Location: Saint Paul,MN, USA
**Working Title: Copy Editor/Document Specialist**
**Job Class: Office & Administrative Specialist, Principal**
**Agency: Mn Management & Budget**
+ **Job ID** : 82033
+ **Location** : St. Paul
+ **Telework Eligible** : Yes- This position will have the flexibility to work a hybrid schedule or work in the office. The incumbent will be required to complete a telework agreement if they work a hybrid schedule.
+ **Full/Part Time** : Full-Time
+ **Regular/Temporary** : Unlimited
+ **Who May Apply** : Open to all qualified job seekers
+ **Date Posted** : 11/23/2024
+ **Closing Date** : 12/05/2024
+ **Hiring Agency/Seniority Unit** : Mn Management & Budget / Mn Mgmt & Budget - AFSCME
+ **Division/Unit** : Management Analysis and Development Administration Division
+ **Work Shift/Work Hours** : Day Shift
+ **Days of Work** : Monday - Friday
+ **Travel Required** : No
+ **Salary Range:** $23.76 - $32.06 / hourly; $49,610 - $66,941 / annually
+ **Classified Status** : Classified
+ **Bargaining Unit/Union** : 206 - Clerical/AFSCME
+ **FLSA Status** : Nonexempt
+ Designated in Connect 700 Program for Applicants with Disabilities ( : Yes
**The work you'll do is more than just a job.**
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
What You'll Do
+ Make our reports and project deliverables amazing!
+ Collaborate with consultants to meet project needs and deadlines
+ Maintain and enhance our digital presence
+ Support our marketing efforts with engaging newsletters and other content
+ Ensure materials meet accessibility standards, making information available to all
Why Choose Us?
+ Commitment to equity and inclusion
+ Comprehensive benefits package
+ Ongoing training and development opportunities
+ Unique business model within state government
We're Looking For:
+ A keen eye for detail and strong editing skills
+ Proficiency in Microsoft Office Suite and Adobe Acrobat
+ Experience with Chicago Manual of Style and AP Style Guide
+ Ability to juggle multiple tasks and meet deadlines
+ Customer service orientation and excellent communication skills
This position is responsible for providing copyediting on reports and other written project deliverables, website and SharePoint site maintenance, document preparation services, marketing support, and other general office services to the staff consultants and clients of Management Analysis and Development (MAD). MAD is a unique business housed in state government, dedicated to supporting and strengthening public sector organizations. For more information about MAD, visit our website: MAD (
What you'll do:
+ Provide writing and copyediting services to MAD staff so that materials and reports are presented to clients in readable, attractive, professional formats, fitting all MAD specifications and complying with accessibility standards.
+ Provide word- and data-processing services to MAD's consultants and managers to support client projects.
+ Design, publish, and maintain MAD's website and internal SharePoint site(s).
+ Meet with consultants to determine project documentation needs, timelines, and priorities.
+ Proactively engage with consultants when timelines change or project deadlines intersect, identifying options to ensure that documents meet the needs of clients.
+ Support MAD's marketing efforts by preparing newsletters and content for website, updating marketing materials, and maintaining email distribution lists.
**Minimum Qualifications**
We value diverse perspectives and encourage all qualified candidates to apply, even if you don't meet all of the preferred qualifications. Your unique skills might be just what we need!
Please make sure all of your relevant background and skills are clearly shown in your cover letter, application, or resume.
Minimum Qualifications:
+ Proficient editing skills for word usage and clarity, correct grammar, punctuation, and spelling.
+ Typing/keyboarding skills sufficient to enter data into a computer system in a timely manner.
+ Customer service skills sufficient to interact with others in a courteous and professional manner.
+ Word processing skills sufficient to format and edit documents.
+ Communication skills sufficient to provide clear and helpful explanations and answers to consultant and client inquiries.
+ Experience with word processing, spreadsheet, and other software applications such as Microsoft Office Suite and Adobe Acrobat's PDF format.
**Preferred Qualifications**
+ Two (2) years of related experience (such as office assistant, proofreader, marketing assistant, communications assistant, research assistant).
+ Layout and design skills necessary to ensure materials are presented to clients in an attractive, professional and accessible fashion and are free of typographical errors.
+ Experience with SDL Tridion and website management.
+ Experience with Adobe Creative Suite (Photoshop, Illustrator, InDesign).
+ Experience with newsletter platforms (GovDelivery).
+ Experience with accessibility remediation guidelines and tools, including CommonLook
+ Experience with online meeting platforms and tools, such as Microsoft Teams, Mural, Padlet.
+ Ability to format documents following pre-determined guidelines/standards and edit documents/reports following the Chicago Manual of Style, AP Style Guide, and document accessibility guidelines.
+ Ability to work under pressure to meet timelines by managing multiple tasks and setting priorities.
**Additional Requirements**
Successful candidate must pass past-employer reference checks and a criminal background check.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-###-#### or email ...@state.mn.us . Please indicate what assistance is needed.