Coordinator of Purchasing
: Job Details :

Position Type: Administrator/Coordinator of Purchasing Date Posted: 9/24/2024 Location: JISD Administration Building Job Title: Coordinator of Purchasing Reports to: Chief Financial Officer Dept/School: Business Office Wage/Hour Status: Exempt Pay Grade: ADM PG 3 / 211 Days Minimum Salary: $82,501 Job Description: Manage the purchasing activities of the district including the planning, organizing, coordinating, and preparing of bid specifications and procurement documents. Develop and implement purchasing procedures to ensure compliance with applicable state and federal laws and regulations governing school district purchasing. Serve as a resource to district staff in all purchasing related issues. In addition, coordinate the purchase and distribution of supplies and equipment and oversee the physical inventory for the district. Qualifications: Education/Certification College degree required TASBO Certification preferred Special Knowledge/Skills Advanced knowledge of competitive bidding statutes and purchasing procedures Advanced knowledge of auditing and accounting principles Effective communication and interpersonal skills Knowledge of Skyward software preferred Ability to use personal computer and software to develop spreadsheets, databases, and do word processing Experience Three years professional purchasing experience, preferably in a school district Major Duties and Responsibilities: Purchasing

Administer procurement processes and contracts within established limits (e.g. prepare specifications, evaluate bids, recommend vendors, conduct meetings, etc.) for the purpose of securing items and/or services within budget and in compliance with established district criteria and state and federal purchasing rules.

Analyze and award bids and/or proposals as authorized by the district purchasing policies and procedures and make recommendations for award to the school board for their review and approval. Oversee communication of award information to vendors and district personnel.

Prepare agenda items to be presented to the school board in appropriate format.

Obtain and study comparative prices and quotations. Make recommendations for purchasing decisions based on information obtained.

Ensure compliance with all purchasing cooperatives and interlocal agreements, manage related communications, maintain related files and ensure related fees are paid in a timely manner.

Coordinate with construction, operation, and instructional personnel to open new schools, to expand or remodel existing schools/departments for the purpose of ensuring that furnishings, equipment, supplies, etc. are in place in accordance with construction timelines and within budget.

Evaluate products and services offered by existing and prospective vendors. Counsel vendors as needed regarding district procurement policies and procedures, vendor performance requirements and product performance expectations.

Maintain knowledge of school board policy, administrative regulations and legal requirements related to competitive bidding.

Participate in organizations for purchasing professionals; gather and disseminate ideas and information with other professionals.

Develop and maintain excellent working relationships with all departments and internal and external constituencies through understanding their purpose and objectives. Promote and maintain the good name of the district while conducting business in an ethical and professional manner to ensure avoidance of all actual and potential conflicts of interest.

Assist in the training of staff including orientation of new users to the district's financial software, present any necessary updates or information at annual bookkeeper or other staff meetings, provide troubleshooting assistance related to any part of the purchasing process, and serve as a resource to vendors in the competitive solicitation process responding to any questions or requests for clarification.

Administer and maintain contracts with vendors, including contract award and renewals, purchase orders, replacement of defective items, cancellation of orders, invoices, and receipt of proper credit.

Develop and maintain vendor and bidder lists and approve additions.

Approve purchase orders and monitor all purchase requisitions to determine correctness of information, calculations, coding, etc.

Administration

Work cooperatively with district personnel to determine purchasing specifications, sources, availability, pricing, shipping, and receiving.

Compile, maintain and file all physical and computerized reports, records, and other documents required, including auditable records.

Maintain district inventory system.

Other duties as assigned.

Supervisory Responsibilities: Supervise the purchasing activities of all staff. Equipment Used: Copier, calculator, personal computer, printer, and shredder Working Conditions: Mental Demands/Physical Demands/Environmental Demands Work with frequent interruptions to meet established deadline. Repetitive hand motions and prolonged use of computer. Occasional district and statewide travel. THE JOSHUA INDEPENDENT SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER.