Contract and Compliance AssociateDemocracy International (DI) is seeking to hire a full-time
Contract and Compliance Associate. This role will be based in DI's home office in Bethesda, Maryland.
We will only consider applicants who are based in the DMV area and willing to work a hybrid schedule.The Contracts and Compliance Associate will work creatively to support the Contracts and Compliance Team to ensure compliance with USG federal regulations. This role involves reviewing and drafting contracts and implementing strategies to ensure USG compliance across the organization.
Primary Responsibilities: - Provides support for procurement and grantmaking processes across the entire company, ensuring adherence to relevant policies and guidelines.
- Maintain comprehensive and organized records of all compliance-related documentation and contract templates.
- Assists in drafting and/or reviewing various contract documents.
- Supports in the implementation of organizational policies, procedures, and protocols on policies to mitigate risks and potential violations.
- Coordinates the updates to USAID compliance-related organizational policies, across multiple DI teams.
- Assists the Strategy and Design team with preparing contractual documents for proposal submissions and awards, for example, pre-award risk assessments, and teaming agreements.
- Provides administrative backstopping for the Contracts and Compliance Team, including formatting documents, tracking compliance related questions from across the organization, and managing time-bound processes to completion, recording action items and other related tasks.
- Maintain a working knowledge of the Federal Acquisition Regulation (FAR), 2 CFR 200, and agency supplemental regulations (ADS, AIDAR, FAM).
Secondary Responsibilities: - Contribute to, and in some cases lead, development of DI's internal training related to compliance of USAID rules and regulations.
- International travel may be required.
- Provide support and guidance to interns
Qualifications: - 2 years of related work experience
- BA or BS in business, business administration, law, sociology, international development, foreign relations, history, English or a related field.
- Excellent written, and verbal communication skills and interest in nuanced or specific details.
- Demonstrated interest, experience and/or curiosity in USG regulations.
- Ability to work collaboratively with diverse stakeholders who have competing priorities.
- Excellent interpersonal skills and a collaborative style.
- Proficiency with Microsoft Office Suite.
- Ability to work a hybrid in-office/remote schedule at DI's home office in Bethesda, MD.
Reporting: - This position Reports to the Contracts and Compliance Manager.
Environmental Conditions:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Moderate noise (i.e. business office with computers, phone, printers, and moderate traffic).
- Ability to work in a confined office space/area.
- Ability to sit and/or stand at a computer desk for an extended period of time.
- Ability to travel on long plane flights across several time zones and at irregular hours.
Physical Requirements Required to Perform Essential Responsibilities:While performing the duties of this job the employee is regularly required to;
- Stand, sit; talk, hear, use of hands and fingers, and perform repetitive motions to operate a computer and telephone keyboard.
- Reach, stoop, or kneel, to adjust computer and/or telephone equipment.
- Specific vision abilities required by this job include close vision requirements due to computer work.
- Hearing abilities required due to telephone.
- Light to moderate lifting is possible.
- Travel will require moderate lifting, sitting for extended periods of time, overnight flights across multiple time zones.
- Regular, predictable attendance is required; as business demands dictate.
Democracy International is committed to providing access, equal opportunity and reasonable accommodation in its employment process for individuals with disabilities to meet any and all physical requirements of our jobs.
Application Process:Interested applicants must submit a cover letter and CV. Applications will be reviewed on a rolling basis and the position will be filled as soon as a qualified candidate is identified. Incomplete applications will not be reviewed. The starting salary range for this position is $60,000 to $64,000, commensurate with experience. DI will only contact candidates of interest.
All interested applicants must be authorized to work in the U.S. at the time of application. DI will not sponsor applicants for work Visa.Democracy International maintains the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All our positions are therefore subject to stringent vetting and reference checks.About the Organization:DI provides technical assistance, analytical services and project implementation for democracy, human rights, governance and conflict mitigation programs worldwide for the U.S. Agency for International Development (USAID), the U.S. State Department and other development partners. Since its founding in 2003, Democracy International has worked with civil society organizations, political parties, election-management bodies, government agencies, legislatures, justice-sector institutions, and others in 80+ countries.DI welcomes and supports a diverse and inclusive work environment. We are committed to equal employment opportunities (EEO) for all applicants seeking employment and for DI employees. DI makes employment decisions based on organizational needs, job requirements and individual qualifications without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, personal appearance, military status, gender identity or expression, genetic information, political affiliation, educational status, unemployment status, place of residence or business, source of income, or reproductive health decision making. Additionally, harassment or discrimination based on these characteristics will not be tolerated at DI. To perform the essential functions of this position, reasonable accommodations are available to qualified individuals with disabilities.