CONVENTION & TRAVEL EVENT PLANNER
: Job Details :

Overview:

We are not just offering a job but a meaningful career! Come join our passionate team!

As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. State Farm embraces diversity and inclusion to ensure a workforce that is engaged, builds on the strengths and talents of all associates, and creates a Good Neighbor culture.

We offer competitive benefits and pay with the potential for an annual financial award based on both individual and enterprise performance. Our employees have an opportunity to participate in volunteer events within the community and engage in a learning culture. We offer programs to assist with tuition reimbursement, professional designations, employee development, wellness initiatives, and more!

Visit our Careers page for more information on our benefits, locations and the process of joining the State Farm team!

Responsibilities:

Convention & Travel provides event planning services to the Enterprise. We consult with business partners to plan high quality events that support business objectives. The Event Planner role is focused on coordinating the planning, set-up, organization, execution, follow-up and management of complex meetings and events.

Additional Expectations:

• Building trusted relationships between vendors and internal business partners through sharing information that enables remarkable interactions.

• Establishes and maintains effective vendor and/or strategic business partner relationships that support Convention & Travel and/or enterprise goals

• Consulting with business partners to recommend solutions that meet their needs.
• Understanding and adhering to Meeting and Events guidelines.
• Ensuring meeting logistics support the safety of attendees and objectives of the meeting.
• Documenting and updating meeting details on an ongoing basis.
• Updating an event management tool with current and accurate information in real-time.

• Recognizes the need for discretion and appropriate security measures when handling confidential and sensitive information

• Reviewing all vendor invoices for accuracy and Financial Shared Services requirements.
• Maintaining all event documentation in electronic event files.
• Accountable for driving pace on strategic events and incentive travel by following work plans, collaborating with assigned Lead Analyst on budget and costing, reporting out during status meetings, and delivering weekly reports to leadership.
• Accountable for timely completion of post-event reviews to document success, lessons learned, and completed staff work on recommendations for future direction.

Hybrid Work Arrangement: Bloomington, IL or Richardson, TX-CityLine Hub location only. Remote opportunities will not be offered. Relocation benefits will not apply.

Incumbency: The selected candidate will have a 12-month incumbency period in which requests for consideration outside Convention & Travel will not be supported.

***This Event Planner role may require extensive international and domestic travel via commercial transportation or driving a motor vehicle of 100+ days per year***

Qualifications:

Desired Skills:

• College degree preferred but not required
• Ability to provide remarkable customer experiences in a fast-paced environment, requiring high levels of adaptability
• Current or past experience in an event planning role for large groups of attendees
• Proficiency at reading meeting room set-up and specifications
• Advance proficiency with a variety of software and technology programs is essential, including SharePoint, Excel, Word, and Teams
• Ability to communicate and influence across multiple departments and at all levels of the organization
• Demonstrated experience working with Agents as well as all levels of leadership, including managers, directors, and executives
• Excellent communication skills in both written and verbal formats, including quality Completed Staff Work
• High level of expertise in gathering, analyzing, and synthesizing data to ensure sound business decisions
• Strong attention to detail
• Ability to manage time to meet deadlines
• Ability to manage multiple, overlapping events
• Comfort working independently
• Ability to establish and maintain positive working relationships
• Process improvement mindset
• Willingness to seek and gather information and experiences from others
• Experience working in a fast paced hybrid work environment will be beneficial

****Applicants are required to be eligible to lawfully work in the U.S. immediately; employer will not sponsor applicants for U.S. work authorization (e.g. H-1B visa) for this opportunity****