Corporate Expeditor/Office Coordinator
: Job Details :

Description: The Corporate Expeditor/Office Coordinator is responsible for the smooth and efficient operation of the construction and maintenance scheduling and office functions for a downtown commercial real estate company. Previous scheduling experience is preferred. This is a fast-paced and detail-orientated position that keeps the work orders, supply deliveries and construction projects work moving. This individual is highly motivated, with very good organization, technical and communication skills. Requirements: The Expeditor 's responsibilities are as follows: • Regularly communicate with the Project Managers to coordinate workflow, schedules, and status updates • Act as a primary point of contact for Tenants and sub-contractors • Code, approve, and submit invoices for payment • Maintain all job folders within designated file structures • Responsible for contacting subcontractors for documentation follow-up and tracking all project documentation on a tracking spreadsheet • Run weekly reports and communicate with project team coordinates supplies needed for job site • Order office supplies • Answer multi-line phone •Stamp outgoing mail • Distribute mail • Serves as backup for Pittsburgh/Cleveland Expeditor via email and phone • Coordinate weekly tenant appreciation events This role interacts with internal team members, subcontractors, clients, and vendors. The Expeditor's Skills and Abilities should include: • Ability to utilize software programs and assist the Operations Manager, Building Managers, and contractors with administrative tasks such as document creation • Organizational skills in order to juggle multiple projects with accuracy and timeliness • Strong interpersonal skills, friendly and outgoing with an emphasis on customer service • Adept at multi-tasking while remaining calm and poised under pressure • Collaborate with the team and also independently to accomplish the tasks assigned The Expeditor 's Education and Experience must consist of at least the following: • High School Diploma or equivalent • At least four years of related experience in a customer/client serving role, preferably in commercial maintenance or with a subcontractor • Proficient in the use of technology and Microsoft Office applications such as Word, Outlook, Excel, SmartSheets, and DropboxSign Compensation details: 50000-55000 Yearly Salary PIbfc2b0881###-####8-31195957