COORDINATOR OF INSTITUTIONAL SUPPORT
: Job Details :

Location : St. DavidsJob Type: Full-TimeJob Number: 943Department: AdvancementOpening Date: 08/09/2024Join our vibrant community of dedicated faculty and staff who work to create a transformative educational experience rooted in faith, reason, and justice. Eastern University is a nationally-recognized Christian university enrolling approximately 7,000 students in a wide array of undergraduate, graduate, professional, and seminary programs. The university's main campus is located in St. Davids, PA, with many programs also offered online. Eastern's core values of Faith, Reason, and Justice are woven into all of its educational offerings. Through dynamic programs, a vibrant campus community, and meaningful service learning opportunities, Eastern University is committed to providing students with transformative, accessible, and affordable education. Position Description The newly created Coordinator of Institutional Support is a key position at Eastern University duringan exciting time of growth and transformation in its history. We are in year three of our 2022-27strategic plan, Inspire. Innovate. Impact. This position is essential in enhancing the University'sengagement with faculty- and program-led initiatives to secure funding from foundations,corporations, and governmental sources. It focuses on coordinating data collection for grantproposals and post-award reports and cultivating relationships that advance the University's missionand strategic priorities.Reporting to the Assistant Director of Institutional Support, the Coordinator will work closelywith campus partners, including faculty, staff, the Office of Finance and Accounting, the Office ofInstitutional Research & Effectiveness, and other areas, to gather necessary program information,ensure accurate data collection, assist with developing compelling grant proposals, support post-award compliance, and assist with project management of the grant process from pre-submissionthrough post-award. This role requires a proactive approach to engaging partners, helping theAssistant Director and Director of Institutional Support align grant proposals with the University'sgoals and the interests of funding organizations, along with strong and consistent projectmanagement skills.Eastern's current sixteen-member Advancement Office raises approximately $3 million-$5 millionannually and is looking to increase this in the coming years through grant awards, documented legacygifts, unrestricted gifts to the annual fund, and strengthening alumni and family engagement. Theoffice has a collegial and collaborative ethos where staff communicate with one another and worktogether toward common goals. The successful candidate is expected to be a positive addition to theteam. Position Responsibilities ADVANCEMENT/ENGAGEMENT- Assist the Assistant Director and Director of Institutional Support with developing andimplementing strategies to secure grants from foundations and other sources by aligning withfaculty- and program-led initiatives and university priorities.- Support the Assistant Director and Director of Institutional Support with managing portfolios ofprivate foundations, corporate, state, and federal grant prospects and guiding the grant processfrom inquiry, proposal submission, and post-award management, including preparing andsubmitting required financial and progress reports in a timely manner.- Assist the Assistant Director and Director of Institutional Support in fostering collaborationwith program staff and faculty to align fundraising strategies with the University's strategicobjectives.- Serve as a positive liaison between the University, faculty, staff, Office of Finance andAccounting, Institutional Research & Effectiveness, and foundation donors, nurturingrelationships that facilitate funding opportunities.- Assist the Assistant Director and Director of Institutional Support with gathering programinformation and effective data collection from faculty and administrative departments todevelop compelling grant proposals and reports.- Monitor grant activities beginning with pre-submission through post-award requirements,including updating grant status and foundation/grant files (both paper and electronic),assisting program staff with reconciling grant budgets and expenditures, and ensuringcompliance with the funding entity's requirements, while maintaining rigorous reporting anddonor communication standards. Qualifications Strategic Thinking - Keeps the University's strategic objectives in mind when developing andcontributing to plans and initiatives for Advancement and foundation engagement. Is able to explainthe link between program goals and the University's strategic direction. Makes informed decisionsbased on a clear understanding of the impact and consequences involved. Considers key financialfactors (e.g., budget, revenue, resources) and thinks critically when making decisions.Adaptability - Stays focused on work and responsibilities in a changing work environment. Isable to quickly reprioritize to ensure resources (e.g., staff, systems, tools, etc.) are in place toachieve objectives. Responds positively and is supportive of change initiatives.Communication and Networking - Articulates thoughts clearly and effectively. Consistentlycommunicates to colleagues and/or supervisor ensuring that everybody is well informed.Proactively builds informal networks and uses them to drive results within the EU community.Results Driven - Self motivated and can work independently and collaboratively. Supports thecontinuous improvement of policies to reduce inefficiencies and better achieve goals. Respectfullyholds people accountable for the quality of their work and minimal errors. Strives to achievechallenging goals and works through obstacles.Preferred Qualifications- Experience in higher education.Human Resources HR-Form E3 Revised: 7/2024- Experience with federal grants, including federal grant regulatory compliance requirements.- Familiarity with and success in the complex environment of a faith-based university.- Familiarity with the philanthropic priorities of various foundations interested in highereducation.- Familiarity with Virtuous or similar fundraising/marketing software is a plus. About Eastern UniversityEastern University is a Christian university of the arts and sciences that integrates faith, reason and justice for students in its undergraduate, graduate, seminary, urban, professional and international programs. Applicants should have a Christian commitment compatible with its mission and be willing to support the mission and vision of the university. The university complies with federal and state guidelines of nondiscrimination in employment; members of protected classes encouraged to apply.Background ChecksStandard University employees are required to complete the background clearance process. Employment is contingent upon the successful results of an employment background screening. The employment background screening may include but is not limited to your consumer credit history (for positions that work with the university finances or alumni funds only), verification of education and professional credentials, criminal history, driving history, residency, immigration status, performance, references, and other qualities pertinent to your qualifications for the following position.Youth Clearances are required for positions with direct contact with children and essential personnel positions. Employees working with or around minor age children are required to complete the youth clearance process which includes the following four child protection clearances: 1) Affidavit;2) FBI Criminal Record Check; 3) Pennsylvania Department of Human Services Child Abuse History Clearance and; 4) Pennsylvania State Police Criminal Record Check. In accordance with state laws, Act 73 of 2007, Act 153 of 2014, Act 168 (relating to the Child Protective Services Law), school employees of Eastern University who will have direct contact with children must complete the background check process prior to employment. Results must be submitted within ten days of receipt.Description DisclaimerThis description is intended to describe the general level and nature of work performed by the person/people assigned to this position. It is not to be construed as an exhaustive list of duties and responsibilities of the person/people so assigned.Statement of Non-DiscriminationEastern University is committed to the principles of equal opportunity as defined under federal and state law, and does not discriminate unlawfully on the basis of race, gender, sexual orientation, color, creed, disability, national/ethnic origin, age, disabled veteran/Vietnam-era, Genetic Information and Nondiscrimination Act (GINA), or veteran status in its admission policy, program, or activities, educational policies, scholarship and loan programs, athletic and other University-administered programs, or employment practices and programs.We offer a complete benefits package to full-time faculty and staff including healthcare coverage, retirement plan contributions, flexible spending and health savings accounts, life insurance, long-term and short-term disability, tuition remission and tuition exchange participation as well as an extensive holiday, summer hours and paid time off leave schedule.Part-time Regular staff who are scheduled 30-36 hours per week over the course of a year, receive a full benefit package based on their part-time scheduled hours. Healthcare coverage is based on the ACA medical coverage guidelines. Affiliate faculty receive a benefit package as outlined with their covenant. Adjunct faculty may be eligible for medical coverage under the ACA after an annual one year lookback review.Part-time staff who are scheduled to work less than 30 hours per week schedule are eligible for employer contribution towards the retirement plan after one year of employment. Eligibility rules apply. Adjunct faculty may make employee deferral contributions towards the retirement plan. Part-Time Graduate Assistant Coaches are eligible for participation in the Tuition Remission Coaches Program.Temporary, Contractors and Seasonal Employees: Individuals in this status are scheduled on an as-needed-basis and are not eligible for participation in the University's benefits programs.Detailed information regarding our benefits program and eligibility is provided once hired or you can contact Human Resources with any questions.