Coordinator, Scholarships
: Job Details :

Location : 1327 S Baxter Ave, Tyler Job Type: Full-Time Regular Job Number: 00662 Department: Institutional Advancement Opening Date: 09/11/2024 Number of Months: 12 Tyler Junior College gives equal consideration to all applicants for admission, employment and participation in its programs and activities without regard to race, color, religion, national origin, gender, gender identity, gender expression, sexual orientation, age, marital status, disability, veteran status or limited English proficiency (LEP). Description The Coordinator, Scholarships is a full-time 12 month position responsible to the Manager, Scholarships & Rusk Citizens Promise Program. The position is responsible for managing of general processes for the Office of Scholarships in support of distributing more than $3 million in scholarship funding from the Tyler Junior College Foundation to TJC students. Essential Functions and Duties

• Manage ALL general processes including application and selection, award and donor correspondence, fund management and reconciliation, and functioning as the Tyler Junior College Foundation liaison.
• Maintain functionality of TJC's scholarship management software including facilitating required software updates with Information Technology, ensuring that the latest upgrades and features of the software are implemented in a timely manner. Reviewing current products on the market to ensure that TJC is utilizing the most cost-effective resources available while maintaining quality of services.
• Oversee the scholarship awards committee appointed through the president's office including making recommendations for new members and providing training as needed.
• Manage the Presidential Honors and Dean's Scholarship Programs including securing applications and acceptances of the recipients, monitoring student progress, assisting in event planning and scheduling, serving as student scholar liaison.
• Coordinate the Legacy Scholarship Program including securing applications, working with program directors in the naming process, and assisting in event planning and scheduling.
• Manage the awarding process for all regular endowed scholarships and annual scholarships funded through the Foundation and in collaboration with the Office of Business Services.
• Manage scholarship recipients thank you note and Presidential Honors student profile compilation with the support of the Coordinator, Scholarship Operations. Each year more than 1,000 thank you notes and 400 presidential honors scholarship recipient profiles are created and mailed to donors as a form of stewardship.
• Work with various TJC departments in awarding departmental scholarships and communicating with department chairs/program directors regarding scholarship opportunities and deadlines.
• Ensure that scholarship criteria are met each year in the awarding process through an annual audit of all endowed and annual scholarships funded through the Foundation.
• Research outside scholarship funding sources for students and making opportunities available through various student communications.
• Develop, organize, and present scholarship outreach programs in collaboration with other departments including high school visits and community events to market the scholarship application.
• Assisting the director with developing/maintaining office policy and procedures manual and required reporting and electronic procedures.
• Coordinate TJC's participation in high school award programs to recognize scholarship recipients.
• As an Institutional Advancement team member, assist with all IA event set-up, take-down, and event management tasks to help support the overall goal of stewardship within IA.

Competencies

• Excellent oral and written communication, human relation, organizational, interpersonal and administration skills essential.
• Must be able to be independent, respect confidentiality, problem solve, and maintain courtesy in dealing with students, faculty, staff and visitors.
• Demonstrated leadership abilities essential.

QualificationsRequired Education/Experience

• Bachelor's degree required.

Preferred Education/Experience

• Experience at a higher education institution preferred.
• Three to five years of experience in a comparable position desired.

Supplemental InformationExpectations

• Perform other duties as assigned.
• Will have contact - in person, by email, or by phone - with staff, students, and the general public.
• Must exhibit a sensitivity to and an understanding of the diverse academic, socio-economic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.

INSURANCE (Coverage fully or partially funded by the College) Health Insurance Health insurance will become effective on the first of the month following 60 days of employment, provided that insurance enrollment forms are submitted. There are two plans for employees to choose from, both administered by Blue Cross and Blue Shield. With either plan, you have access to a network of over 10,000 medical and mental health providers in Texas. Both plans include a comprehensive prescription drug program through Optum Rx. Employee's premium is fully funded by the College and State. Dependent premiums are funded 75% by the College and State, and 25% by the employee. Basic Life Term Life Insurance The State provides employees a term life insurance policy of $5,000 with $5,000 accidental death and dismemberment. Long-Term Disability This benefit is made available by the State and is fully funded by the College. Approved benefit pays 60% of insurance salary after 180-day elimination period. Benefits are paid until your return to work, reach full Social Security retirement age or are no longer considered disabled under the plan. Optional Term Life Insurance With this optional plan, employees may purchase one to four times their annual salary in life insurance. The College funds one times the annual salary premium not to exceed $120 annually. OPTIONAL INSURANCE (Coverage fully funded by the employee) Dental Insurance Two dental insurance plans are available to full-time employees and eligible dependents. Vision Insurance The health insurance plan covers some vision and eye health services, but does not cover the cost of eyeglasses and contact lenses. Additional vision insurance is offered to full-time employees and eligible dependents to help offset those costs. Voluntary Accidental Death and Dismemberment This optional benefit provides additional financial support when there is an accidental death or injury of a certain type. Short-Term Disability If claim is approved, this optional benefit pays 66% of monthly salary after a 30-day elimination period up to five months. Cancer/Intensive Care Plan/Heart Plan/Accident Plan Several optional plans are available to employees and eligible dependents through AFLAC. Dependent Term Life Insurance An optional term-life insurance policy of $5,000 with accidental death and dismemberment is available for all eligible dependents. Tobacco User Premium All participants enrolled in a Texas Employees Group Benefits Program (GBP) health plan must be certified as a tobacco user or non-user. Tobacco users of any age - adults and minors - are charged the $30 tobacco user premium each month. RETIREMENT Retirement The Teacher Retirement System of Texas (TRS) is provided and required for all full-time employees. Full-time faculty an eligible administrative employees may elect the Optional Retirement Program (ORP) as an alternative to TRS. TJC Alternative Retirement Plan The College contributes on a monthly basis 4% of a full-time employee's salary into an alternative retirement plan administered by TIAA-CREF. Additionally, if an employee contributes 1%, 2% or 3%, the College will make a matching contribution for a total of 6%, 8% or 10% respectively. Some vesting requirements will apply. Tax-Sheltered 403(b) Plans An optional retirement plan available to full-time employees. Employees may contribute up to the annual IRS maximum limitation in voluntary retirement savings to various approved vendors. 457 Deferred Compensation Plan An optional retirement plan available to full-time employees. Employees may contribute to the annual IRS maximum limitation in this voluntary retirement savings plan. HOLIDAYS AND LEAVE Vacation Only 12-month employees are eligible to accrue vacation time on a monthly basis.

• 10 days for 1-7 years of service
• 12 days for 8-10 years of service
• 15 days for 11-15 years of service
• 20 days for 16+ years of service

Sick Leave Full-time employees accrue 8 hours per month per contract length, with a maximum accrual of 90 days. Holidays

• New Year's Day
• Martin Luther King Jr. Day
• Good Friday
• Memorial Day
• Independence Day
• Labor Day
• Thanksgiving Day
• Christmas Eve
• Christmas Day

Reduced Operations Periods

• Spring Break (5 weekdays)
• Thanksgiving Break (5 weekdays including Thanksgiving Day)
• Winter Break (7 to 12 weekdays)

PROFESSIONAL AND CONTINUING EDUCATION Professional Development The cost of tuition in selecting Continuing Education courses offered by the College may be covered under the Employee and Family Scholarship program. Additional professional development opportunities may be afforded to employees at no cost with prior supervisor approval. Enrollment in TJC Credit Classes The Employee and Family Scholarship, subject to availability of funds, is offered to full-time employees and their eligible dependents for applicable courses. The scholarship covers: Tuition (excludes out-of-district surcharge), General Education Fee, Student Life Fee, Health Services Fee, Registration Fee, Parking Fee, Distance Education Fee, Lab Fee and the College Preparatory Fee. The Tuition Exemption program allows for the exemption of all tuition and fees for credit courses and approved non-credit courses for full-time employees meeting applicable guidelines. OTHER BENEFITS TJC Event Attendance Free admission to regular season College sporting events for employees and immediate family. Free admission for two to most cultural arts events on campus. Library Use Employees may utilize the Vaughn Library and Learning Resource Center. Fitness Facility Use Employee and immediate family use of the Apache Recreation Center - an indoor weight and exercise center, 18-hole disc golf course, covered basketball course, and outdoor ping-pong table and cornhole. The cost is $5 per ID. Disclaimer: These benefits are subject to change without notice. The College reserves the right to change, modify and/or terminate any program with or without reason or notice. This is intended for informational purposes only and does not constitute any agreement on the part to Tyler Junior College to provide employment to or benefits for the prospective employee.