Location: all cities,TN, USA
Coordinator
Please read the job description carefully before applying. The essential functions are the fundamental job duties that an employee must be able to perform, with or without a reasonable accommodation. Additional job duties may be assigned as needed.
Applicants who do not fully meet the minimum qualifications or who do not fully complete the application as instructed will not be considered. Applicants are responsible for demonstrating that they possess the qualifications advertised for the position. Meeting the minimum qualifications does not assure applicants of an interview.
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Please see Special Instructions for more details.
Applicants will be required to electronically upload a cover letter, resume, copy of transcripts (official transcripts required upon hire), and complete contact information for three references. Submission of materials is the applicant's responsibility. Applications without all required materials are incomplete and will not be considered.
Position Information
Position Information
Position Number 531070 Working Title Coordinator Job Title Coordinator Job Type Full-Time Department Student Financial Aid Office Job Purpose
The overall purpose of this position is to process applications for federal and non-federal financial aid and assist with the awarding process for the Federal Work Study (FWS) program. Monitor FWS funding levels on a monthly basis and report expected funding needs to supervisors. Responsible for the processing and reconciliation of FWS Payroll and maintain FWS platform for job postings, hire approvals, approval of timesheets and compliance with regards to working during scheduled class time. Responsible for gathering all federal work study wages per student and reporting these to the federal government based on the new federal compliance regulations. Communicates effectively with campus community to request and promote available work study positions. Responsible for providing guidance, implementing, training, and maintaining compliance to supervisors with regards to our policies and FWS guidelines. Supervises office work study/ UAS student employees. Responsible for development and maintenance of FWS website, FWS Platform and Supervisor Resources page. FWS is a highly audited program with the federal government.
Tennessee Tech is an Equal Opportunity/Affirmative Action employer.
Essential Functions
Process applications for federal and non-federal financial aid and assist with the awarding process for the Federal Work Study program. Reviews eligibility and awards funds for federal and state aid with full authority to commit funds. Maintains the Federal Work Study Program wait list, helps students complete employment forms, addresses payroll issues and performance management, including all disciplinary actions up to and including termination. Enters, audits, and maintains hiring records. Ensures all campus-based awarding is kept within budgetary parameters. Monitors funding levels on a monthly basis and reports expected funding needs to supervisors. Processes and reconciles FWS Payroll and maintains FWS JobX/TimesheetX platform for job postings, hire approvals, approval of timesheets and compliance with regards to working during scheduled class time. Gathers and reports work study wages per student to the federal government per new compliance/regulatory requirements. Responsible for development and maintenance for Federal Work Study website, supervisor handbook and resource page. Assists with reviewing and maintaining Policies and Procedure manual up to date based on federal regulations. Communicate effectively with campus community to request and promote available work study positions. Serves as the campus trainer for staff and students who are new to the JobX/TimesheetX platform. Responsible for implementing, training, and maintaining compliance to supervisors with regards to our policies and FWS guidelines. Supervise office work study/ UAS student employees.
Minimum Qualifications
Bachelor's degree from an accredited institution with two years of related professional experience, associate's degree with four years of related professional experience, OR a high school diploma/GED with six years of related professional experience. Effective oral, written, listening and communication skills. Ability to multitask in a high traffic environment and still provide timely, accurate results.
Preferred Qualifications
Experience working with Higher Education policies and procedures. Financial Aid Experience. Ability to travel/speak as needed. Knowledge of Banner and FERPA. Ability to read, analyze and interpret federal/state regulations and institutional policies and procedures. Ability to train students and supervisors. Ability to respond effectively to common inquiries or complaints from students/families with regards to Federal Work study. Preferred- 2+ year of customer service experience.
Work Hours
Typical hours are Monday-Friday, 8:00 a.m. - 4:30 p.m. Additional hours if/when needed.
Compensation and Benefits
Salary Commensurate with education and experience. Benefits Information
Tennessee Tech offers a competitive benefits package. Benefits include the accumulation of two vacation days per month and one sick leave day per month, and thirteen University holidays. Other benefits include medical and life insurance (shared cost with the university), retirement, optional 401k, and educational benefits.
Posting Details
Posting Date 09/06/2024 Screening Date 09/27/2024 Open Until Filled Yes Special Instructions to Applicants
Applicants will be required to electronically upload a cover letter, resume, copy of transcripts (official transcripts required upon hire), and complete contact information for three references. Submission of materials is the applicant's responsibility. Applications without all required materials are incomplete and will not be considered.