Position Type: FinanceDate Posted: 11/12/2024Location: Suffolk Public SchoolsClosing Date: Until Filled
POSITION TITLE1460 - Coordinator II of Finance GENERAL DEFINITION AND CONDITIONS OF WORKPerforms difficult professional and difficult administrative work assisting with the planning and supervising of the operations of the finance office; does related work as required. Work is performed under the general supervision of the Chief Financial Officer. Supervision is exercised over all office personnel.This is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects; work requires fingering, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.
ESSENTIAL FUNCTIONS/TYPICAL TASKSThis position description is not intended to be an exhaustive list of all duties, knowledge or skills associated with: - Coordinating the overall daily activities and cross training within the Finance Department
- Oversees and supervises the preparation and maintenance of accounting and financial functions, implementing all computer operations, maintaining files and records; preparing reports
- Coordinates the general and budgetary accounting activities, accounts payable/receivable, and related records including Cash with City Treasurer and CIP records with City;
- Designs complex computer reports for all departments and assists all departments with the financial software including approval chains;
- Performs month end, calendar and fiscal year end in financial system;
- Maintains applications for the Property, Boiler, IT Security, Vehicle, and excess Worker's Comp Insurances
- Provides all ad hoc reporting to other financial system users;
- Coordinates programming needs with outside contractor; assists with maintenance of the financial system and all related modules;
- Establishes and maintains audit trails including difficult analysis reports which provide audit information;
- Manages and coordinates the direct deposit and financial transfers both incoming and outgoing;
- Oversees the managements of the Grants and Food and Nutritional Services funds;
- Coordinates cash transfers with City Treasurer's Office to maintain cash flow;
- Performs a wide variety of related accounting and administrative tasks;
- Performs related tasks as required.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.KNOWLEDGE, SKILLS AND ABILITIES- Thorough knowledge of the principles, practices and procedures of school administration;
- Comprehensive knowledge of the general laws and administrative policies governing school budgeting and financial practices and procedures;
- Skill in the operation of financial software and personal computer equipment;
- Ability to develop and present ideas effectively, orally and in written form;
- Ability to establish and maintain effective working relationships with associates and peers.
EDUCATION AND EXPERIENCE- Bachelor's or Master's degree from an accredited college or university with major course work in business administration or finance
- Minimum of 5 years extensive increasingly responsible experience in finance or accounting and staff supervision.
FLSA STATUSExemptThis employer does not knowingly discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, or national origin.Terms of Employment Salary Range: $113,697 - 172,638Thank you for your interest in Suffolk Public Schools. We look forward to receiving your application.