Salary : $147,472.00 - $184,329.60 Annually Location : County of San Mateo, CA Job Type: Regular Job Number: D026J Department: Controller's Office Division: Administration Opening Date: 09/19/2024 Closing Date: 10/3/2024 11:59 PM Pacific Description The Controller's Office maintains the County's financial accounting system, processes disbursements and journal entries, produces independently audited and award winning annual financial reports and performs internal audits of departments' operations. The Controller's Office is staffed with accountants, auditors, and fiscal personnel. The San Mateo County Controller's Office is seeking highly qualified candidates for the position of Controller's Division Manager for the Finance & Administration Division. The person hired for this position will manage the Finance & Administration Division and provide staff support, financial guidance, administration, and leadership within the Controller's Office. The Finance and Administration Division Manager will assist in the development, implementation and interpretation of administrative policies and procedures, provide complex financial support to senior level management, and oversee day-to-day administrative support functions including preparation of department's budget, County Cost Allocation Plan, State Mandate reimbursement claims, Compilation of Countywide Schedule of Expenditures of Federal Awards, and Popular Annual Financial Report (PAFR). Candidates for this position should have experience managing fiscal and administrative staff and perform accounting/fiscal functions such as preparation of budgets, financial reports, and fiscal policies, purchasing, contract administration, Cost allocation Plan, Schedules of Expenditures of Federal Awards, and complex financial analysis. More specifically, fiscal duties will include, but not be limited to overseeing the preparation of department's budget, County Cost Allocation Plan, State Mandate reimbursement claims, Compilation of Countywide Schedule of Expenditures of Federal Awards, and Popular Annual Financial Report (PAFR). The ideal candidate will have the following knowledge, abilities, and skills:
- Be proficient in government and/or public budgeting.
- Have experience and knowledge with preparation of Cost allocation plan, SB90 Mandate Claims, Schedule of Expenditures of Federal Awards for the Single Audit Report.
- Have experience and knowledge with indirect costs/rates and Federal Grant Administration
- Communicate effectively both orally and in writing.
- Have critical thinking skills and be a problem solver.
- Possess experience of managing and supervising professional staff.
- Identify existing or potential problems, determine causes and solutions to fix the problems to prevent future occurrences.
- Research and analyze business and/or system processes and make recommendations for improvements.
- Develop and maintain a cohesive, collaborative team with emphasis on communication, contributions, and mutual support, and create an environment of trust and confidence.
- Advanced knowledges and implementation of Governmental Financial Accounting Standard and Generally Accepted Accounting Principles.
- Plan, organize, manage, coordinate, and evaluate the functions and staff for operation and special projects.
- Analyze, interpret, implement, and explain related laws, accounting rules, and regulations.
Examples Of DutiesDuties will include, but are not limited to:
- Organize, direct, and coordinate Controller's Office's administrative, and operational activities.
- Prepare, review, and submit the Controller's Office operational budget and performance measures and coordinate budget activities with the County Manager's Office.
- Coordinate, review, and submit Countywide SB90 State Mandates claims to the State Controller's Office.
- Coordinate, prepare and submit Countywide Cost Allocation Plan to the State Controller Office.
- Develop productive hour rates and Indirect Cost Rate for the Controller's Office's SB 90 claims.
- Coordinate and compile the Countywide Schedule of Expenses of Federal Awards for Single Audit Report.
- Review the Measure K journal entries and P-Card journal entries Manage Controller's Office Accounts Payable and Safety Inspection
- Preparation of Controller's Award winning Popular Annual Financial Report (PAFR).
- Develop the Division's procedures handbook for implementation of county policies.
- Maintain budgetary and fiscal controls, perform cost-benefit analyses, and provide forecasts of revenues and expenditures.
- Monitor Controller's Office contracts including request for proposals and negotiation of contracts with vendors.
- Represent the department on personnel matters to the Human Resources Department
- Conduct special financial analysis.
- Provide excellent customer service to departments, which includes managing the relationships with external and internal vendors/customers.
- Perform related duties as assigned.
QualificationsEducation and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is: Education: Bachelor's Degree in Business or Public Administration or a related field. Experience: Three years of increasingly responsible experience performing a wide variety of administrative, financial, or managerial duties in a large, complex public agency including at least one year of direct experience managing and/or supervising an accounting or auditing function related to assigned division. Knowledge of:
- Advanced principles and practices of financial administration and resource planning, including public budgeting and reporting.
- Basic principles and practices of County-wide operations and its administration and organization.
- Advanced principles and practices of management and organizational effectiveness.
- Principles of personnel training, supervision, and evaluation.
- Relevant automated fiscal/financial information systems, applications, and terminologies.
- Federal, State, and local laws and regulations applicable to assigned area of responsibility as well as laws and regulations governing the financial operations of public agencies.
Skills/Ability to:
- Analyze and evaluate complex accounting, auditing, and/or financial problems, records, and reports.
- Prepare clear and concise reports.
- Communicate effectively both verbally and in writing.
- Direct and participate in the analysis of a wide variety of highly complex administrative and operational problems and make effective operational and/or procedural recommendations.
- Develop, administer, and interpret policies, guidelines and procedures related to the assigned program area.
- Perform complex mathematical and statistical calculations accurately.
- Establish and maintain effective work relationships with those contacted in the performance of required duties.
Application/ExaminationOpen and Promotional. Anyone may apply. Current San Mateo County and San Mateo County Superior Court employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, extra-help/term position prior to the final filing date will receive five (5) points added to their final passing score on this examination. The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview which may include a pre-interview exercise (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense. IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the Apply button. If you are not on the County's website, please go to to apply.Online applications must be received by the Human Resources Department before midnight on the final filing date. Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required application materials. TENTATIVE RECRUITMENT SCHEDULE Final Filing Date: Thursday, October 3, 2024, 11:59 PM PST Application Screening: October 7 - 11, 2024
Civil Service Panel Interview: October 17 and/or 18, 2024 San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities. The County of San Mateo is committed to advancing equity in order to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work. San Mateo County is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels. HR Analyst: Sedrick Dixon (09192024) (Controllers Division Manager - D026) Please visit for a complete listing of all benefits for this classification. Benefits are offered to eligible employees of the County of San Mateo. All benefits are subject to change. As an additional benefit, the County offers extensive training, wellness and development programs designed to improve skills and enhance career opportunities. Most programs are offered on County time at no cost to you. County employees are also covered by the federal Social Security system and earn benefits for retirement based on salary and time worked. 01
NOTE: Applicants for this position are required to submit responses to the supplemental questions below. Your responses will give us additional information about your background and experience related to this position and will be used in the selection process.
Be concise, yet thorough, and specific. Neatness, clarity of expression and the ability to follow instructions will be considered in the evaluation process. A resume will not be accepted as a substitute for your responses. - Check this box to indicate you have read and understand this information and to proceed to the supplemental questions.
02 Describe your relevant education, supervision of professional staff, and work experience that has prepared you for the position.
Include information regarding your roles, responsibilities, and achievements. 03 Describe a major financial system related project that you managed recently.
Explain the project objectives, your role and responsibilities, and your key contribution to the project outcomes. What were the challenges and what actions did you take to overcome them? 04 Describe your management practices that demonstrates what you value and what you would bring to an organization's culture and work environment. 05 San Mateo County departments sometimes need extra-help workers in addition to regular employees. Extra-help positions offer temporary employment for 1040 hours (equivalent to working full-time for about six months). However, employment might end sooner depending on the needs of the hiring departments. Extra-help positions are at-will assignments, paid on an hourly basis. Some extra help positions are eligible for benefits under the Affordable Care Act. Extra help employees are not guaranteed permanent status at the end of the assignment.
Are you interested in extra-help employment?(A No answer to this question will not affect your application for permanent employment.) Required Question