Coordinator, Center for Global LeadershipTitle: Coordinator, Center for Global LeadershipEmployment Status: Non-exemptSupervisor Title: Associate Program Officer, Program Officer, or DirectorDate Revised: October 2024Summaryof Position:Are you passionate about creating impactful global experiences and connecting future leaders from around the world? Join Meridian as a Program Coordinator and play a vital role in shaping transformative in-person and virtual study tours, programs, trainings, and workshops for the U.S. Department of State and other key partners.In this dynamic role, you'll be at the forefront of international exchange, managing the logistics, administration, and financial planning for programs that bring together emerging professionals with industry experts and thought leaders. As the Coordinator, you'll ensure seamless execution of both short-term and long-term initiatives that empower participants to share perspectives and gain insights on critical global issues and trends.Based in Washington, D.C., with the flexibility to work remotely part-time, this position offers an exciting opportunity to join a collaborative, mission-driven team. Meridian requires employees to reside in MD, DC, or VA.Position Responsibilities:
- Liaise with domestic and international partners to arrange program logistics, including domestic and international airfare, lodging, ground transportation, event space, cultural events, and group enhancements, all while staying within budget limits
- Manage logistics of virtual program activities, including running videoconference platforms, tracking registration, and disseminating digital program materials
- Manage, disburse, track, and reconcile authorized funds such as per diem, cultural allowance, ground transportation, and travel advances via prepaid cards or fund disbursements, in compliance with funding and tax guidelines
- Work with program team to administer participant application and selection processes when required by the program
- Prepare program materials for participants, including welcome packets, pre-departure orientation presentations, sightseeing information, and meeting materials when required by the program
- Develop project budgets of projected expenses in consultation with Program Officer and/or Program Team
- Prepare group program booklets and correspondence for each program, as well as arrange to have program documents translated, if necessary
- Brief participants on grant provisions, including per diem funds, health insurance, and travel arrangements
- Promptly pay invoices, reconcile monthly credit card statements, and process travel expense reimbursements and vendor payments
- Assist program lead with monitoring budget reports and reviewing the final accounting of total project expenditures for the funder and Meridian Finance Office according to established timetables
- Maintain accurate documentation of program activity in digital files, in compliance with Meridian's data protection policies
- Communicate relevant program updates to the program lead, funders, and partners, as needed
- Draft, send, and review Request for Proposals and Quotations for vendors, program partners, consultants, and other stakeholders
- Prepare contracts for vendors, ensuring that all contracts are awarded in compliance with procurement guidelines, distribute for signature and approval per policy, and maintain copies of all executed contracts
- Prepare documentation for visa applications and arrange for and confirm international delivery as required by the program
- Assist the program team with preparation of reports to the funder and carrying out monitoring and evaluation activities, such as developing and collecting responses to surveys, as needed
- Support MCGL business development activities, which may include the development of proposal materials such as budget narratives, appendices, and drafting and editing program narratives
- Assist with the training and onboarding of new staff and current staff on organizational and administrative processes and MCGL programs
- Other duties as assignedEducation/Experience:
- Bachelors degree in International Relations, International Development, Political Science, Public Administration, Business, or related field
- At least 2 years of related work experience, including some administrative experience
- Experience working with international participants and programs and/or studying/working overseas
- Experience with managing logistics for domestic and international group travel preferred
- Experience with managing budgets and adhering to a set of financial procedures preferred
- Experience in a fluctuating work environment with constantly changing needs, demands, and timelines preferred
- Or any equivalent combination of training, education, and experience that demonstrates the ability to perform the essential functions of the positionKnowledge, Skills, Abilities:
- Highly organized; ability to perform complex tasks independently, accurately, and under time constraints in changing work environments and to prioritize multiple projects
- Effective oral and written communication skills in English
- Strong inter-cultural communication skills; maturity, cultural sensitivity, and tact suitable for working with individuals from around the world
- Some knowledge of exchange programs, synchronous and asynchronous engagement, and/or project administration preferred
- Strong interpersonal skills and the ability to act professionally with a wide range of stakeholders including international visitors, implementing partners, and funders
- Ability to work collaboratively within a team while being proactive and self-driven in completing responsibilities
- Vested interest in upholding Meridian's core values, particularly in fostering an inclusive workplaceTechnical Requirements:
- Strong internet and computer proficiency, including Microsoft Office Suite (Word, Excel, Powerpoint, SharePoint, Outlook, Teams, etc.)
- Experience with Canva, Zoom and Salesforce is helpfulEmployer's Statement:Meridian is committed to empowering global leaders and amplifying diverse voices to create pathways for greater understanding and respect for all cultures. If you share our values and enthusiasm for promoting collaboration to address global challenges and opportunities, you can find a home at Meridian.As an equal opportunity employer, Meridian promotes equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, gender identity or expression, sexual orientation, personal appearance, pregnancy, childbirth or related medical conditions, family responsibilities, marital, veteran or military status, national origin, age, disability, genetic information, matriculation, political affiliation, or any other classification protected by federal, state, or local law. Equal employment opportunity will be offered and maintained at every stage and condition of employment, including recruiting, hiring, training, upgrading, promotion, transfer, discipline, layoff, recall, and termination.How to Apply:Please submit a cover letter and resume. Qualified candidates should apply here . Only candidates being considered for this position will be contacted. NO PHONE CALLS in reference to this position will be accepted. Meridian International Center 1630 Crescent Place, NW, Washington, DC 20009 #J-18808-Ljbffr