higher out of a possible 4.0 (''B or better) as recorded on their official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or b.) 3.5 or higher out of a possible 4.0 ( B+ or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.* Election to membership in a national scholastic honor society - Applicants can be considered eligible based on membership in one of the national scholastic honor societies listed here Association of College Honor Societies. Official transcripts may be required after tentative selection and prior to issuing an official job offer.You must meet the requirements of the job by 11:59 pm (Eastern Standard Time) of the closing date: 12/31/2024Position is OPEN UNTIL FILLED - the vacancy will close when all positions are filled.The first Cut-off date for receipt/referral of applications to be considered for available vacant positions will be 15 days after the JOA open date.Your resume and any documents submitted will be retained for eight months and may be used at any time during this period. After 8 months, you must reapply to this announcement in order to be considered.If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.* How to ApplyTo apply for this position, you must provide a complete Application Package. See required documents below.* Click 'Apply' to create an account or log in to your existing USAJOBS account.* Follow the prompts to upload your resume and/or supporting documents.* Read all Eligibility questions and respond accordingly. .* Complete the assessment questions.* Verify all required documentation is included in your application package.The IHS provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Human Resources Office (Navajo Area IHS Human Resources, ...@ihs.gov, and/or .) The decision on granting reasonable accommodation will be on a case-by-case basis.For additional questions please see our Frequently Asked Questions (FAQs) found here: contact informationNavajo Area IHS Human ResourcesEmail ...@ihs.govAddress Shiprock Service UnitHwy 491 NPO Box 160Shiprock, NM 87420USLearn more about this agencyNext stepsYou can track the progress of your application package via your USAJobs account. You will receive an acknowledgement from USAJobs that your submission was successful once we have received your on-line occupational questionnaire, resume, and any supporting documentation. You will be notified of the status of your application via your USAJobs Account after we conduct a qualification review of your complete application package. You will be contacted if further evaluation or interviews are required. Any exaggeration of your experience, false statements, or attempt to conceal information may disqualify you for employment consideration. We may verify all information you provide in your resume and questionnaire responses, through reference and/or background check, and/or verification of your education. If you are selected, you will be contacted personally by the human resources office posting this announcement.If all required documentation is not submitted with your application you will lose consideration. It is the applicant's responsibility to verify that information and documents entered, uploaded, or faxed are received, legible and accurate. HR will not modify answers submitted by an applicant.HHS has a critical preparedness and response mission: HHS protects the American people from health threats, researches emerging diseases, and mobilizes public health programs with domestic and international partners. In support of this mission, HHS offers its employees the opportunity to volunteer to become Federal Civilian Detailees and contribute their unique skills through voluntary temporary assignments to humanitarian emergencies or Departmental priorities countering new and emerging health, safety, and security threats.~ ~ ~ Indian Health Service is an Equal Opportunity Employer ~ ~ ~* Fair and TransparentThe Federal hiring process is set up to be fair and transparent. Please read the following guidance.* Criminal history inquiries* Equal Employment Opportunity (EEO) Policy* Financial suitability* New employee probationary period* Privacy Act* Reasonable accommodation policy* Selective Service* Signature and false statements* Social security number requestHelpRequired DocumentsResume: You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume. If you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that includes beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed, annual salary, and description of job duties. Include name and address of employer; supervisor name and telephone number.Required as applicable for the purposes of specific eligibility and appointment claim(s), and position requirements:* Indian Preference Applicants: If claiming Indian preference, applicants must provide a completed copy of the Form BIA-4432, Verification of Indian Preference for Employment in the BIA and IHS Only. Indian preference will not be given unless a properly signed and dated form is submitted with your application, including any verification by an authorized Tribal Representative or BIA Official of tribal enrollment records. For detailed instructions, see form BIA-4432. Refer to BIA-4432 link: When an Indian Preference candidate possesses Veterans preference the rules regarding Veterans preference apply under ESEP and the applicant must provide documentation in order to receive preference.* Veterans Preference: If claiming Veteran's Preference provide a copy of your DD214 Form (Member 4 copy). To claim 10-Point Veterans Preference, submit a SF-15 Application ( along with the appropriate supporting documentation. For additional information regarding Veterans Preference visit: Career Transition Assistance Program (CTAP)/Interagency Career Transition Assistance Program (ICTAP): If you are claiming CTAP/ICTAP, follow the instructions below: Current or former Federal employee: Include your most recent SF-50 or if Reinstatement eligible include your Career SF-50.* Noncompetitive eligibles: Submit additional documents to prove your eligibility to apply to this vacancy.* Transcripts: You are encouraged to submit copies of transcripts (official or unofficial) although not required at the time of application. You must list your courses including titles, credit hours completed, and grades. Official transcripts will be required after tentative selection and prior to issuing an official job offer.* Licensure, Certifications: Applicants should list their license/certifications on their resume, along with the expiration date, if applicable. Certification of licensure/certification will be required after tentative selection and prior to issuing an official job offer.* Must possess a valid, current State Driver's License.* Superior Academic Achievement:* If claiming eligibility for Superior Academic Achievement, candidates must provide copies of transcripts (official or unofficial) must be included at the time of initial application. If unable to obtain transcripts, candidates must provide sufficient evidence to validate courses completed and credit hours earned. Eligibility is based on one of the following:* Class standing - Applicants must be in the upper third of the graduating class in the college, university, or major subdivision and based on completed courses.* Grade-point average (G.P.A.) - Applicants must have a G.P.A. of: a.) 3.0 or higher out of a possible 4.0 (''B or better) as recorded on their official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or b.) 3.5 or higher out of a possible 4.0 ( B+ or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.* Election to membership in a national scholastic honor society - Applicants can be considered eligible based on membership in one of the national scholastic honor societies listed here Association of College Honor Societies. Official transcripts may be required after tentative selection and prior to issuing an official job offer.You must meet the requirements of the job by 11:59 pm (Eastern Standard Time) of the closing date: 12/31/2024Position is OPEN UNTIL FILLED - the vacancy will close when all positions are filled.The first Cut-off date for receipt/referral of applications to be considered for available vacant positions will be 15 days after the JOA open date.Your resume and any documents submitted will be retained for eight months and may be used at any time during this period. After 8 months, you must reapply to this announcement in order to be considered.If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.HelpHow to ApplyTo apply for this position, you must