Coordinator, Admissions Administration (College of Medicine - Phoenix) Posting Number req20976 Department COM Phoenix Academic Affairs Department Website Link
College of Medicine-Phoenix Location Greater Phoenix Area Address 475 N. 5th St, Phoenix, AZ 85004 USA Position Highlights The primary purpose of this position is to assist department leadership with thoughtful planning and execution of application and admissions processes within our application system, as well as our student information system, and customer relationship management system. In accordance with the primary goals, this position will perform activities related to the recruitment, evaluation, and selection of students seeking entrance to the institution, using the application system to initiate, enter, and monitor applicant progression throughout each application season. This will also include creating and implementing strategies and procedures that ensure the effectiveness and efficiency of recruitment, evaluation, and selection processes.Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please
click here.Duties & Responsibilities
- Oversee the application review system: process applications, assign to individuals for review at various stages, send decision notifications, and serve as the primary contact for application reviewers and the Admissions Committee.
- Manage the MD/PhD review process in close coordination with the Graduate Training Office Coordinator to ensure timely review of all candidates for the MD/PhD program.
- Collaborate with the Pathway Scholars Program team to facilitate the application review process for the master's degree program.
- Evaluate and recommend operational changes to work unit to ensure effectiveness and compliance with University policies and regulations.
- Compile, analyze, and interpret application data to aid leadership in decision-making and provide theAdmissions Committee with detailed information to assist in their assessment of potential candidates.
- Ensure accuracy of data and reporting within our application and customer relationship management (CRM) systems; troubleshoot any issues or inconsistencies that arise.
- Develop, conduct, and analyze surveys of participant feedback; use this data to implement changes intended to make processes more efficient.
- Prepare recurring or ad hoc reports on application activity and history.
- Establish and maintain data collection and tracking systems, leveraging analytics to make recommendations to Manager, Admissions Operations.
- Organize archival records.
- Serve as the primary contact for the AAMC and our application system vendor to facilitate program objectives with the application system.
- Function as the primary liaison to our CRM vendor; help develop the tool in coordination with other departments within the College also utilizing the application.
- Represent the Office of Admissions and Recruitment regarding our use of and feedback on the application and CRM systems with their client support teams.
- Develop a strong understanding of the requirements students need to complete to be successful applicants to the college.
- Provide pre- and post-application advising to prospective students and families.
- Assist with responding to phone calls and emails directed to the Office of Admissions and Recruitment.
- Manage business operations.
- Support Manager, Admissions Operations with tracking of assigned projects and research new initiatives in support of program mission.
- Additional duties as assigned.
Knowledge, Skills, and Abilities:
- Ability to communicate effectively with different groups/individuals.
- Ability to breakdown processes to explain to groups and give instructions.
- Knowledge of CRM functionality and best practices
- Skill in public speaking and presenting information to large groups.
- Skill in receiving feedback to adjust guidance and training strategies for the future
Minimum Qualifications
- Bachelor's degree or equivalent advanced learning attained through professional level experience required.
- Minimum of five (5) years of relevant work experience, or equivalent combination of education and work experience.
Preferred Qualifications Previous experience working in an institution of higher education (knowledge of medical school admissions, specifically, is helpful). Proficient technical skills in data management software applications. FLSA Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Student Services Benefits Eligible Yes - Full Benefits Rate of Pay $53,039 - $66,299 Compensation Type salary at 1.0 full-time equivalency (FTE) Grade 7 Compensation Guidance The
Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The
Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Grade Range Minimum $53039 Grade Range Midpoint $66299 Grade Range Maximum $79558 Career Stream and Level PC3 Job Family Recruitment & Admissions Job Function Student Services Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date Expected End Date Contact Information for Candidates College of Medicine-Phoenix, Office of Human Resources...@arizona.edu Open Date 10/23/2024 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable). Diversity Statement At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness. Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at ...@arizona.edu.