Corporate Payroll Administrator
: Job Details :

Corporate Payroll Administrator

Posting Start Date: 10/7/24

Division: Corporate

Posting Area: Corporate Services

Onsite/Remote: Onsite

Job Location: Meridian, ID

Corporate Payroll Administrator

Job Title: Corporate Payroll Administrator

Location: Corporate Satellite Office - Meridian, Idaho

Starting Salary: $50,000 to $60,000 (depending on experience)

Employment Type: Full-Time, Salary

Work Environment: In-Person, Monday through Friday 8am to 5pm*

(*Flexibility to adjust scheduled work hours can be approved with manager)

Summary of Company Benefits:

* Health, Dental, and Vision Insurance

* Health Savings Account (HSA)

* Flexible Spending Account (FSA)

* 401(k) with 3% Employer Match

* Group Term Life Insurance and AD&D

* Employer Paid Long-Term & Short-Term Disability

* Voluntary Supplemental Hospital and Accident Plans

* Employee Assistance Program

* 8 Company Paid Holidays & 1 Floating Holiday

* Progressive Paid Time Off (PTO) Accruals

* Annual Salary Incentive Bonus

About Woodgrain:

Woodgrain is one of the top millwork operations in the world with locations throughout the United States and Chile. With 68 years of quality craftsmanship and service, Woodgrain is a top producer of mouldings, doors, and windows, as well as a premier distributor of specialty building products. Woodgrain Inc. is headquartered in Fruitland, Idaho with six divisions and over 45 manufacturing and warehouse facilities in the United States and South America. Since 1954, Woodgrain is proud to be family owned and operated.

Job Summary:

The Corporate Payroll Administrator is responsible for overseeing and facilitating the payroll processing activities to include accurate calculation of wages, audit, and maintenance of records, distribution of payrolls, payroll reports, and withheld monies in a timely manner consistent with applicable laws, regulations, policies, and procedures. Serve as primary point of contact for payroll processing and compliance within the system of record.

Duties & Responsibilities:

* Ensure accurate and timely processing for payroll from initial receipt, ongoing review, and verification and finalization through posting/payment.

* Maintain accurate reports, procedures, and documents for the payroll system.

* Ensure detailed records and change tracking is in effect for deductions, banking information, tax withholdings, and any additional items.

* Serve as primary administrator for payroll processing within respective system to include accurate time record flow (import/export), sending direct deposit transmittals, ensuring positive pay files, etc.

* Establish and execute regular compliance audit standards within the department to ensure all applicable laws, regulations, and rules are being fulfilled.

* Ensure the timely preparation of a variety of local, state, and federal forms to assist both in audit process and regular filings in payroll, personnel, and tax related matters as assigned by the Payroll Manager.

* Coordinate with federal and state agencies on specialized issues pertaining to employee compensation and deductions.

* Assist with upper-level escalation for payroll department tickets and request, provide resolution and recommend alternative strategies for solving problems.

* Identify and research frequently occurring issues and problems to recommend to the Payroll Manager for department enhancements to processes and procedures.

* Establish regular communication is established with HR, Benefits, HRIS, and other system users to stay informed of system issues and ongoing projects that may impact the payroll department.

Requirements:

* Bachelor's degree in Business, Finance, or related field is preferred. Equivalent work experience will be considered in lieu of a degree.

* Must have at least 3 years of experience with payroll processing in a HRIS or payroll system (previous experience working with UKG and/or ADP is preferred)

* Strong understanding of payroll policies and procedures to include terminology.

Additional Skills:

* Analytical, troubleshooting, root cause analysis, and problem-solving skills

* Ability to work with a team and collaborate to reach solutions

* Strong interpersonal, listening, written, and verbal communication skills

* Ability to work independently with little to no supervision on assigned tasks.

* Must be able to meet schedules and time lines and maintain consistent, punctual, and regular with schedule and attendance.

* Effective time management and organization skills.

* Proficient with Microsoft Office products, to include Excel (vlookups & pivot tables), Word, Outlook, etc.

* Ability to effectively communicate in English, both verbally and in writing. Additional languages preferred.

Physical Demands:

The physical demands and work environment are representative of a typical office environment. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk and hear. The employee must occasionally lift or move up to 25 pounds. Travel: This position does not require travel to other Woodgrain locations.

Applications will be accepted until the position has been filled.