Location: Salt Lake City,UT, USA
The Coordinator, Heritage Month Events is responsible for 10+ Heritage Month events at Salt Lake Community College, and will report to the Assistant Director for Cultural Programs in the Thayne Center. The Heritage Month events are an entry-point for students learning about different cultures to enhance student belonging and celebrate SLCC's multicultural community. To implement the cultural events model, this role plans and implements annual events, consults with partner offices, and coordinates a robust marketing plan with collaborating entities. While creating student-focused events, this role supports numerous stakeholders including SLCC staff, faculty, student clubs, and vendors. The long-term success of this role is measured by well-planned and executed experiences, event visibility, and attendance data.
Essential Responsibilities and Duties
Planning Cultural Events for Students
* Plan and implement the cultural event model. This is approximately 10+ events annually, consisting of one educational and one cultural celebration event per Heritage Month. Identified Heritage Months include Black History Month, Muslim Heritage Month, Asian & Pacific Islander Heritage Month, Latinx/Hispanic Heritage Month, and Native American Heritage Month.
* Build learning outcomes for each event aligned with cultural event model goals.
* Follow institutional policies and procedures for student events, including planning with risk management, scheduling offices, facilities, campus & site services, and purchasing departments.
* Plan and manage event logistics including set-up, execution, attendance tracking, and take-down.
* Identify facilitators for each event. Lead or co-facilitate events if appropriate.
* Develop marketing and promotional materials for the cultural event model. Coordinate effectively with Institutional Marketing on marketing development. Create promotional partnerships with student clubs, faculty, and campus partners. Update and ensure accuracy of relevant websites and digital materials.
* Collect, synthesize, and share student engagement and attendance data. Create cross-promotional pathways for attendees to engage further with SLCC leadership and community engagement programs more deeply. Utilize Campus Groups and other relevant software.
* Liaise with vendors and campus partners needed to execute contracts.
* Gather input and incorporate feedback to continually improve student experiences and involvement.
Budget
* Ethically and thoroughly oversee budgets connected to Heritage Month events and cultural event model.
* Uphold responsibilities outlined in the cardholder agreement and purchasing card training.
* Submit and manage vendor contracts in a timely manner.
* Other duties as assigned.
Essential Responsibilities and Duties Continued Minimum Qualifications
* Bachelor's degree in a related field, such as education, social sciences, humanities, communications, community organization, or related field.
* Two (2) years of direct, full-time, paid experience in related area such as student activities, student leadership, community engagement, community organizing, event planning, and/or volunteer management.
* Applicant must have scheduling flexibility to accommodate attendance at occasional early mornings, late evenings and weekend program, retreats and conferences. Generally these are determined by student event model needs.
* Trade off 1:1 in experience/education requirement.
* Trade off 2:1 in part-time experience may be substituted for full-time experience.
Preferred Qualifications
* Master's degree in a related field, such as higher education administration, cultural and social sciences, humanities, or related field.
* Direct experience coordinating educational programs.
* Bilingual or multi-lingual.
* Strong knowledge of and proven experience with:
* Student leadership development theory and practices, working with college students.
* Event planning.
* Advising strategies in context of student clubs, organizations, and student leadership.
* Assessment - designing, implementing and measuring learning outcomes.
Knowledge, Skills & Abilities
* Knowledge of effective marketing and recruiting strategies. Promoting programming and resources to ensure programmatic visibility among student across the institution.
* Knowledge of student leadership development theories and practices.
* Proven skills in program coordination, including program management, needs assessment, strategic planning, procedure development, evaluation, critical thinking, programmatic development, participant learning outcomes, and budgeting.
* Ability to create agendas and deliver presentations. Plan and lead consultation meetings and developmental conversations with multiple constituents, especially student groups.
* Ability to coordinate, implement, and lead large scale events for 20 - 200 participants with a high degree of refinement and detail.
* Ability to plan culturally relevant events including identifying meaningful content, choosing appropriate activities or speakers, and consulting with necessary parties.
* Knowledge of cultural event models, values, or programming resources.
* Knowledge of vendor contracting processes and ability to create and review contracts.
* Works successfully whether independently or collaboratively. Sets and meets deadlines individually and with a team. Supervisor may be remote or at a different campus location.
* Excellent written communication, including email and writing external facing documents.
* Excellent oral and interpersonal communication skills with a demonstrated ability for public speaking. Tailoring communication to different constituents including students, staff, faculty, and community partners.
* Strong technology skills. Proficient in Microsoft Office Suite programs (Teams, Word, Excel, PowerPoint), Zoom, and other telecommunication platforms. Creation of surveys, forms, and use of an online engagement platform.
* Tracking expenses and following a budget.
* Flexibility and ability to adapt quickly.
* Strong decision-making, problem solving, and collaborative partnership skills.
* Strong organization skills, ability to multi-task and prioritize.
* Ability to strategically build relationships and connect with campus partners.
* As assigned, support office coverage at multiple SLCC sites and campuses.
* Ability to communicate effectively with a broad range of people with a variety of abilities and backgrounds, to maintain good working relationships across the College.
* Ability to work with all groups from a variety of academic, socioeconomic, cultural, and ethnic backgrounds, and with community college students, faculty, and staff, including those with disabilities.
Non-Essential Responsibilities and Duties Special Instructions
* Please submit resume.
* Please submit cover letter addressing minimum and preferred qualifcations.
* If utilizing experience trade off, please indicate years of experience and PT/FT roles.
Full consideration will be given to applicants who apply on or before the priority review date indicated above. More information about Salt Lake Community College benefits:
SLCC Highlights
Salt Lake Community College is Utah's largest open-access college with the most diverse student body in the state. We proudly educate 45,000+ students pursuing degrees in 100+ programs across 8 areas of study, and Utah's fastest growing industries and four-year baccalaureate programs consistently welcome SLCC graduates. Every SLCC employee has a hand in transforming students' lives to strengthen its surrounding communities. SLCC employees work at 11 locations across the valley and capital city of Salt Lake with easy access to the beautiful Wasatch Mountains, world-class outdoor recreation, sporting events, museums, history, and arts and entertainment.
Salt Lake Community College seeks and values contributions from each community member and welcomes new and diverse perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation come about when diverse voices can speak and collaborate freely. As an emerging Hispanic Serving Institution, SLCC leads the state with the highest enrollment of students from the Latinx/a/o community. SLCC is committed to serving diverse students and being a model for inclusive and transformative education.
FLSA Exempt SLCC Information
Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.
SLCC is a participating employer with Utah Retirement Systems ( URS ). In addition to URS, SLCC offers several other retirement account options.
This position is subject to a successful completion of a criminal background check.