Coordinator, Office Support
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Details

Open Date 07/08/2024 Requisition Number PRN39124B Job Title Coordinator, Office Support Working Title Coordinator, Office Support Job Grade D FLSA Code Nonexempt Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary

Monday - Friday 8 AM - 4 PM

schedule flexibility arrangements available upon discussion

VP Area U of U Health - Academics Department 00217 - RMCDS Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 20.00 to 28.08 Close Date Open Until Filled Yes Job Summary

Provides support and assists with the overall administration of assigned department programs. Coordinates the support staff activities within a department. Assists with financial planning, goal setting, policy and procedures planning and implementation. Oversees the usage and maintenance of departmental resources. Provides support to our national and international partners.

Responsibilities

1. Advises director on appointments, policies, procedures, deadlines for promotion, retention issues. Coordinates activities of the same with their research office, development, and administrative obligations.

2. Responsible for department personnel administration and related budget matters, personnel planning and forecasting. Responsible for the delegation of assignments and workloads, and solving problems.

3. Records, monitors, and verifies required data and information into information systems.

Oversees operations of the office in terms of directing assignments of department staff. Handles confidential information such as files, records, and correspondence (composing of letters, memos, and minutes.). Coordinates meetings and appointments for key department personnel.

4. Acts as a liaison between the department and other offices and agencies both on and off campus.

5. Acts as a liaison between the department and other offices and agencies both nationally and internationally.

6. Prepares special reports when needed by either department, university administration, or outside agency upon approval.

7. Assists with yearly budget preparation and recommends increases for staff members and allocation of funds.

8. Reviews and edits research grant proposals by faculty to improve organization, grammar, clarity, etc. Coordinates assembly of materials prior to submissions.

9. Acts as a resource for staff regarding matters related to and concerning University Policy and Procedures.

10. Prepares invoices and deposits for proper income and outgoing accounting, and records information in to appropriate database.

11. Provides customer services to multiple international and national partners and potential clients.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor's degree or equivalency (2 years related work experience may be substituted for 1 year of education) in a related area and a strong commitment to providing excellent customer service and effective communication skills required. Strong coordination and organizational skills required to prioritize conflicting deadlines. Ability to work independently, analyze, and make decisions to provide support to internal and external customers.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Equivalent Experience or Bachelors Degree Strongly Preferred

&

A Good Work Ethic

Type Benefited Staff Special Instructions Summary Additional Information

The University is a participating employer with Utah Retirement Systems ( URS ). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) ###-#### for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) ###-#### or (800) ###-#### or University Human Resource Management at (801) ###-#### if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at:

Online reports may be submitted at oeo.utah.edu

This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

* * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)

* Yes

* No

* * Please indicate your level of knowledge/experience in budgeting, payroll, purchasing and human resource regulations:

* None

* Minimal

* Moderate

* Extensive

* Do you have previous work experience in a college/university environment?

* Yes

* No

Applicant Documents

Required Documents

* Resume

Optional Documents

* Cover Letter

* Addendum to the University of Utah - Veteran Only - Call 801.###.#### after submission

* Appropriate discharge document (such as a DD-214 - Member Copy 4) - Veteran Only - Call 801.###.####