Job DetailsJob LocationCORP - Oklahoma City, OKPosition TypeFull-Time/ExemptEducation LevelBachelor's degree or Relative ExperTravel PercentageAs RequiredJob ShiftDayCORPORATE OFFICE MANAGERResponsible for the overall operational management of the corporate office. This position will report to and support the Director of Administration and to the Senior Leadership Team (SLT) for administrative and office duties, including, but not limited to, event support, coordination and handling day to day management of the office and certain administrative duties. These responsibilities will include handling schedules and events for the SLT as well as ensuring the administrative team and facilities manager are supported. This individual will handle different projects and assignments to include safeguarding and producing confidential information, coordinating with banks, tax accountants, insurance advisors, and others in support behind the scenes for the SLT. Essential Duties of the Position
- Ensures effective telephone and mail communications both internally and externally to maintain professional image.
- Provides administrative support to the CEO and SLT, and administrative duties as may be required.
- Reports to and supports the Director of Administration as may be directed or required.
- Sends outgoing mail/packages, routes incoming parcels.
- Maintains records for different entities.
- Helps support events, programs, and internships.
- Coordinates, as directed, with outside advisors to include tax professionals, insurance professionals, and other support advisors to the SLT.
- Assists with the maintenance of equipment, including copier, fax machine, etc., and housekeeping of office facilities.
- Ensures we have purchased office, kitchen and building supplies.
- Coordinates, schedules, and arranges meetings & events.
- Confidentiality and safeguarding of personal information.
- Coordinates administrative activities for the front desk.
- Supports day-to-day operations, participating as needed in special department projects.
- Duties as assigned.
Qualifications
- College Degree and two or more years of experience in an office setting is preferred.
- Skills in problem solving, be customer/client focused and be able to manage projects in a timely manner.
- Must possess interpersonal skills.
- Must be able to lift 25lbs.
*This job description is not designed to cover or contain a comprehensive listing of activities. Duties or responsibilities that are required of the employee may adjust frequently to ensure flexibility with changing environment.This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran status or disability.